DPGlossary

Purpose

This glossary collects together terms from various existing glossaries related to digital preservation. Using SKOS we indicate, for a given term, which other terms are related to, narrower than or broader than it.

Sources

Terms without attribution are from OAIS.

Terms with the same name in different sources have the source abbreviation appended

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Acceptance
In scheme: INTERPARES
Definition: v., An agreement, either by express act or by implication from conduct, to the terms of an offer so that a binding contract is formed. [Government]
Pref Label: Acceptance
Access
In scheme: APARSEN
Definition: General concept of Access
Pref Label: Access
Related term:Access_Aid
Related term:Access_Functional_Entity
Related term:Access_Copy
Related term:Access_Policy
Related term:Access_Collection
Related term:Access_Rights
Related term:Access_Rights_Information
Related term:Archives_and_Recordkeeping_Context
Related term:Access_Software
Related term:Access_INTERPARES
Related term:Access_privileges_code
Related term:Access_restrictions
Related term:Access_restrictions_code
Related term:Access_rights_INTERPARES
Related term:Access_System
Related term:Accessibility
Access_Aid
In scheme: OAIS
Definition: A software program or document that allows Consumers to locate, analyze, order or retrieve Archival Information Packages of interest.
Pref Label: Access Aid
Narrower term:Finding_Aid
Narrower term:Access_Software
Broader term:Other_Representation_Information
Related term:Access
Access_Collection
In scheme: OAIS
Definition: A collection of AIPs that is defined by a Collection Description but for which there is no Packaging Information for the collection in Archival Storage.
Pref Label: Access Collection
Related term:Access
Access_Copy
In scheme: ANZ
Definition: Copy made from a collection item for you to use so that the original item can be preserved and protected from damage. Source: NDHA ANZ
Pref Label: Access Copy
Related term:Access
Access_DPC
In scheme: DPC
Definition: As defined in the handbook, access is assumed to mean continued, ongoing usability of a digital resource, retaining all qualities of authenticity, accuracy and functionality deemed to be essential for the purposes the digital material was created and/or acquired for. Source: DPC
Pref Label: Access DPC
Access_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity that contains the services and functions which make the archival information holdings and related services visible to Consumers.
Pref Label: Access Functional Entity
Related term:Access
Access_INTERPARES
In scheme: INTERPARES
Definition: n., The right, opportunity, or means of finding, using or approaching documents and/or information. [Archives]
Pref Label: Access INTERPARES
Broader term:Access_Rights_Information
Related term:Access
Access_Policy
In scheme: ANZ
Definition: Written statement authorized by the repository management that describes the approach to be taken by the repository for providing access to objects accessioned into the repository. The Access Policy may distinguish between different types of access rights, for example between system administrators, Designated Communities and general users. Source: OAIS A set of rules and guidelines that determine how the institution’s collections, services, products and databases are accessed.Source: amended from NDHA ANZ
Pref Label: Access Policy
Related term:Access
Access_privileges
In scheme: INTERPARES
Definition: n., The authority to access a system to compile, classify, register, retrieve, annotate, read, transfer or destroy records, granted to a person, position or office within an organization or agency. [Archives]
Pref Label: Access privileges
Broader term:Access_Rights_Information
Related term:Access_restrictions
Related term:Access_rights_INTERPARES
Access_privileges_code
In scheme: INTERPARES
Definition: n., The indication of the person, position or office authorized to annotate a record, delete it, or remove it from the system. [Archives]
Pref Label: Access privileges code
Broader term:Access_Rights_Information
Related term:Access
Access_restrictions
In scheme: INTERPARES
Definition: n., The authority to read a record, granted to a person, position or office within an organization or agency. [Archives]
Pref Label: Access restrictions
Broader term:Access_Rights_Information
Related term:Access
Related term:Access_privileges
Related term:Access_rights_INTERPARES
Access_restrictions_code
In scheme: INTERPARES
Definition: n., The indication of the person, position or office authorized to read a record. [Archives]
Pref Label: Access restrictions code
Broader term:Access_Rights_Information
Related term:Access
Access_Rights
In scheme: ANZ
Definition: The access available to system users attached to specific roles in the system. Source: NDHA ANZ
Pref Label: Access Rights
Broader term:Access_Rights_Information
Related term:Access
Access_Rights_Information
In scheme: OAIS
Definition: The information that identifies the access restrictions pertaining to the Content Information, including the legal framework, licensing terms, and access control. It contains the access and distribution conditions stated within the Submission Agreement, related to both preservation (by the OAIS) and final usage (by the Consumer). It also includes the specifications for the application of rights enforcement measures.
Pref Label: Access Rights Information
Narrower term:Permissions
Narrower term:Restriction
Narrower term:Access_INTERPARES
Narrower term:Access_privileges
Narrower term:Access_privileges_code
Narrower term:Access_restrictions
Narrower term:Access_restrictions_code
Narrower term:Access_Rights
Narrower term:Access_rights_INTERPARES
Broader term:Preservation_Description_Information
Related term:Access
Related term:Digital_Rights
Related term:Digital_Rights_Management
Related term:Digital_Rights_Management_ANZ
Access_rights_INTERPARES
In scheme: INTERPARES
Definition: n., See: access privileges; access restrictions. [Archives]
Pref Label: Access rights INTERPARES
Broader term:Access_Rights_Information
Related term:Access
Related term:Access_privileges
Related term:Access_restrictions
Access_Software
In scheme: OAIS
Definition: A type of software that presents part of or all of the information content of an Information Object in forms understandable to humans or systems.
Pref Label: Access Software
Broader term:Access_Aid
Broader term:Other_Representation_Information
Related term:Access
Access_System
In scheme: APARSEN
Definition: The mechanism that provides the ability to interact with a system, to retrieve relevant information (e.g., digital objects) and use this information
Pref Label: Access System
Related term:Access
Accessibility
In scheme: INTERPARES
Definition: n., The availability and usability of information. [Archives]
Pref Label: Accessibility
Related term:Access
Accession
In scheme: TBD
Definition: A group of records or archives from the same source taken into archival custody at the same time. (v.) The process of formally accepting and recording the receipt of records into archival custody. Accessioning provides basic physical and intellectual control over material coming into an archives.(KA, p.460)
Pref Label: Accession
Narrower term:Accession_INTERPARES
Related term:Ingest_Functional_Entity
Related term:Accession_record
Accession_INTERPARES
In scheme: INTERPARES
Definition: n., A body of records formally accepted into custody as a unit at a single time. [Archives] v., To take legal and physical custody of a body of records and to document it in a register. [Archives]
Pref Label: Accession INTERPARES
Broader term:Accession
Related term:Accession_record
Accession_record
In scheme: INTERPARES
Definition: n., A record documenting the preserver's acceptance of responsibility for preserving a clearly identified set of records. [Archives]
Pref Label: Accession record
Related term:Accession
Related term:Accession_INTERPARES
Related term:Accessioned_records
Accessioned_records
In scheme: INTERPARES
Definition: n., Acquired records whose authenticity and feasibility of preservation have been confirmed and have been registered in an accession record. [Archives]
Pref Label: Accessioned records
Related term:Accession_record
Accountability
In scheme: INTERPARES
Definition: n., The obligation to answer for actions for which one is responsible. [General Dictionaries]
Pref Label: Accountability
Accrual
In scheme: INTERPARES
Definition: n., An acquisition of the records of a creator that is additional to the records of the creator already in the custody of the preserver. [Archives]
Pref Label: Accrual
Accuracy
In scheme: INTERPARES
Definition: n., The degree to which data, information, documents or records are precise, correct, truthful, free of error or distortion, or pertinent to the matter. [Archives]
Pref Label: Accuracy
Broader term:Authenticity
Acquire
In scheme: INTERPARES
Definition: v., To gain possession or control of; to get or obtain. [Government]
Pref Label: Acquire
Broader term:Ingest_Functional_Entity
Acquired_records
In scheme: INTERPARES
Definition: n., Records that are taken into the custody of the preserver from the creator, for their permanent preservation. [Models (MCP)]
Pref Label: Acquired records
Acquisition
In scheme: ANZ
Definition: Items acquired for a library, or the department which acquires items for the library’s collections.
Pref Label: Acquisition
Acquisition_INTERPARES
In scheme: INTERPARES
Definition: v., The process of adding to the holdings of an archival repository or records centre. [Archives] n., An addition to the holdings of an archival repository or records centre. [Archives]
Pref Label: Acquisition INTERPARES
Related term:Ingest_Functional_Entity
Act
In scheme: INTERPARES
Definition: n., Legislation that has been made law, especially a statute. [Government]
Pref Label: Act
Active_record
In scheme: INTERPARES
Definition: n., A record needed by the creator for the purpose of carrying out the action for which it was created or for frequent reference.Syn.: current record. [Archives] n., Records needed by the creator for the purpose of carrying out the actions for which they were created or for frequent reference. Syn.: current records. [Archives]
Pref Label: Active record
Related term:Current_record
Active_Records
In scheme: ANZ
Definition: Those records required for the day-to-day functioning of an agency or person. Also referred to as current records. Source: S2 – Storage Standard ANZ
Pref Label: Active Records
Activity
In scheme: INTERPARES
Definition: n., A series of acts or actions aimed to one purpose. [Archives]
Pref Label: Activity
Actor_Identifier
In scheme: APARSEN
Definition: A unique expression that makes it possible to disambiguate authors from each other. The use of these IDs has been recognized as a fundamental issue to establish the identity of authors and other contributors and reliably link them to their published works.
Pref Label: Actor identifier
Related term:Consumer
Related term:Producer
Actors
In scheme: INTERPARES
Definition: n., Persons who carry out acts or actions. [Archives]
Pref Label: Actors
Related term:Consumer
Related term:Producer
Related term:Person
Related term:User_community_PI
Address
In scheme: INTERPARES
Definition: n., A place or location where a particular piece of information is stored, or where an entity can be communicated with. [Computer and Information Sciences]
Pref Label: Address
Narrower term:Electronic_address
Addressee
In scheme: INTERPARES
Definition: n., Person(s) to whom the record is directed or for whom the record is intended. [Archives]
Pref Label: Addressee
Related term:Person
Related term:Addressee's_name
Addressee's_name
In scheme: INTERPARES
Definition: n., The name of the person to whom the record is directed or for whom the record is intended. [Archives]
Pref Label: Addressee's name
Related term:Addressee
Adhoc_Order
In scheme: OAIS
Definition: A request that is generated by a Consumer for information the OAIS has indicated is currently available.
Pref Label: Adhoc Order
Administration_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity that contains the services and functions needed to control the operation of the other OAIS functional entities on a day-to-day basis.
Pref Label: Administration Functional Entity
Related term:Administrative_accountability
Related term:Administrative_context
Related term:Administrative_control
Related term:Administrative_History
Related term:Controlling_Organisation
Administrative_accountability
In scheme: INTERPARES
Definition: n., The sort of accountability aimed at non-political and non-legal authorities such as civil servants and top ranking administrators. Involves developing and implementing procedures for carrying out actions and documenting them to ensure that everything is done according to rule and in proper sequence, so that administrators can account at any time precisely for anything that has been done. [Archives]
Pref Label: Administrative accountability
Related term:Administration_Functional_Entity
Administrative_context
In scheme: INTERPARES
Definition: n., The structure, functions and procedures of the organizational environment in which the creator exists. [Archives]
Pref Label: Administrative context
Related term:Administration_Functional_Entity
Administrative_control
In scheme: INTERPARES
Definition: n., 1. The exercise of authority over maintenance, use, disposition, and accessibility of current archives to carry on the function for which they were created. [Archives] n., 2. The means of physically locating the holdings of records centres and archival institutions through numbering and listing. [Archives]
Pref Label: Administrative control
Related term:Administration_Functional_Entity
Administrative_History
In scheme: ANZ
Definition: That part of a finding aid that describes: 1) the history of an agency or a group of related agencies, its organisational structure and functional responsibilities; or 2) the highlights of the life and career of a person or family. The administrative history of a person is also referred to as a biographical note. (KA, p.461) Source: Continuum ANZ
Pref Label: Administrative History
Related term:Administration_Functional_Entity
Admissibility
In scheme: INTERPARES
Definition: n., The quality of being permitted to serve as evidence in trial or hearing or other proceeding. [Archives]
Pref Label: Admissibility
Affix
In scheme: INTERPARES
Definition: v., To store on a medium in an unchangeable way. [Archives]
Pref Label: Affix
Affixed
In scheme: INTERPARES
Definition: v., Stored on a medium in an unchangeable way. [Archives]
Pref Label: Affixed
Agency
In scheme: ANZ
Definition: In the GAIMS system of archival description, this refers to a body, business, organisation or institution that creates or manages its own records in the course of its business or activities. In the case of large organisations or institutions, subordinate parts such as departments, sections, units, regional or branch offices may be regarded as separate agencies.(KA, p.461) Source: Continuum ANZ
Pref Label: Agency
Agency_INTERPARES
In scheme: INTERPARES
Definition: n., An administrative body having the delegated authority to act competently on behalf of a higher body. Every agency is a juridical person, composed of juridical persons. [Archives]
Pref Label: Agency INTERPARES
Agent
In scheme: INTERPARES
Definition: n., One who is authorized to act for or in place of another. [Archives]
Pref Label: Agent
Aggregate_archival_unit
In scheme: INTERPARES
Definition: n., An archival unit composed of multiple archival documents, such as a fonds, series or file. [Archives]
Pref Label: Aggregate archival unit
Related term:Archival_Information_Package
Aggregated_records
In scheme: INTERPARES
Definition: n., See: archival aggregation; arranged records; records aggregation. [Archives]
Pref Label: Aggregated records
Related term:Archival_Information_Package
Related term:Archival_Information_Collection
Related term:Archival_aggregation
Related term:Arranged_records
Related term:Records_aggregation
AIP_Edition
In scheme: OAIS
Definition: An AIP whose Content Information or Preservation Description Information has been upgraded or improved with the intent not to preserve information, but to increase or improve it. An AIP edition is not considered to be the result of a Migration.
Pref Label: AIP Edition
Related term:Archival_Information_Package
AIP_Version
In scheme: OAIS
Definition: An AIP whose Content Information or Preservation Description Information has undergone a Transformation on a source AIP and is a candidate to replace the source AIP. An AIP version is considered to be the result of a Digital Migration.
Pref Label: AIP Version
Related term:Archival_Information_Package
Related term:AIP_Version
Related term:AIP_Version
Alteration
In scheme: INTERPARES
Definition: n., An act done to a document after its completion whereby its meaning or language is changed. [Archives]
Pref Label: Alteration
Related term:Transformation
American_standard_code_for_information_interchange
In scheme: INTERPARES
Definition: n., (ASCII) The binary code used by most computers to represent in digital format the uppercase and lowercase letters of the Latin script, numerals, and special characters so that they can be sent to, and understood by, other computers and devices such as modems and printers. Each ASCII character consists of seven information bits and one parity bit for error checking. [Computer and Information Sciences]
Pref Label: ASCII
Analogue
In scheme: INTERPARES
Definition: A., The representation of an object or physical process through the use of continuously variable electronic signals or mechanical patterns. In contrast to a digitally-encoded representation of an object or physical process, an analogue representation resembles the original. [General Dictionaries]
Pref Label: Analogue
Related term:Analogue_component
Related term:Analogue_data
Related term:Analogue_document
Related term:Analogue_encoding
Related term:Analogue_medium
Related term:Analogue_object
Analogue_component
In scheme: INTERPARES
Definition: n., An analogue object that is part of one or more analogue documents, requiring a given preservation action. [Archives]
Pref Label: Analogue component
Related term:Analogue
Analogue_data
In scheme: INTERPARES
Definition: n., The smallest meaningful units of information, expressed as continuous electronic signals or mechanical patterns affixed to an analogue medium. [Sciences]
Pref Label: Analogue data
Related term:Analogue
Analogue_document
In scheme: INTERPARES
Definition: n., An analogue component, or group of components, that is affixed to an analogue medium and is treated and managed as a document. [Archives]
Pref Label: Analogue document
Related term:Analogue
Analogue_encoding
In scheme: INTERPARES
Definition: n., The use of continuously variable electronic signals or mechanical patterns rather than discrete numeric values (such as those generated by a digital system). [Sciences]
Pref Label: Analogue encoding
Related term:Analogue
Analogue_medium
In scheme: INTERPARES
Definition: n., Physical material, such as a paper, parchment, stone, clay, film or certain types of magnetic audio- and videotape, used for storage of analogue data. [Archives]
Pref Label: Analogue medium
Related term:Analogue
Analogue_object
In scheme: INTERPARES
Definition: n., A discrete aggregation of one type or class of analogue data (e.g., text, audio, video, image). [Archives]
Pref Label: Analogue object
Broader term:Data_Object
Related term:Analogue
Analogue_record
In scheme: INTERPARES
Definition: n., An analogue document that is treated and managed as a record. [Archives]
Pref Label: Analogue record
Broader term:Data_Object
Analogue_system
In scheme: INTERPARES
Definition: n., Any system handling analogue data or objects, as opposed to a digital system. [Sciences]
Pref Label: Analogue system
Annotation
In scheme: INTERPARES
Definition: n., An addition made to a record after it has been created. [Archives]
Pref Label: Annotation
Broader term:Metadata
Ansi
In scheme: INTERPARES
Definition: n., Initialism for “American National Standards Institute.” [Government]
Pref Label: Ansi
API
In scheme: INTERPARES
Definition: n., Initialism for “application programming interface.” [Computer and Information Sciences]
Pref Label: API
Application
In scheme: INTERPARES
Definition: n., Computer software that allows the user to process data or perform calculations necessary to achieve a desired result, as opposed to the operating system designed to control the computer's hardware and run all other programs. [Computer and Information Sciences]
Pref Label: Application
Related term:Other_Representation_Information
Application_profile
In scheme: INTERPARES
Definition: n., A fully conforming instantiation of an element set for a particular community, created to adapt an element set into a package tailored to the functional requirements of a particular application while retaining interoperability with the base standard. Can involve mixing and matching terms from multiple standards to meet the descriptive needs of a particular project or service. [General Dictionaries]
Pref Label: Application profile
Application_programming_interface
In scheme: INTERPARES
Definition: n., (API) A set of routines, protocols and tools for building software applications; specifically, establishing the interface (calling conventions) by which a software application accesses the operating system and other services. [Computer and Information Sciences]
Pref Label: Application programming interface
Appraisal
In scheme: ANZ
Definition: The process of evaluation to determine whether records are needed by a public office or local authority and how long they should be kept. Appraisal involves deciding which records of an organisation are retained permanently as public archives, and which records are destroyed once the organisation’s business and accountability requirements have been met. This is based on analysing the organisation’s business activities, while weighing up community expectations about permanent retention of those records. Source: Continuum ANZ
Pref Label: Appraisal
Related term:Appraisal_decisions
Related term:Appraisal_decisions
Related term:Appraisal_INTERPARES
Related term:Appraisal_strategy
Appraisal_decisions
In scheme: INTERPARES
Definition: n., Determinations of the retention periods and disposition of records, including the terms and conditions of transfer from the creator to the preserver. [Models (MCP)]
Pref Label: Appraisal decisions
Related term:Appraisal
Related term:Appraisal
Appraisal_INTERPARES
In scheme: INTERPARES
Definition: n., The process of assessing the value of records for the purpose of determining the length and conditions of their preservation. [Archives]
Pref Label: Appraisal INTERPARES
Related term:Appraisal
Appraisal_strategy
In scheme: INTERPARES
Definition: n., The rules and conventions of the entity responsible for permanent preservation that govern the appraisal of records. [Archives]
Pref Label: Appraisal strategy
Related term:Appraisal
Appreciation
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises a wish for the realization of the content of the document. [Archives]
Pref Label: Appreciation
Architecture
In scheme: INTERPARES
Definition: n., [computing] Design, the way components fit together. The term architecture can refer to either hardware or software, or to a combination of hardware and software. The architecture of a system always defines its broad outlines, and may define precise mechanisms as well. [Computer and Information Sciences]
Pref Label: Architecture
Archival_aggregation
In scheme: INTERPARES
Definition: n., The whole of the archival documents comprising an aggregate archival unit. [Archives]
Pref Label: Archival aggregation
Broader term:Archival_Information_Package
Related term:Aggregated_records
Archival_arrangement
In scheme: INTERPARES
Definition: n., The process of identifying archival documents as they belong to groupings within a fonds. [Archives]
Pref Label: Archival arrangement
Broader term:Archival_description
Related term:Archival_Information_Package
Related term:Arrangement
Archival_bond
In scheme: INTERPARES
Definition: n., The network of relationships that each record has with the records belonging in the same records aggregation. [Archives]
Pref Label: Archival bond
Archival_date
In scheme: INTERPARES
Definition: n., The date on which a record is set aside by inserting it in the aggregation to which it belongs and classifying it. [Archives]
Pref Label: Archival date
Broader term:Archival_description
Archival_description
In scheme: INTERPARES
Definition: n., The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials and the context and records systems which produced it.Syn.: description. [Archives]
Pref Label: Archival description
Narrower term:Archival_date
Narrower term:Archival_arrangement
Related term:Archival_description_system
Archival_description_system
In scheme: INTERPARES
Definition: n., The set of descriptive instruments that provide intellectual and physical control over the records of an archival institution or program. Includes, but is not limited to, guides, inventories, indexes, repository locators. [Archives]
Pref Label: Archival description system
Related term:Archival_description
Archival_document
In scheme: INTERPARES
Definition: n., See: record. [Archives]
Pref Label: Archival document
Related term:Record
Archival_documentation
In scheme: INTERPARES
Definition: n., The information provided by a creator and the repository which provides enough information to establish provenance, history and context of acquired records and to enable its use by others. [Archives]
Pref Label: Archival documentation
Archival_fonds
In scheme: INTERPARES
Definition: n., See: fonds. [Archives]
Pref Label: Archival fonds
Related term:Fonds
Archival_framework
In scheme: INTERPARES
Definition: n., The whole of the policies, strategies and procedures, based on archival concepts, principles and methods, that control recordkeeping and preservation. [Archives]
Pref Label: Archival framework
Archival_Information_Collection
In scheme: OAIS
Definition: An Archival Information Package whose Content Information is an aggregation of other Archival Information Packages.
Pref Label: Archival Information Collection
Related term:Aggregated_records
Archival_Information_Package
In scheme: OAIS
Definition: An Information Package, consisting of the Content Information and the associated Preservation Description Information (PDI), which is preserved within an OAIS.
Pref Label: Archival Information Package
Narrower term:Archival_Information_Unit
Narrower term:Archival_aggregation
Broader term:Information_Package
Related term:Aggregate_archival_unit
Related term:Aggregated_records
Related term:AIP_Edition
Related term:AIP_Version
Related term:Archival_arrangement
Related term:Archival_Storage_Functional_Entity
Related term:Archival_unit
Related term:Complex_Digital_Object
Archival_Information_Unit
In scheme: OAIS
Definition: An Archival Information Package where the archive chooses not to break down the Content Information into other Archival Information Packages. An AIU can consist of multiple digital objects (e.g., multiple files).
Pref Label: Archival Information Unit
Broader term:Archival_Information_Package
Broader term:Information_Package
Archival_methodology
In scheme: INTERPARES
Definition: n., The application of principles and procedures articulated and developed from archival theory. The analysis, recording and maintenance of the links between the function of the information recorded on the one hand and its form, structure and provenancial context on the other. [Archives]
Pref Label: Archival methodology
Archival_preservation
In scheme: INTERPARES
Definition: See: records preservation [Archives]
Pref Label: Archival preservation
Related term:Records_Preservation
Archival_preservation_system
In scheme: INTERPARES
Definition: See: records preservation system [Archives]
Pref Label: Archival preservation system
Related term:Records_preservation_system
Archival_science
In scheme: INTERPARES
Definition: n., A systematic body of knowledge that supports the practice of appraising, acquiring, authenticating, preserving, and providing access to recorded materials. [Archives]
Pref Label: Archival science
Archival_Storage_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity that contains the services and functions used for the storage and retrieval of Archival Information Packages.
Pref Label: Archival Storage Functional Entity
Related term:Archival_Information_Package
Related term:Persistent_storage
Related term:Primary_storage
Archival_unit
In scheme: INTERPARES
Definition: n., Any of the groupings of archival documents comprising a fonds, as delineated during the process of archival arrangement. An archival unit can be a fonds, series, file, item or variation thereof, depending on institutional standards. A unit may be divided into sub-units for the purposes of archival description. The smallest (and therefore indivisible) archival unit is the item. [Archives]
Pref Label: Archival unit
Broader term:Information_Package
Related term:Archival_Information_Package
Archive
In scheme: OAIS
Definition: An organization that intends to preserve information for access and use by a Designated Community.
Pref Label: Archive
Narrower term:Archives
Related term:Archive_INTERPARES
Related term:Content_holder
Archive_INTERPARES
In scheme: INTERPARES
Definition: v., To save digital data, documents, and records, typically those that are not current, offline. [Computer and Information Sciences]
Pref Label: Archive INTERPARES
Related term:Archive
Archives
In scheme: INTERPARES
Definition: n., [records] The whole of the documents made and received by a juridical or physical person or organization in the conduct of affairs, and preserved.Syn.: fonds. [Archives] n., [place] A place where records selected for permanent preservation are kept. [Archives] n., [institution] An agency or institution responsible for the preservation and communication of records selected for permanent preservation. [Archives]
Pref Label: Archives
Broader term:Archive
Archives_and_Recordkeeping_Context
In scheme: ANZ
Definition: The “right, opportunity, [or] means of finding, using, or retrieving information”. (ISO 15489-2001, Part 1, 3.1) OR The availability of records / archives for consultation as a result of both legal authorisation and the existence of finding aids. (International Council on Archives, Dictionary of Archival Terminology) Source: Continuum IT Context: The ability and means to communicate with or otherwise interact with a system in order to use system resources to either handle information or gain knowledge of the information the system contains. Source: itef rfc2828 ANZ
Pref Label: Archives and Recordkeeping Context
Related term:Access
Archivist
In scheme: INTERPARES
Definition: n., A professional educated in archival science and/or responsible for the administration of archives. [Archives]
Pref Label: Archivist
Arranged_records
In scheme: INTERPARES
Definition: n., Records of a creator that have been identified as to their provenance and relationships according to the concepts and principles of archival arrangement. [Models (MCP)]
Pref Label: Arranged records
Related term:Aggregated_records
Arrangement
In scheme: INTERPARES
Definition: See: archival arrangement [Archives]
Pref Label: Arrangement
Related term:Archival_arrangement
ASCII
In scheme: INTERPARES
Definition: n., Initialism for “American standard code for information interchange.” [Computer and Information Sciences]
Pref Label: ASCII
Assessments_of_authenticity
In scheme: INTERPARES
Definition: n., The determination of whether a document has all the formal elements that it was supposed to present when first made or received and set aside. [Archives]
Pref Label: Assessments of authenticity
Related term:Authenticity
Associated_Description
In scheme: OAIS
Definition: The information describing the content of an Information Package from the point of view of a particular Access Aid.
Pref Label: Associated Description
Related term:Information_Package
Attachment
In scheme: INTERPARES
Definition: n., A document that, on its being physically connected to a record by an act, becomes part of that record. [Archives]
Pref Label: Attachment
Attestation
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the written validation of a record (by subscription, superscription or any identifying sign having such function) by those who took part in the issuing of it (author, writer, countersigner) and by witnesses to the action or to the signing of the record. [Archives]
Pref Label: Attestation
Related term:Authenticity
Attributes
In scheme: INTERPARES
Definition: n., [diplomatics] The characteristics that uniquely identify a record. [Archives]
Pref Label: Attributes
Related term:Identifier
Audiovisual
In scheme: INTERPARES
Definition: A., Of or relating to the use of sound and/or visual images to present information. [General Dictionaries]
Pref Label: Audiovisual
Related term:Audiovisual_record
Audiovisual_record
In scheme: INTERPARES
Definition: n., A record in pictorial and/or aural form, regardless of format. [Archives]
Pref Label: Audiovisual record
Related term:Audiovisual
Audit_trail
In scheme: INTERPARES
Definition: n., Documentation of all the interactions with records within an electronic system in which any access to the system is recorded as it occurs. [Archives]
Pref Label: Audit trail
Related term:Provenance
Aural_record
In scheme: INTERPARES
Definition: n., A record which is a representation of words, music, or any other manifestation of sound that can only be perceived by hearing it. [Archives]
Pref Label: Aural record
Authentic_copy
In scheme: INTERPARES
Definition: n., A copy certified by an official authorized to execute such a function, so as to render it legally admissible in court. [Government]
Pref Label: Authentic copy
Related term:Authenticity
Authentic_record
In scheme: INTERPARES
Definition: n., A record that is what it purports to be and that is free from tampering or corruption. [Archives]
Pref Label: Authentic record
Related term:Authenticity
Related term:Authenticated_record
Authenticate
In scheme: INTERPARES
Definition: v., To declare, either orally, in writing, or by affixion of a seal, that an entity is what it purports to be, after having verified its identity. [General Dictionaries]
Pref Label: Authenticate
Broader term:Authenticity
Authenticated_record
In scheme: INTERPARES
Definition: n., A record whose authenticity has been declared at a specific point in time by a juridical person entrusted with the authority to make such a declaration (e.g. public officer, notary, certification authority). [General Dictionaries]
Pref Label: Authenticated record
Related term:Authenticity
Related term:Authentic_record
Authentication
In scheme: INTERPARES
Definition: n., A declaration of a record’s authenticity at a specific point in time by a juridical person entrusted with the authority to make such a declaration (e.g., public officer, notary, certification authority). [Archives]
Pref Label: Authentication
Narrower term:Self-authenticating
Broader term:Authenticity
Authenticity
In scheme: OAIS
Definition: The degree to which a person (or system) regards an object as what it is purported to be. Authenticity is judged on the basis of evidence.
Pref Label: Authenticity
Narrower term:Authenticity_ANZ
Narrower term:Authenticity_DPC
Narrower term:Authenticity_INTERPARES
Narrower term:Accuracy
Narrower term:Authenticate
Narrower term:Authentication
Narrower term:Digital_Preservation_Context
Narrower term:Genuineness
Related term:Assessments_of_authenticity
Related term:Attestation
Related term:Authentic_copy
Related term:Authentic_record
Related term:Authenticated_record
Related term:Authenticity_requirement
Related term:Baseline_authenticity_requirements
Related term:Benchmark_authenticity_requirements
Related term:Certificate_of_authenticity
Related term:Correct
Related term:Corroboration
Related term:Digital_Signature
Related term:Digital_Signature_INTERPARES
Related term:Fixity
Related term:Fixity_Information
Related term:Preserver's_certificates_of_authenticity
Related term:Presumption_of_authenticity
Authenticity_ANZ
In scheme: ANZ
Definition: Digital Preservation Context: The extent to which one can be confident that digital material is what it purports to be. In the case of digital records, it refers to the trustworthiness of the digital record as a record. In the case of “born digital” and digitised materials, it refers to the fact that whatever is being cited is the same as it was when it was first created unless the accompanying metadata indicates any changes. Source: NDHA ANZ
Pref Label: Authenticity ANZ
Broader term:Authenticity
Authenticity_DPC
In scheme: DPC
Definition: The digital material is what it purports to be. In the case of electronic records, it refers to the trustworthiness of the electronic record as a record. In the case of "born digital" and digitised materials, it refers to the fact that whatever is being cited is the same as it was when it was first created unless the accompanying metadata indicates any changes. Confidence in the authenticity of digital materials over time is particularly crucial owing to the ease with which alterations can be made.
Pref Label: 0
Broader term:Authenticity
Authenticity_INTERPARES
In scheme: INTERPARES
Definition: n., The trustworthiness of a record as a record; i.e., the quality of a record that is what it purports to be and that is free from tampering or corruption. [Archives]
Pref Label: Authenticity
Broader term:Authenticity
Authenticity_requirement
In scheme: INTERPARES
Definition: n., The specification of the elements of form and context that need to be preserved in order to maintain the authenticity of a given type of electronic record. [Archives]
Pref Label: Authenticity requirement
Related term:Authenticity
Author
In scheme: INTERPARES
Definition: n., The physical or juridical person having the authority and capacity to issue the record or in whose name or by whose command the record has been issued. [Archives]
Pref Label: Author
Broader term:Producer
Broader term:Person
Authorisation
In scheme: ANZ
Definition: IT context: The property of being genuine and able to be verified and be trusted. Source: itef rfc2828 ANZ
Pref Label: Authorisation
Authoritative_copy
In scheme: INTERPARES
Definition: n., The instantiation of a record that is considered by the creator to be its official record and is usually subject to procedural controls that are not required for other instantiations. [Archives]
Pref Label: Authoritative copy
Authoritative_record
In scheme: INTERPARES
Definition: n., A record that is considered by the creator to be its official record and is usually subject to procedural controls that are not required for other copies. The identification of authoritative records corresponds to the designation of an office of primary responsibility as one of the components of a records retention schedule. [Archives]
Pref Label: Authoritative record
Authoritative_version
In scheme: INTERPARES
Definition: n., The version of a record that is considered by the creator to be its official record and is usually subject to procedural controls that are not required for other versions. [Archives]
Pref Label: Authoritative version
Authority
In scheme: INTERPARES
Definition: n., The right or permission to act legally on another's behalf; esp., the power of one person to affect another's legal relations by acts done in accordance with the other's manifestations of assent; the power delegated by a principal to an agent. [Government]
Pref Label: Authority
B
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Back_up
In scheme: INTERPARES
Definition: n., To make a copy of a data file for the purpose of system recovery. [Computer and Information Sciences]
Pref Label: Back up
Related term:Backup
Back-end_database
In scheme: INTERPARES
Definition: n., A database that contains and manages data for an information system, distinct from the presentation or interface components of that system. [Computer and Information Sciences]
Pref Label: Back-end database
Backup
In scheme: INTERPARES
Definition: n., A copy of a data file made for the purpose of system recovery. [Computer and Information Sciences]
Pref Label: Backup
Related term:Back_up
Backward_compatibility
In scheme: INTERPARES
Definition: n., The ability of a software application or a system to share data or commands with older versions of itself, or sometimes other older applications or systems, particularly applications or systems it intends to supplant. Sometimes backward compatibility is limited to being able to read old data but does not extend to being able to write data in a format that can be read by old versions. [Computer and Information Sciences]
Pref Label: Backward compatibility
Baseline_authenticity_requirements
In scheme: INTERPARES
Definition: n., The minimum conditions necessary to enable the preserver to attest to the authenticity of copies of a creator's digital records in the custody of the preserver. [Archives]
Pref Label: Baseline authenticity requirements
Related term:Authenticity
Basic_copy
In scheme: INTERPARES
Definition: n., A duplicate of a document saved in the file format in which it was originally created or in which it was last used and saved, thus making it more immediately accessible and human-readable in the creator’s usual desktop environment. [Archives]
Pref Label: Basic copy
Benchmark_authenticity_requirements
In scheme: INTERPARES
Definition: n., The conditions that serve as a basis for the preserver’s assessment of the authenticity of a creator's digital records during appraisal. [Archives]
Pref Label: Benchmark authenticity requirements
Related term:Authenticity
Best_practice
In scheme: INTERPARES
Definition: n., In the application of theory to real-life situations, a procedure that, when properly applied, consistently yields superior results and is therefore used as a reference point in evaluating the effectiveness of alternative methods of accomplishing the same task. [General Dictionaries]
Pref Label: Best practice
Binary_code
In scheme: INTERPARES
Definition: n., A code made up of the digits 0 and 1, called bits, transmitted as a series of electrical pulses (0 bits at low voltage and 1 bits at higher voltage). [Computer and Information Sciences]
Pref Label: Binary code
Related term:Bit
Related term:Binary_encoding
Binary_encoding
In scheme: INTERPARES
Definition: v., The process of converting data into electronic signals for computer storage and processing purposes. [Computer and Information Sciences]
Pref Label: Binary encoding
Related term:Binary_code
Related term:Byte-serialized_encoding
Bit
In scheme: INTERPARES
Definition: n., The smallest unit of data (represented by 0 or 1) that a computer can hold in its memory. Syn.: binary bit. [Computer and Information Sciences]
Pref Label: Bit
Narrower term:Parity_bit
Related term:Binary_code
Related term:Byte
bitmap
In scheme: INTERPARES
Definition: n., A digital representation composed of dots arranged in rows and columns, each represented by a single bit of data that determines the value of a pixel in a monochrome image on a computer screen. In a gray scale or color image, each dot is composed of a set of bits that determine the individual values of a group of pixels that in combination create the visual impression of a specific shade or hue. Also spelled “bit map.” [Computer and Information Sciences]
Pref Label: bitmap
Bitstream
In scheme: INTERPARES
Definition: n., Digital data encoded in an unstructured sequence of binary bits that are transmitted, stored or received as a unit. Also spelled “bit stream.” [Computer and Information Sciences]
Pref Label: Bitstream
Narrower term:Bitstream_ANZ
Related term:Byte
Related term:Byte_stream
Related term:Data_stream
Bitstream_ANZ
In scheme: ANZ
Definition: Recordkeeping context: An authentic record is one that can be proven: To be what it purports to be, to have been created or sent by the person purported to have created or sent it, and to have been created or sent at the time purported. Source: ISO 15489 ANZ
Pref Label: Bitstream ANZ
Broader term:Bitstream
Born_Digital
In scheme: ANZ
Definition: Relating to an object that is originally created in a digital format. Source: NDHA ANZ
Pref Label: Born Digital
Narrower term:Born_Digital_DPC
Born_Digital_DPC
In scheme: DPC
Definition: Digital materials which are not intended to have an analogue equivalent, either as the originating source or as a result of conversion to analogue form.This term has been used in the handbook to differentiate them from 1) digital materials which have been created as a result of converting analogue originals; and 2) digital materials, which may have originated from a digital source but have been printed to paper, e.g. some electronic records.Source: DPC
Pref Label: Born Digital DPC
Broader term:Born_Digital
Bounded_variability
In scheme: INTERPARES
Definition: n., The changes to the form and/or content of a digital record that are limited and controlled by fixed rules, so that the same query, request or interaction always generates the same result. [Computer and Information Sciences]
Pref Label: Bounded variability
Business_case
In scheme: APARSEN
Definition: A business case captures the reasoning as well as the quantifiable and unquantifiable characteristics of a proposed project. The logic of the business case is that, whenever resources such as money or effort are consumed, they should be in support of a specific business need. Business cases are created to help decision-makers ensure that: - the proposed initiative will have value and relative priority compared to alternative initiatives - the organization has the capability to deliver the benefits - the organization’s dedicated resources are working on the highest value opportunities - projects with inter-dependencies are undertaken in the optimum sequence - the performance of initiatives is monitored objectively based on the objectives and expected benefits laid out in the business case http://en.wikipedia.org/wiki/Business_case
Pref Label: Business_case
Related term:Business_process
Related term:Integrated_business_and_documentary_procedures
Related term:Business_plan
Related term:Customer_value_proposition
Related term:Economic_sustainability
Business_Model
In scheme: APARSEN
Definition: A business model describes the rationale of how an organization creates, delivers, and captures value (economic, social, cultural, or other forms of value). The process of business model construction is part of business strategy; business models are used by managers inside companies to explore possibilities for future development. Whenever a business is established, “it either explicitly or implicitly employs a particular business model that describes the architecture of the value creation, delivery, and capture mechanisms employed by the business enterprise. The essence of a business model is that it defines the manner by which the business enterprise delivers value to customers, entices customers to pay for value, and converts those payments to profit: it thus reflects management’s hypothesis about what customers want, how they want it, and how an enterprise can organize to best meet those needs, get paid for doing so, and make a profit” - http://en.wikipedia.org/wiki/Business_model - Teece, David J. Business Models, Business; Strategy and Innovation. Long Range Planning, vol 43; 2010-193.
Pref Label: Business Model
Related term:Business_process
Related term:Integrated_business_and_documentary_procedures
Related term:Business_plan
Related term:Customer_value_proposition
Related term:Economic_sustainability
Business_plan
In scheme: APARSEN
Definition: A business plan is a formal statement of a set of business goals, the reasons they are believed attainable, and the plan for reaching those goals. It may also contain background information about the organization or team attempting to reach those goals . Set of documents prepared by a firm's management to summarize its operational and financial objectives for the near future (usually one to three years) and to show how they will be achieved. It serves as a blueprint to guide the firm's policies and strategies, and is continually modified as conditions change and new opportunities and/or threats emerge. When prepared for external audience (lenders, prospective investors) it details the past, present, and forecasted performance of the firm - Business Dictionary: http://en.wikipedia.org/wiki/Business_plan - http://www.businessdictionary.com/definition/business-plan.html
Pref Label: Business process
Related term:Business_case
Related term:Business_Model
Related term:Customer_value_proposition
Business_process
In scheme: INTERPARES
Definition: n., A series of rules that governs the carrying out of a transaction. [Archives]
Pref Label: Business plan
Related term:Business_case
Related term:Business_Model
Byte
In scheme: INTERPARES
Definition: n., An element in the machine data hierarchy larger than a bit and usually smaller than a word; now nearly always eight bits and the smallest addressable unit of digital storage. A byte typically holds one character. [Computer and Information Sciences]
Pref Label: Byte
Related term:Bitstream
Related term:Bit
Related term:Byte_stream
Related term:Byte-serialized_encoding
Byte_stream
In scheme: INTERPARES
Definition: n., A bitstream in which data (binary bits) are grouped into units called bytes. [Computer and Information Sciences]
Pref Label: Byte stream
Related term:Bitstream
Related term:Byte
Byte-serialized_encoding
In scheme: INTERPARES
Definition: n., The process of converting a digital object’s bitstream state to a byte stream state. [Computer and Information Sciences]
Pref Label: Byte-serialized encoding
Related term:Binary_encoding
Related term:Byte
C
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Calling_convention
In scheme: INTERPARES
Definition: n., In computer application programming, the arrangement of arguments (i.e., values or references) for a procedure or function call. [Computer and Information Sciences]
Pref Label: Calling convention
Capture
In scheme: INTERPARES
Definition: v., To save a particular instantiation or state of a digital component or group of components. [Archives]
Pref Label: Capture
Captured_document
In scheme: INTERPARES
Definition: n., A made or received digital document that is saved by the creator. [Archives]
Pref Label: Captured document
Cataloguing
In scheme: ANZ
Definition: The intellectual process of describing objects in accordance with accepted library principles, particularly those of subject and classification order. Source: Working Group ANZ
Pref Label: Cataloguing
Cd
In scheme: INTERPARES
Definition: n., Initialism for “compact disc.” [Computer and Information Sciences]
Pref Label: Cd
Cen
In scheme: INTERPARES
Definition: n., Initialism for “Comité Européen de Normalisation” (European Committee for Standard-ization). [Computer and Information Sciences]
Pref Label: Cen
Central_Processing_Unit
In scheme: INTERPARES
Definition: n., (CPU) The hardware component of a computer that houses the circuitry for storing and processing data according to instructions contained in the programs installed on it. [Computer and Information Sciences]
Pref Label: central processing unit
Centralized_Naming_Authority
In scheme: APARSEN
Definition: Identifier management for a range of authorities is centralised if all authorities manage their identifiers through a common identifier management system, hosted on their behalf by a central party.
Pref Label: Centralized Naming authority
Broader term:Naming_Authority
Broader term:Distributed_Naming_Authority
Related term:Identifier
Certificate_of_authenticity
In scheme: INTERPARES
Definition: n., A declaration by the creator or preserver that one or more reproduced or reproducible digital records is authentic. [Archives]
Pref Label: Certificate of authenticity
Related term:Authenticity
Certification_Body
In scheme: TDR
Definition: Third party that assesses and certifies the digital repository of a client organization.
Pref Label: Certification Body
Related term:Trustworthy_Digital_Repository
Chain_of_preservation
In scheme: INTERPARES
Definition: n., A system of controls that extends over the entire lifecycle of records in order to ensure their identity and integrity over time. [Archives]
Pref Label: Chain of preservation
Character
In scheme: INTERPARES
Definition: n., One of a set of symbols, such as letters or numbers, that are arranged to express data and/or information. [General Dictionaries]
Pref Label: Character
Related term:Character_set
Character_set
In scheme: INTERPARES
Definition: n., A group of symbols used in computing to print and display text electronically. [Computer and Information Sciences]
Pref Label: Character set
Related term:Character
Checksum
In scheme: ANZ
Definition: A computed value that is dependent upon the contents of a packet. Sent along with the packet when it is transmitted. The receiving system computes a new checksum based on data received, compares this value with the one sent with the packet. If the two values are the same, the receiver has a high degree of confidence that the data was received correctly. Source: NDHA ANZ
Pref Label: Checksum
Broader term:Fixity_Information
Chronological_date
In scheme: INTERPARES
Definition: n., The date (and, possibly, the time of day) of a record, included in the record by its author, or by the electronic system on the author’s behalf, in the course of its compilation. Syn.: date of compilation. [Archives]
Pref Label: Chronological date
Related term:Date_of_compilation
Ciphertext
In scheme: INTERPARES
Definition: n., Text or other data in encrypted form; the product of plaintext after encryption. [Computer and Information Sciences]
Pref Label: Ciphertext
Citability
In scheme: APARSEN
Definition: An entity is cited if its representation is communicated to an audience through some medium. The entity is citable if it can be cited. For example, citing the identifier (("Handle server 102.100.272", "XYZ"), "PILIN policy on citation") means coming up with an appropriate representation of the identifier (e.g. hdl:102.100.272/XYZ ), and embedding that representation in a PDF(PILIN).
Pref Label: Citability
Class
In scheme: ANZ
Definition: A group of documents or an identifiable sub-division of a series, record group or archive having common characteristics or the same archival value. Sometimes this term is used to mean series. Also referred to as disposal class. (KA, p.465) Source:Continuum ANZ
Pref Label: Class
Classification
In scheme: ANZ
Definition: The systematic identification and arrangement of business activities and/or records into categories according to logically structured conventions, methods, and procedural rules represented in a classification system. (ISO 15489-2001, Part 1, 3.5) Source: Continuum ANZ
Pref Label: Classification
Related term:Classification_code
Related term:Classification_INTERPARES
Related term:Classification_scheme
Related term:Classified_record
Related term:Classify
Classification_code
In scheme: INTERPARES
Definition: n., A series of alphabetical, numerical, or alphanumeric symbols used to identify the record in its documentary context. [Archives]
Pref Label: Classification code
Related term:Classification
Classification_INTERPARES
In scheme: INTERPARES
Definition: n., The systematic organization of records in groups or categories according to methods, procedures, or conventions represented in a plan or scheme. [Archives]
Pref Label: Classification INTERPARES
Related term:Classification
Classification_scheme
In scheme: INTERPARES
Definition: n., A plan for the systematic identification and arrangement of business activities and records into categories according to logically structured conventions, methods and procedural rules. [Archives]
Pref Label: Classification scheme
Related term:Classification
Classified_record
In scheme: INTERPARES
Definition: n., A record, made or received by the creator, which has been given a classification code based on the classification scheme. [Archives]
Pref Label: Classified record
Related term:Classification
Classify
In scheme: INTERPARES
Definition: v., To arrange systematically in groups or categories according to established criteria. [Arts]
Pref Label: Classify
Related term:Classification
Clause
In scheme: INTERPARES
Definition: n., [diplomatics] Any of several textual formulae found after or within the disposition of a document that ensure the execution of the act, avoid its violation, guarantee its validity, preserve the rights of third parties, attest the execution of the required formalities, or indicate the means employed to give the document probative value. [Archives]
Pref Label: Clause
Collection_Description
In scheme: OAIS
Definition: A type of Package Description that is specialized to provide information about an Archival Information Collection for use by Access Aids.
Pref Label: Collection Description
Narrower term:Overview_Description
Related term:Unit_Description
Common_Services
In scheme: OAIS
Definition: The supporting services such as inter-process communication, name services, temporary storage allocation, exception handling, security, and directory services necessary to support the OAIS.
Pref Label: Common Services
Compact_disc
In scheme: INTERPARES
Definition: n., (CD) A type of single-sided, optical digital medium that is capable of storing approximately 700 megabytes of digital data on one continuous, microscopic, spiral track or groove that is cut and read by a laser beam. Its logical format specifications are governed by the ISO 9660 and 13490 standards. [Computer and Information Sciences]
Pref Label: Compact disc
Compatibility
In scheme: INTERPARES
Definition: n., The ability of different devices or systems (e.g., programs, file formats, protocols, even programming languages) to work together or exchange data without modification.
Pref Label: Compatibility
Related term:Interoperability
Related term:Interoperability_INTERPARES
Competence
In scheme: INTERPARES
Definition: n., A sphere of functional responsibility entrusted to a physical or juridical person. [General Dictionaries]
Pref Label: Competence
Related term:Trustworthiness
Related term:Competent_person
Competent_person
In scheme: INTERPARES
Definition: n., The physical or juridical person given the authority and capacity to act within a specific sphere of responsibility. [General Dictionaries]
Pref Label: Competent person
Related term:Competence
Related term:Person
Compile
In scheme: INTERPARES
Definition: v., To gather and put together pieces of existing data or information from various sources in an orderly, structured whole. [General Dictionaries]
Pref Label: Compile
Complete_record
In scheme: INTERPARES
Definition: n., A record that contains all the elements required by the creator and the juridical system for it to be capable of generating consequences. [Archives]
Pref Label: Complete record
Completeness
In scheme: INTERPARES
Definition: n., The characteristic of a record that refers to the presence within it of all the elements required by the creator and the juridical system for it to be capable of generating consequences. With primitiveness and effectiveness, a quality presented by an original record. [Archives]
Pref Label: Completeness
Complex_Digital_Object
In scheme: ANZ
Definition: A group of multiple digital entities that are managed and preserved as one or more groups. Source: NDHA ANZ
Pref Label: Complex Digital Object
Broader term:Digital_Object
Related term:Archival_Information_Package
Compliant
In scheme: INTERPARES
Definition: v., Ensuring that the requirements of laws, regulations, industry codes and organizational standards are met. [Archives]
Pref Label: Compliant
Complimentary_clause
In scheme: INTERPARES
Definition: n., [diplomatics] A brief formula expressing respect, such as "sincerely yours" or "yours truly". [Archives]
Pref Label: Complimentary clause
Component
In scheme: INTERPARES
Definition: n., Uniquely identifiable input, part, piece, assembly or subassembly, system or subsystem, that (1) is required to complete or finish an activity, item, or job, (2) performs a distinctive and necessary function in the operation of a system, or (3) is intended to be included as a part of a finished, packaged, and labeled item. Components are usually removable in one piece and are considered indivisible for a particular purpose or use. [General Dictionaries]
Pref Label: Component
Compose
In scheme: INTERPARES
Definition: v., To compile, formulate, generate or write the content of a document in an orderly, structured manner. [Archives]
Pref Label: Compose
Compression
In scheme: INTERPARES
Definition: v., The (re)coding of digital data to save storage space or transmission time. [Computer and Information Sciences]
Pref Label: Compression
Conceptual_Data_Model
In scheme: ANZ
Definition: A data model that represents an abstract view of the real world. (ISO 11179-3) A higher-level data artefact that is often used to explore domain concepts with project stakeholders. Logical data models are often derived from conceptual data models. At this level, the data modeller attempts to identify the highest-level relationships among the different entities. (More: Conceptual, Logical and Physical Data Models). Source: NZFEAF-RM ANZ
Pref Label: Conceptual Data Model
Conformed_copy
In scheme: INTERPARES
Definition: n., An exact copy of a document on which has been written explanations of things that could not or were not copied; e.g., written signature might be replaced on conformed copy with notation that it was signed by the person whose signature appears on the original. [Archives]
Pref Label: Conformed copy
Consumer
In scheme: OAIS
Definition: The role played by those persons, or client systems, who interact with OAIS services to find preserved information of interest and to access that information in detail. This can include other OAISes, as well as internal OAIS persons or systems.
Pref Label: Consumer
Related term:Actor_Identifier
Related term:Actors
Content
In scheme: INTERPARES
Definition: n., The message contained in the body of a record. [Archives]
Pref Label: Content
Broader term:Content_Information
Content_Data_Object
In scheme: OAIS
Definition: The Data Object, that together with associated Representation Information, comprises the Content Information.
Pref Label: Content Data Object
Content_holder
In scheme: APARSEN
Definition: The entity which owns the rights of digital or physical contents that have been assigned a PI to, only in some cases content holders and content providers can be the same, e.g. the author of a paper is the holder and the library collecting and exposing it on the Web is the content provider. Both content holders or content providers can ask for a PI to be assigned to a resource.
Pref Label: Content holder
Related term:Archive
Content_Information
In scheme: OAIS
Definition: A set of information that is the original target of preservation or that includes part or all of that information. It is an Information Object composed of its Content Data Object and its Representation Information.
Pref Label: Content Information
Narrower term:Content
Content_provider
In scheme: APARSEN
Definition: Within a PI domain who makes accessible a resource, content providers ask for PI services both for actors and for objects. They request PI for themselves to be identifiable in a unique way and request PI for their contents to make them referable and usable. In most of the cases they also make their content accessible to all the other users.
Pref Label: Content provider
Related term:Producer
Context
In scheme: INTERPARES
Definition: n., The framework in which a record is created, used, and maintained. [Archives]
Pref Label: Context
Broader term:Context_ANZ
Broader term:Context_Information
Context_ANZ
In scheme: ANZ
Definition: The knowledge necessary to sustain a record’s meaning or evidential value. Context describes the who, what, where and why of record creation and management. (SRNSW) Source: Continuum ANZ
Pref Label: Context ANZ
Narrower term:Context
Broader term:Preservation_Description_Information
Broader term:Context_Information
Context_Information
In scheme: OAIS
Definition: The information that documents the relationships of the Content Information to its environment. This includes why the Content Information was created and how it relates to other Content Information objects.
Pref Label: Context Information
Narrower term:Context
Narrower term:Context_ANZ
Broader term:Preservation_Description_Information
Controlling_agency
In scheme: INTERPARES
Definition: n., The agency exercising administrative control (1) over archival documents. [Archives]
Pref Label: Controlling agency
Controlling_Organisation
In scheme: ANZ
Definition: The organisation that controls the record, including any successor to the organisation that created or maintained the record. Source: Disposal Standard ANZ
Pref Label: Controlling Organisation
Related term:Administration_Functional_Entity
Conversion
In scheme: ANZ
Definition: The process of changing records from one medium to another or from one format to another. (ISO 15489-2001, Part 1, 3.7) Conversion may also be used as part of a preservation strategy. Source: Continuum ANZ
Pref Label: Conversion
Narrower term:Conversion_INTERPARES
Broader term:Digital_Migration
Broader term:Transformation
Conversion_INTERPARES
In scheme: INTERPARES
Definition: n., The process of transforming a digital document or other digital object from one format, or format version, to another one. [General Dictionaries]
Pref Label: Conversion INTERPARES
Broader term:Conversion
Broader term:Digital_Migration
Broader term:Transformation
Conversion_of_records
In scheme: INTERPARES
Definition: v., The process of converting records in the usual and ordinary course of business (otherwise the activity is not conversion but creation) for purposes of security, disaster prevention, conservation, overcoming technology obsolescence, ensuring compatibility with a different hardware or software configuration or generation, or compacting the information, while leaving intact their intellectual form. [Archives]
Pref Label: Conversion of records
Co-operating_Archives
In scheme: OAIS
Definition: Those Archives that have Designated Communities with related interests. They may order and ingest data from each other.At a minimum, Co-operating Archives must agree to support at least one common Submission Information Package (SIP) and Dissemination Information Package (DIP) for inter-Archive requests.
Pref Label: Co-operating Archives
Copy
In scheme: INTERPARES
Definition: n., The duplicate of an object, resulting from a reproduction process. Syn.: duplicate. [General Dictionaries]
Pref Label: Copy
Related term:Duplicate
Copy_in_form_of_original
In scheme: INTERPARES
Definition: n., A copy identical to the original and having the same effects, but generated subsequently. [Archives]
Pref Label: Copy in form of original
Copy_of_outgoing_document
In scheme: INTERPARES
Definition: n., The reproduction of a document sent to an external juridical or physical person, which is simultaneously set aside as a record by the creator, usually in a recordkeeping system. [Archives]
Pref Label: Copy of outgoing document
Corporate_body
In scheme: INTERPARES
Definition: n., An organization or group of persons created by statute that is identified by a particular name and that acts as a legal entity. [Archives]
Pref Label: Corporate body
Correct
In scheme: INTERPARES
Definition: A., [diplomatics] The state of a record whose content and form fulfill the requirements set by the creator and the juridical system for the record to reach the consequences or produce the effects for which it was intended. With pertinent, precise and truthful, a component of accuracy. [Archives]
Pref Label: Correct
Related term:Authenticity
Corroboration
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises an explicit statement of the means used to validate a record. [Archives]
Pref Label: Corroboration
Related term:Authenticity
Corruption
In scheme: INTERPARES
Definition: n., A change in the form, content or attributes of a record such that the record one is accessing can no longer be considered the one that it purports to be. [Archives]
Pref Label: Corruption
Countersigner
In scheme: INTERPARES
Definition: n., The person who, by signing a record, assumes responsibility for the regularity of the procedure generating it and for its forms. [General Dictionaries]
Pref Label: Countersigner
Cpu
In scheme: INTERPARES
Definition: Initialism for “central processing unit.” [Computer and Information Sciences]
Pref Label: Cpu
Created_record
In scheme: INTERPARES
Definition: n., A made or received document declared a record and set aside for action or reference, usually in a recordkeeping system. [Archives]
Pref Label: Created record
Broader term:Record
Creation_procedure
In scheme: INTERPARES
Definition: n., The procedure governing the formation of the record and/or its participation in the act. [Archives]
Pref Label: Creation procedure
Creator
In scheme: ANZ
Definition: The person or agency which creates, receives and accumulates or otherwise brings into existence documents and records. (KA, p.466) Source: Continuum ANZ
Pref Label: Creator
Broader term:Producer
Related term:Records_creator
Cross-platform
In scheme: INTERPARES
Definition: n., The capability of software or hardware to run identically on different platforms; facilitated by the adoption of open-standard products and formats. Syn.: platform-independent; platform-neutral. [Computer and Information Sciences]
Pref Label: Cross-platform
Broader term:Interoperability
Crosswalk
In scheme: INTERPARES
Definition: n., A chart or table that represents the semantic mapping of fields or data elements in one metadata standard to fields or data elements in another standard that has a similar function or meaning. [General Dictionaries]
Pref Label: Crosswalk
Cryptographic_system
In scheme: INTERPARES
Definition: n., Any computer system that involves cryptography. [Computer and Information Sciences]
Pref Label: Cryptographic system
Related term:Cryptography
Cryptography
In scheme: INTERPARES
Definition: n., The practice and study of protecting information by transforming it (encrypting it) into an unreadable format, called ciphertext. Only those who possess a secret (private) key can decipher (or decrypt) the message into plaintext. [Computer and Information Sciences]
Pref Label: Cryptography
Related term:Cryptographic_system
Related term:Cryptosystem
Cryptosystem
In scheme: INTERPARES
Definition: n., Shorthand for “cryptographic system.” [Computer and Information Sciences]
Pref Label: Cryptosystem
Related term:Cryptography
Current_record
In scheme: INTERPARES
Definition: n., See: active record. [Archives]
Pref Label: Current record
Broader term:Record
Related term:Active_record
Custodian
In scheme: INTERPARES
Definition: n., A person or institution that has charge or custody (of a child, property, papers, or other valuables). [Government]
Pref Label: Custodian
Related term:Person
Related term:Custody
Related term:Custody_ANZ
Custody
In scheme: INTERPARES
Definition: n., The basic responsibility for guardianship of records/archives based upon their physical possession but not necessarily implying legal title. [Archives]
Pref Label: Custody
Narrower term:Custody_ANZ
Related term:Custodian
Custody_ANZ
In scheme: ANZ
Definition: The physical management of records or archives. Custody refers to where and with whom records are stored. It does not necessarily include legal ownership. (AAHA, p.111) Source: Continuum ANZ
Pref Label: Custody ANZ
Broader term:Custody
Related term:Custodian
Customer_value_proposition
In scheme: APARSEN
Definition: Customer Value Proposition : consists of the sum total of benefits which a vendor promises a customer will receive in return for the customer's associated payment (or other value-transfer).It is a clearly defined statement that is designed to convince customers that one particular product or service will add more value or better solve a problem than others in its competitive set
Pref Label: Customer vaue proposition
Related term:Business_model
Related term:Business_plan
Related term:Business_case
Related term:Economic_sustainability
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DAT
In scheme: INTERPARES
Definition: n., Initialism for “digital audio tape.” [Computer and Information Sciences]
Pref Label: DAT
Data
In scheme: OAIS
Definition: A reinterpretable representation of information in a formalized manner suitable for communication, interpretation, or processing. Examples of data include a sequence of bits, a table of numbers, the characters on a page, the recording of sounds made by a person speaking, or a moon rock specimen.
Pref Label: Data
Narrower term:Data_ANZ
Narrower term:Dataset
Narrower term:Data_INTERPARES
Broader term:Data_Object
Related term:Data_element
Data_ANZ
In scheme: ANZ
Definition: Information in a specific physical representation, usually a sequence of symbols that have meaning; especially a representation of information that can be processed or produced by a computer. Source: itef rfc2828 ANZ
Pref Label: Data ANZ
Broader term:Data
Related term:Data_INTERPARES
Data_Dictionary
In scheme: OAIS
Definition: A formal repository of terms used to describe data.
Pref Label: Data Dictionary
Data_Dissemination_Session
In scheme: OAIS
Definition: A delivery of media or a single telecommunications session that provides Data to a Consumer. The Data Dissemination Session format/contents is based on a data model negotiated between the OAIS and the Consumer in the request agreement. This data model identifies the logical constructs used by the OAIS and how they are represented on each media delivery or in the telecommunication session.
Pref Label: Data Dissemination Session
Data_element
In scheme: INTERPARES
Definition: n., A discrete component of data. [General Dictionaries]
Pref Label: Data element
Related term:Data
Data_format
In scheme: INTERPARES
Definition: n., The organization of data within files, usually designed to facilitate the storage, retrieval, processing, presentation, or transmission of the data by software. [Computer and Information Sciences]
Pref Label: Data format
Broader term:Structure_Information
Related term:Representation_Information
Data_grid
In scheme: INTERPARES
Definition: n., The registration of digital entities into a logical name space. Manipulations of registered material can then be automated through any standard computer application programming interface (API). [Archives]
Pref Label: Data grid
Data_hierarchy
In scheme: INTERPARES
Definition: n., The system of data objects which provide the methods for information storage and retrieval. Broadly, a data hierarchy may be considered to be either natural or machine. [Computer and Information Sciences]
Pref Label: Data hierarchy
Data_INTERPARES
In scheme: INTERPARES
Definition: n., The smallest meaningful units of information. [Archives]
Pref Label: Data INTERPARES
Broader term:Data
Related term:Data_ANZ
Data_Management_ANZ
In scheme: ANZ
Definition: Principles, processes and systems for the sharing and management of data. (CMMI V1.1) Source: NZFEAF-RM ANZ
Pref Label: Data Management ANZ
Broader term:Data_Management_Functional_Entity
Data_Management_Data
In scheme: OAIS
Definition: The data created and stored in Data Management persistent storage that refer to operation of an Archive. Some examples of this data are accounting data for Consumer billing and authorization, policy data, Event Based Order (subscription) data for repeating requests, preservation process history data, and statistical data for generating reports to Archive management.
Pref Label: Data Management Data
Data_Management_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity that contains the services and functions for populating, maintaining, and accessing a wide variety of information. Some examples of this information are catalogs and inventories on what may be retrieved from Archival Storage, processing algorithms that may be run on retrieved data, Consumer access statistics, Consumer billing, Event Based Orders, security controls, and OAIS schedules, policies, and procedures.
Pref Label: Data Management Functional Entity
Narrower term:Data_Management_ANZ
Data_model
In scheme: INTERPARES
Definition: n., The product of the database design process which aims to identify and organize the required data logically and physically. A data model says what information is to be contained in a database, how the information will be used, and how the items in the database will be related to each other. [Computer and Information Sciences]
Pref Label: Data model
Data_Object
In scheme: OAIS
Definition: Either a Physical Object or a Digital Object.
Pref Label: Data Object
Narrower term:File
Narrower term:Analogue_object
Narrower term:Analogue_record
Narrower term:Data
Narrower term:File_INTERPARES
Narrower term:Physical_Object
Broader term:Object
Data_processing
In scheme: INTERPARES
Definition: v., The systematic performance of a single operation or sequence of operations by one or more central processing units on data converted to machine-readable format to achieve the result for which the computer program that controls the processing was written. [Computer and Information Sciences]
Pref Label: Data processing
Data_restoration
In scheme: INTERPARES
Definition: n., The process of recovering data or records as bits from a failed, damaged, degraded or obsolete digital medium, followed by steps to restore the intelligibility of the recovered data or records.Syn.: digital archaeology. [Computer and Information Sciences]
Pref Label: Data restoration
Related term:Digital_archaeology
Data_storage_device
In scheme: OAIS
Definition: Data storage device means any article or device (for example, a disk) from which information is capable of being reproduced, with or without the aid of any other article or device. Source: Electronic Transactions Act 2002 ANZ
Pref Label: Data storage device
Data_stream
In scheme: INTERPARES
Definition: n., A sequence of digitally encoded signals used to represent information in transmission. Also spelled “datastream.” [Computer and Information Sciences]
Pref Label: Data stream
Related term:Bitstream
Data_Submission_Session
In scheme: OAIS
Definition: A delivery of media or a single telecommunications session that provides Data to an OAIS. The Data Submission Session format/contents is based on a data model negotiated between the OAIS and the Producer in the Submission Agreement. This data model identifies the logical constructs used by the Producer and how they are represented on each media delivery or in the telecommunication session.
Pref Label: Data Submission Session
Data_Type
In scheme: INTERPARES
Definition: n., The representation of information according to preset specifications (e.g., plaintext files, HTML, TIFF, etc.). [Computer and Information Sciences]
Pref Label: Data Type
Broader term:Representation_Information
Database
In scheme: INTERPARES
Definition: n., A collection of data items and links between them, structured in a way that allows it to be accessed, manipulated and extracted by a number of different applications programs or query languages. [General Dictionaries]
Pref Label: Database
Dataset
In scheme: ANZ
Definition: A collection of data, usually presented in tabular form. Source: ANZ
Pref Label: Dataset
Broader term:Data
Date_of_compilation
In scheme: INTERPARES
Definition: See: chronological date. [Archives]
Pref Label: Date of compilation
Related term:Chronological_date
Date_of_document
In scheme: INTERPARES
Definition: n., The particular place (topical date) and/or time (chronological date) of the compilation and/or issuing of recorded information (the document). [Archives]
Pref Label: Date of document
Date_of_receipt
In scheme: INTERPARES
Definition: n., The date the record is received by the agency to which it was sent. [Archives]
Pref Label: Date of receipt
Date_of_record
In scheme: INTERPARES
Definition: n., The date assigned to it by the author. [Archives]
Pref Label: Date of record
Related term:Record
Date_of_transmission
In scheme: INTERPARES
Definition: n., The date the record leaves the space in which it was generated. [Archives]
Pref Label: Date of transmission
De_facto_standard
In scheme: INTERPARES
Definition: n., A standard not issued by any official standards-setting body, but nevertheless widely used and recognized by its users as a standard. [Government]
Pref Label: De facto standard
De_jure_standard
In scheme: INTERPARES
Definition: n., A standard issued by an official standards-setting body, whether national (e.g., ANSI), multi-national (e.g., CEN) or international (e.g., ISO). [Government]
Pref Label: De jure standard
Deaccession
In scheme: ANZ
Definition: The process of removing material from the care and custody of an archives, either because the material has been reappraised and found to be unsuitable for the archives’ holdings, or because the legal owner has requested its return, or because it has been agreed to transfer it to another archives. Deaccessioning is a serious matter which requires careful consideration and documentation. (KA, p.466) Source: Continuum ANZ
Pref Label: Deaccession
Declared_record
In scheme: INTERPARES
Definition: n., An identified document, made or received by the creator, which has been classified and registered. [Archives]
Pref Label: Declared record
Decompression
In scheme: INTERPARES
Definition: v., Returning a compressed image or compressed data to its uncompressed form. Some compression methods lose information so that the uncompressed image or data is not equivalent to the original. [Computer and Information Sciences]
Pref Label: Decompression
Degree_of_perfection
In scheme: INTERPARES
Definition: n., The completeness, primitiveness and effectiveness (enforceability) of a record. The three degrees of perfection for a record are draft, original and copy. [Archives]
Pref Label: Degree of perfection
Deposit
In scheme: ANZ
Definition: An addition to the holdings or collection of an archives. A deposit is usually a transfer of material but may also be a donation or a loan for either a short-term or indefinite period. (KA, p.467) Source: Continuum ANZ
Pref Label: Deposit
Derived_AIP
In scheme: OAIS
Definition: An AIP generated by extracting or aggregating information from one or more source AIPs.
Pref Label: Derived AIP
Described_records
In scheme: INTERPARES
Definition: n., Arranged records for which information about their nature, make-up and contexts (juridical-administrative, provenancial, procedural, documentary and technological) are recorded to facilitate administrative and intellectual control. [Archives]
Pref Label: Described records
Description
In scheme: ANZ
Definition: The process of recording information about the nature and content of the records in archival custody. The description identifies such features as provenance, arrangement, format and contents, and presents them in a standardised form. (KA, p.467) Source: Continuum ANZ
Pref Label: Description
Broader term:Metadata
Broader term:Descriptive_Information
Description_of_action_or_matter
In scheme: INTERPARES
Definition: n., Presentation of the ideal motivation (preamble) and the concrete reason (exposition) for the action as well as the action or matter itself (disposition) as expressed in the content of the record. [Archives]
Pref Label: Description of action or matter
Descriptive_Information
In scheme: OAIS
Definition: The set of information, consisting primarily of Package Descriptions, which is provided to Data Management to support the finding, ordering, and retrieving of OAIS information holdings by Consumers.
Pref Label: Descriptive Information
Narrower term:Keyword
Narrower term:Description
Narrower term:Descriptive_instrument
Descriptive_instrument
In scheme: INTERPARES
Definition: n., A tool prepared in the course of archival description and indexing of records for the purposes of administrative and intellectual control. [Archives]
Pref Label: Descriptive instrument
Broader term:Descriptive_Information
Designated_Community
In scheme: OAIS
Definition: An identified group of potential Consumers who should be able to understand a particular set of information. The Designated Community may be composed of multiple user communities. A Designated Community is defined by the Archive and this definition may change over time.
Pref Label: Designated Community
Related term:Knowledge_Base
Related term:Knowledge_Base
Designated_records_preserver
In scheme: INTERPARES
Definition: n., The entity responsible for taking physical and legal custody of and preserving (i.e., protecting and ensuring continuous access to) authentic copies of a creator’s inactive records. The role of the designated records preserver should be that of a trusted custodian for a creator’s records.Syn.: designated preserver; preserver. [Archives]
Pref Label: Designated records preserver
Destruction
In scheme: ANZ
Definition: The physical disposal of records of no further value, for example by incineration, shredding or pulping [or deleting from an electronic system]. (KA, p.467) Source: Continuum ANZ
Pref Label: Destruction
Digital
In scheme: INTERPARES
Definition: A., The representation of an object or physical process through discrete, binary values. In contrast to an analogue representation of an object or physical process, a digitally-encoded representation does not resemble the original. [Computer and Information Sciences]
Pref Label: Digital
Digital_archaeology
In scheme: INTERPARES
Definition: n., See: data restoration [Computer and Information Sciences]
Pref Label: Digital archaeology
Related term:Data_restoration
Digital_Archive
In scheme: ANZ
Definition: A repository for the long-term maintenance of digital resources and making them available. Source: Working Group ANZ
Pref Label: Digital Archive
Broader term:Open_Archival_Information_System
Related term:Digital_Archiving
Digital_Archiving
In scheme: DPC
Definition: This term is used very differently within sectors.The library and archiving communities often use it interchangeably with digital preservation. Computing professionals tend to use digital archiving to mean the process of backup and ongoing maintenance as opposed to strategies for long-term digital preservation. It is this latter richer definition, as defined under digital preservation which has been used throughout this handbook. Source: DPC
Pref Label: Digital Archiving
Related term:Open_Archival_Information_System
Related term:Digital_Archive
Digital_audio_tape
In scheme: INTERPARES
Definition: n., (DAT) A type of magnetic digital medium that can store up to 4 gigabytes of digital data per cassette by using helical scan recording. [Computer and Information Sciences]
Pref Label: Digital audio tape
Digital_component
In scheme: INTERPARES
Definition: n., A digital object that is part of one or more digital documents, and the metadata necessary to order, structure or manifest its content and form, requiring a given preservation action. [Archives]
Pref Label: Digital component
Digital_Continuity
In scheme: ANZ
Definition: The ability to ensure digital information is accessible and usable by those that need it for as long as it is needed. Source: Digital Continuity Action Plan: ANZ
Pref Label: Digital Continuity
Broader term:Long_Term_Preservation
Digital_Data
In scheme: INTERPARES
Definition: n., The smallest meaningful units of information, expressed as binary bits that are digitally encoded and affixed to a digital medium. [Computer and Information Sciences]
Pref Label: Digital Data
Narrower term:Digital_document
Broader term:Digital_Object
Digital_document
In scheme: INTERPARES
Definition: n., A digital component, or group of digital components, that is saved and is treated and managed as a document. [Archives]
Pref Label: Digital document
Broader term:Digital_Data
Broader term:Digital_Object
Digital_encoding
In scheme: INTERPARES
Definition: v., The use of discrete numeric values (such as the binary values 0 and 1) rather than a continuous spectrum of values (such as those generated by an analogue system). [Computer and Information Sciences]
Pref Label: Digital encoding
Digital_Entity
In scheme: INTERPARES
Definition: n., A real or abstract digital construct. [Archives]
Pref Label: Digital Entity
Broader term:Digital_Object
Digital_format
In scheme: INTERPARES
Definition: n., The byte-serialized encoding of a digital object that defines the syntactic and semantic rules for the mapping from an information model to a byte stream and the inverse mapping from that byte stream back to the original information model. In most contexts, digital format is used interchangeably with digital file-related concepts such as file format, file wrapper, file encoding, etc. However, there are some contexts, “such as the network transport of formatted content streams or consideration of content streams at a level of granularity finer than that of an entire file, where specific reference to “file” is inappropriate.”Syn.: digital presentation. [Computer and Information Sciences]
Pref Label: Digital format
Broader term:Structure_Information
Related term:Digital_presentation
Digital_linear_tape
In scheme: INTERPARES
Definition: n., (DLT) A type of magnetic digital medium that can store up to 35 gigabytes of digital data per cassette by using longitudinal recording. [Computer and Information Sciences]
Pref Label: Digital linear tape
Broader term:Digital_Medium
Digital_Materials
In scheme: OAIS
Definition: A broad term encompassing digital surrogates created as a result of converting analogue materials to digital form (digitisation), and “born digital” for which there has never been and is never intended to be an analogue equivalent, and digital records.
Pref Label: Digital Materials
Broader term:Digital_Object
Related term:Digital_Resources
Digital_medium
In scheme: INTERPARES
Definition: n., Physical material, such as a CD, DVD, DAT or hard disk, used for storage of digital data. [Computer and Information Sciences]
Pref Label: Digital medium
Narrower term:Digital_linear_tape
Narrower term:DLT
Narrower term:Hard_disk
Narrower term:Optical_disk
Digital_Migration
In scheme: OAIS
Definition: The transfer of digital information, while intending to preserve it, within the OAIS. It is distinguished from transfers in general by three attributes: /a focus on the preservation of the full information content that needs preservation;/a perspective that the new archival implementation of the information is a replacement for the old; and /an understanding that full control and responsibility over all aspects of the transfer resides with the OAIS.
Pref Label: Digital Migration
Narrower term:Conversion
Narrower term:Migration_DPC
Narrower term:Reformatting
Narrower term:Refreshment
Narrower term:Repackaging
Narrower term:Replication
Narrower term:Transformation
Narrower term:Transformation_ANZ
Narrower term:Migration
Narrower term:Conversion_INTERPARES
Narrower term:Migration_ANZ
Related term:Transformational_Information_Property
Related term:Non-Reversible_Transformation
Related term:Reversible_Transformation
Related term:Transformative_migration
Related term:Transformational_Information_Property
Digital_Object
In scheme: OAIS
Definition: An object composed of a set of bit sequences.
Pref Label: Digital Object
Narrower term:Complex_Digital_Object
Narrower term:Digital_Materials
Narrower term:Digital_Object_ANZ
Narrower term:Digital_Publications
Narrower term:Digital_Records
Narrower term:Digital_Resources
Narrower term:Digital_Data
Narrower term:Digital_document
Narrower term:Digital_Entity
Digital_Object_ANZ
In scheme: ANZ
Definition: Digital objects are units of content managed by a digital archive. Digital objects have as one of their attributes an Identifier. They can be seen to be the atomic level of content. Smaller units can be contained within them, but the repository manages the digital object in a singular fashion. ANZ
Pref Label: Digital Object ANZ
Broader term:Digital_Object
Digital_Object_INTERPARES
In scheme: INTERPARES
Definition: n., A discrete aggregation of one or more bitstreams and the metadata about the properties of the object and, if applicable, methods of performing operations on the object. [General Dictionaries]
Pref Label: Digital object INTERPARES
Digital_presentation
In scheme: INTERPARES
Definition: n., See: digital format [Computer and Information Sciences]
Pref Label: Digital presentation
Related term:Digital_format
Digital_preservation
In scheme: INTERPARES
Definition: v., The specific process of maintaining digital materials during and across different generations of technology over time, irrespective where they reside. [Computer and Information Sciences]
Pref Label: Digital preservation
Narrower term:Records_Preservation
Broader term:Long_Term_Preservation
Digital_Preservation_ANZ
In scheme: ANZ
Definition: Principles, practices, methods, strategies and managed activities that ensure long term preservation for continued access to digital materials for as long as necessary. Source: NDHA derived from Digital Preservation Coalition
Pref Label: Digital Preservation ANZ
Broader term:Long_Term_Preservation
Digital_Preservation_Context
In scheme: ANZ
Definition: The extent to which one can be confident that digital material is what it purports to be. In the case of digital records, it refers to the trustworthiness of the digital record as a record. In the case of “born digital” and digitised materials, it refers to the fact that whatever is being cited is the same as it was when it was first created unless the accompanying metadata indicates any changes. Source: NDHA ANZ/ IT context: The property of being genuine and able to be verified and be trusted. Source: itef rfc2828 ANZ/Recordkeeping context: An authentic record is one that can be proven: To be what it purports to be, to have been created or sent by the person purported to have created or sent it, and to have been created or sent at the time purported. Source: ISO 15489 ANZ
Pref Label: Digital Preservation Context
Broader term:Authenticity
Digital_Preservation_DPC
In scheme: DPC
Definition: Refers to the series of managed activities necessary to ensure continued access to digital materials for as long as necessary. Digital preservation is defined very broadly for the purposes of this study and refers to all of the actions required to maintain access to digital materials beyond the limits of media failure or technological change.Those materials may be records created during the day-to-day business of an organisation;”born-digital” materials created for a specific purpose (e.g. teaching resources); or the products of digitisation projects.This handbook specifically excludes the potential use of digital technology to preserve the original artefacts through digitisation. See also Digitisation definition below.
Pref Label: #
Broader term:Long_Term_Preservation
Digital_Publications
In scheme: DPC
Definition: Born digital objects which have been released for public access and either made available or distributed free of charge or for a fee. They may consist of networked publications, available over a communications network or physical forat publications which are distributed on formats such as floppy or optical disks.They may also be either static or dynamic.
Pref Label: Digital Publications
Broader term:Digital_Object
Digital_Record
In scheme: INTERPARES
Definition: n., A digital document that is treated and managed as a record. [Archives]
Pref Label: Digital record
Digital_Records
In scheme: ANZ
Definition: A record that been created in a digital form. ANZ See Electronic Records
Pref Label: Digital Records
Broader term:Digital_Object
Related term:Electronic_records_ANZ
Digital_Resources
In scheme: DPC
Definition: See Digital Materials
Pref Label: Digital Resources
Broader term:Digital_Object
Related term:Digital_Materials
Digital_Rights
In scheme: APARSEN
Definition: Digital Rights are associated to a digital manifestation of an intellectual work. They refers to the ‘rights’ associated with accessing, using, creating and publishing digital content. The rights can relate to usage permissions as well as access preferences or limitations imposed upon digital content. Thus, they define in which way, and by whom, the content of the work can be used. SOURCE: APARSEN D31.1
Pref Label: Digital Rights
Related term:Access_Rights_Information
Related term:Digital_Rights_Management
Digital_Rights_Management
In scheme: APARSEN
Definition: DRM involves the description, layering, analysis, valuation, trading and monitoring of the rights over an enterprise's tangible and intangible assets. DRM covers the digital management of rights - be they rights in a physical manifestation of a work (eg a book), or be they rights in a digital manifestation of a work (eg an ebook). Source: Iannella, R. (2002). Open Digital Rights Language (ODRL) Version 1.1. http://www.w3.org/TR/odrl/
Pref Label: DRM
Related term:Access_Rights_Information
Related term:Digital_Rights_Management_ANZ
Related term:Digital_Rights
Digital_Rights_Management_ANZ
In scheme: ANZ
Definition: An umbrella term referring to any of several technical methods used to control or restrict the use of digital content. Source: NZFEAF-RM ANZ
Pref Label: Digital Rights Management ANZ
Related term:Access_Rights_Information
Related term:Digital_Rights_Management
Digital_Signature
In scheme: ANZ
Definition: A value computed with a cryptographic algorithm and appended to a data object in such a way that any recipient of the data can use the signature to verify the data’s origin and integrity. Source: itef rfc2828 ANZ
Pref Label: Digital Signature
Related term:Authenticity
Related term:Digital_Signature_INTERPARES
Digital_Signature_INTERPARES
In scheme: INTERPARES
Definition: n., An electronic signature based on public key cryptography. [Archives]
Pref Label: Digital Signature INTERPARES
Related term:Authenticity
Related term:Digital_Signature
Digital_Surrogate
In scheme: ANZ
Definition: Objects that are created as the result of converting analogue material to digital form. Source: NDHA ANZ
Pref Label: Digital Surrogate
Digital_system
In scheme: INTERPARES
Definition: n., Any system handling binary data, as opposed to an analogue system. [Computer and Information Sciences]
Pref Label: Digital system
Digital_timestamp
In scheme: INTERPARES
Definition: n., A binary code attached to a record indicating the time that an event occurred, such as creation, receipt, reading, modification or deletion. [Computer and Information Sciences]
Pref Label: Digital timestamp
Digital_videodisc
In scheme: INTERPARES
Definition: n., (DVD) A type of single- or double-sided, optical digital medium that is capable of storing from 4.7 to 8.5 gigabytes of digital data on two continuous, microscopic, spiral tracks or grooves that are cut and read by a laser beam. Its logical format specifications are governed by the Universal Disk Format (UDF) specification.Syn.: digital versatile disc. [Computer and Information Sciences]
Pref Label: Digital videodisc
Digitisation
In scheme: ANZ
Definition: The process of converting analogue/physical object into a digital format. Source: derived from NDHA ANZ
Pref Label: Digitisation
Narrower term:Digitisation_DPC
Digitisation_DPC
In scheme: DPC
Definition: The process of creating digital files by scanning or otherwise converting analogue materials.The resulting digital copy, or digital surrogate, would then be classed as digital material and then subject to the same broad challenges involved in preserving access to it, as “born digital” materials.
Pref Label: Digitisation DPC
Broader term:Digitisation
Diplomatics
In scheme: INTERPARES
Definition: n., The discipline which studies the genesis, forms and transmission of archival documents, and their relationship with the facts represented in them and with their creator, in order to identify, evaluate, and communicate their true nature. [Archives]
Pref Label: Diplomatics
Directive
In scheme: INTERPARES
Definition: n., An order or instruction, especially one issued by an agency, corporate body, organization or other central authority. [Government]
Pref Label: Directive
Disposal
In scheme: ANZ
Definition: The range of processes associated with implementing records retention, destruction or transfer decisions which are documented in a disposal authority. Section 4 of the Public Records Act 2005 outlines the possible types of disposal as: the transfer of control of a record; or the sale, alteration, destruction, or discharge of a record. Source: Disposal Standard ANZ
Pref Label: Disposal
Disposal_Schedule
In scheme: ANZ
Definition: A systematic listing of records created by an organisation or agency which plans the life of these records from the time of their creation to their disposal. A disposal schedule is a continuing authority for implementing decisions on the value of records specified in the schedule. A disposal schedule lists: the records created by the agency; the retention period for each series or class of records. the disposal sentence for each series or class of records, specifying whether the records are to be retained as archives or destroyed; the custody arrangements for each series or class of records, specifying when the records are to be transferred to intermediate storage and/or to archives; General disposal schedules cover functions common to a number of agencies, typically used by government archival authorities to cover functional areas such as Personnel, Finance and Stores. A recent development in appraisal methodology is the view that functional analysis is more efficient than records analysis in producing records schedules. The resultant disposal schedules are based on function or activity within function, either across a range of related organisations or to provide a specific disposal schedule for a particular agency. (KA, p.468) Source: Continuum ANZ
Pref Label: Disposal Schedule
Disposition
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the core of the text of a document narrating the expression of the will of the author and the action of the record. [Archives]. n., [archives] Records’ final destruction or transfer to an archives as determined by their appraisal. [Archives]
Pref Label: Disposition
Dispositive
In scheme: INTERPARES
Definition: A., (of a document) constituting a juridical act. [Archives]
Pref Label: Dispositive
Dispositive_record
In scheme: INTERPARES
Definition: n., A retrospective record whose purpose is to put into existence an act, the effects of which are determined by the writing itself; that is, the written form of the record is the essence and substance of the act. With enabling, instructive, narrative, probative and supporting, one of six functional categories of records. [Archives]
Pref Label: Dispositive record
Dissemination_Information_Package
In scheme: OAIS
Definition: An Information Package, derived from one or more AIPs, and sent by Archives to the Consumer in response to a request to the OAIS.
Pref Label: Dissemination Information Package
Distributed_Naming_Authority
In scheme: APARSEN
Definition: In a decentralized identifier management system, there is no single centralized authority that assigns and manages the naming service on behalf of all the parties. Instead each party, also called a peer, make a local autonomous management according to a minimum shared rules. Peers directly interact with each other and share information or provide service to other peers.
Pref Label: Distributed Naming Authority
Narrower term:Centralized_Naming_authority
Broader term:Naming_authority
DLT
In scheme: INTERPARES
Definition: n., Initialism for “digital linear tape.” [Computer and Information Sciences]
Pref Label: DLT
Broader term:Digital_Medium
Document
In scheme: INTERPARES
Definition: n., An indivisible unit of information constituted by a message affixed to a medium (recorded) in a stable syntactic manner. A document has fixed form and stable content. [Archives]
Pref Label: Document
Document_type_definition
In scheme: INTERPARES
Definition: n., (DTD) A formal specification that contains or points to the syntactic rules according to which an SGML-compliant document can be composed. [Computer and Information Sciences]
Pref Label: Document type definition
Documentary_context
In scheme: INTERPARES
Definition: n., The archival fonds to which a record belongs, and its internal structure. [Archives]
Pref Label: Documentary context
Documentary_form
In scheme: INTERPARES
Definition: n., The rules of representation according to which the content of a record, its administrative and documentary context, and its authority are communicated. Documentary form possesses both extrinsic and intrinsic elements.Syn.: documentary presentation. [Archives]
Pref Label: Documentary form
Related term:Documentary_presentation
Documentary_presentation
In scheme: INTERPARES
Definition: n., See: documentary form [Archives]
Pref Label: Documentary presentation
Related term:Documentary_form
Documentary_procedure
In scheme: INTERPARES
Definition: n., The body of rules governing the making of an archival document. The more standardized and rigorous the procedure, the more reliable the record is presumed to be. [Archives]
Pref Label: documentary procedure
Documentation
In scheme: INTERPARES
Definition: n., All material that serves primarily to describe a system and make it more readily understandable, rather than to contribute in some way to the actual operation of the system. Documentation is frequently classified according to purpose; thus for a given system there may be requirements documents, design documents, and so on. In contrast to documentation oriented toward development and maintenance of the system, user documentation describes those aspects of the system that are of interest to end-users. [Computer and Information Sciences]
Pref Label: Documentation
Broader term:Representation_Information
Broader term:Metadata
Documentation_ANZ
In scheme: ANZ
Definition: Recorded information regardless of medium or form. The smallest complete unit of record material, e.g. a letter, photograph, report. (KA, p.468) Source: Continuum ANZ
Pref Label: Documentation ANZ
Broader term:Metadata
Documentation_DPC
In scheme: DPC
Definition: The information provided by a creator and the repository which provides enough information to establish provenance, history and context and to enable its use by others. See also Metadata. “At a minimum, documentation should provide information about a data collection’s contents, provenance and structure, and the terms and conditions that apply to its use. It needs to be sufficiently detailed to allow the data creator to use the material in the future, when the data creation process has started to fade from memory. It also needs to be comprehensive enough to enable others to explore the resource fully, and detailed enough to allow someone who has not been involved in the data creation process to understand the data collection and the process by which it was created.” (History Data Service)
Pref Label: Documentation DPC
Dossier
In scheme: INTERPARES
Definition: n., The aggregation of all the records that participate in the same affair or relate to the same event, person, place, project, or other subject.Syn.: file. [Archives]
Pref Label: Dossier
Draft
In scheme: INTERPARES
Definition: n., A record made for purposes of correction. [Archives]
Pref Label: Draft
DTD
In scheme: INTERPARES
Definition: n., Initialism for “document type definition.” [Computer and Information Sciences]
Pref Label: DTD
Dublin_Core
In scheme: ANZ
Definition: Dublin Core is a 15-element metadata element set intended to facilitate discovery of electronic resources. Dublin Core can also refer to the Dublin Core Metadata Initiative as an organization, or the wider set of properties and vocabularies maintained by DCMI. Source: NDHA ANZ
Pref Label: Dublin Core
Duplicate
In scheme: INTERPARES
Definition: See: copy
Pref Label: Duplicate
Related term:Copy
Durable_encoding
In scheme: INTERPARES
Definition: n., The encoding of digital documents or other digital objects to conform to well-known data processing standards down to the level of encoding bits as ASCII or Unicode UTF-8, and objects as XML. [Computer and Information Sciences]
Pref Label: Durable encoding
DVD
In scheme: INTERPARES
Definition: Initialism for “digital videodisc” or “digital versatile disc.” [Computer and Information Sciences]
Pref Label: DVD
Dynamic_computing
In scheme: INTERPARES
Definition: n., Flexible and adaptable approaches to tailoring computing resources to demands. [Computer and Information Sciences]
Pref Label: Dynamic computing
Dynamic_random-access_memory
In scheme: INTERPARES
Definition: n., (DRAM) A type of semiconductor memory in which the information is stored in capacitors on a metal oxide semiconductor integrated circuit. Due to leakage the capacitor discharges gradually and the memory cell loses the information. Therefore, to preserve the information, the memory has to be refreshed periodically. [Computer and Information Sciences]
Pref Label: DRAM
Alt Label: DRAM
Dynamic_record
In scheme: INTERPARES
Definition: n., A record the content of which is dependent upon data that might have variable instantiations and be held in databases and spreadsheets internal or external to the system in which the record is generated. [Archives]
Pref Label: Dynamic record
E
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Economic_sustainability
In scheme: APARSEN
Definition: The use of various strategies for employing existing resources optimally so that that a responsible and beneficial balance can be achieved over the longer term. Within a business context, economic sustainability involves using the assorted assets of the company efficiently to allow it to continue functioning profitability over time - Business Dictionary: http://www.businessdictionary.com/definition/econoMic-sustainability.html
Pref Label: Economic sustainability
Related term:Business_case
Related term:Business_model
Related term:Customer_value_proposition
Effective_record
In scheme: INTERPARES
Definition: n., A record capable of reaching the consequences or producing the effects for which it was intended. [General Dictionaries]
Pref Label: effective record
Effectiveness
In scheme: INTERPARES
Definition: A., The characteristic of a record that refers to the presence within it of all the elements required by the creator and the juridical system for it to be capable of reaching the consequences or producing the effects for which it was intended. With completeness and primitiveness, a quality presented by an original record. [Archives]
Pref Label: Effectiveness
E-government
In scheme: INTERPARES
Definition: n., The use of information technologies, especially the Internet to improve government services for and interactions with citizens (G2C) , businesses and industry (G2B), and different division of government (G2G) by simplifying processes, and by integrating and eliminating redundant systems. [General Dictionaries]
Pref Label: E-government
Electroacoustic_record
In scheme: INTERPARES
Definition: n., An aural record generated by an electronic device. [Arts]
Pref Label: Electroacoustic record
Electroacoustics
In scheme: INTERPARES
Definition: n., A science that deals with transformation of sound energy into electric energy and vice versa. [General Dictionaries]
Pref Label: Electroacoustics
Electronic
In scheme: INTERPARES
Definition: n., Device or technology associated with or employing low voltage current and solid state integrated circuits or components, usually for transmission and/or processing of analogue or digital data. [Computer and Information Sciences]
Pref Label: Electronic
Electronic_address
In scheme: INTERPARES
Definition: n., A location of data, usually in main memory or on a disk. You can think of computer memory as an array of storage boxes, each of which is one byte in length. Each box has an address (a unique number) assigned to it. By specifying a memory address, programmers can access a particular byte of data. Disks are divided into tracks and sectors, each of which has a unique address. [Computer and Information Sciences]
Pref Label: Electronic address
Broader term:Address
Electronic_record
In scheme: INTERPARES
Definition: n., An analogue or digital record that is carried by an electrical conductor and requires the use of electronic equipment to be intelligible by a person.
Pref Label: Electronic record
Electronic_Records
In scheme: DPC
Definition: Records created digitally in the day-to-day business of the organisation and assigned formal status by the organisation.They may include for example, word processing documents, emails, databases, or intranet web pages.
Pref Label: Electronic Records
Related term:Electronic_Records_ANZ
Electronic_Records_ANZ
In scheme: ANZ
Definition: Records capable of being processed in a computer system and/or stored at any instant in a medium which requires electronic or computer equipment to retrieve them. (KA, p.469) Includes the digitised form of paper records. Source: Continuum ANZ
Pref Label: Electronic Records ANZ
Related term:Electronic_Records
Related term:Digital_Records
Electronic_seal
In scheme: INTERPARES
Definition: n., A means of authenticating a record and its author or a means of protecting the confidentiality of the record by ensuring that the record is only opened by the intended addressee. It is a distinct type of electronic signature. [Archives]
Pref Label: Electronic seal
Electronic_signature
In scheme: INTERPARES
Definition: n., A digital mark that has the function of a signature in, is attached to, or is logically associated with a record, and is used by a signatory to take responsibility for, or to give consent to, the content of the record. [Archives]
Pref Label: Electronic signature
Electronic_system
In scheme: INTERPARES
Definition: n., [Electronic Records System] Any information system that produces, processes, or stores records by using a computer. Often called an automated information system. [Government]
Pref Label: Electronic system
Element
In scheme: INTERPARES
Definition: n., A fundamental, essential, or irreducible constituent of a composite entity. [General Dictionaries]
Pref Label: Element
Related term:Element_of_form
Related term:Element_set
Element_of_form
In scheme: INTERPARES
Definition: n., A constituent part of the record’s documentary form, visible on the face of the record. It may be either extrinsic, like a seal, or intrinsic, like a subscription. [Archives]
Pref Label: Element of form
Related term:Element
Element_set
In scheme: INTERPARES
Definition: n., Collections of elements that have at least one characteristic in common. [General Dictionaries]
Pref Label: Element set
Related term:Element
E-mail
In scheme: INTERPARES
Definition: n., An abbreviation of electronic mail, an Internet protocol that allows computer users to exchange messages and data files in real time with other users, locally and across networks. [Computer and Information Sciences]
Pref Label: E-mail
E-mail_attachment
In scheme: INTERPARES
Definition: n., A file that is linked to and is transmitted along with an e-mail message. The attached file can be of any type. [Computer and Information Sciences]
Pref Label: E-mail attachment
Emulation
In scheme: OAIS
Definition: A means of overcoming technological obsolescence of hardware and software by developing techniques for imitating obsolete systems on future generations of computers.
Pref Label: Emulation
Narrower term:Emulation_ANZ
Narrower term:Emulation_INTERPARES
Broader term:Other_Representation_Information
Emulation_ANZ
In scheme: ANZ
Definition: Emulation occurs when a system or a program performs in the same way as another system or program. This makes one system functionally indistinguishable from another, e.g. entering, viewing and retrieving data has the same result in both systems. Often the subject for emulation is a popular but superceded computer. Source: Continuum ANZ
Pref Label: Emulation ANZ
Broader term:Emulation
Emulation_INTERPARES
In scheme: INTERPARES
Definition: n., The reproduction of the behaviour and results of obsolete software or systems through the development of new hardware and/or software to allow execution of the old software or systems on future computers.Syn.: preservation emulation. [General Dictionaries]
Pref Label: Emulation INTERPARES
Broader term:Emulation
Broader term:Other_Representation_Information
Enabling_record
In scheme: INTERPARES
Definition: n., A prospective record encoded in machine language that is actively involved in carrying out an action or process. With dispositive, instructive, narrative, probative and supporting, one of six functional categories of records. [Archives]
Pref Label: Enabling record
Encapsulation
In scheme: INTERPARES
Definition: n., The process of binding together a digital document or other digital object and the means of providing access to it, normally in a wrapper that describes what it is in a way that can be understood by a wide range of technologies (such as an XML document). [Computer and Information Sciences]
Pref Label: Encapsulation
Encoding
In scheme: INTERPARES
Definition: n., The representation of symbols in some alphabet by symbols or strings of symbols in some other alphabet. [Computer and Information Sciences]
Pref Label: Encoding
Encryption
In scheme: INTERPARES
Definition: n., The conversion of data into a secret code (or of plaintext into ciphertext) for transmission over a public network. [Computer and Information Sciences]
Pref Label: Encryption
Entitling
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the name, title, capacity and address of the physical or juridical person issuing the document, or of which the author of the document is an agent. [Archives]
Pref Label: Entitling
Entity
In scheme: INTERPARES
Definition: n., A real or abstract thing. [Archives]
Pref Label: Entity
Related term:Entity_type
Entity_type
In scheme: INTERPARES
Definition: n., The kind of entity identified or described in or addressed by a metadata schema; for example, fonds, records, agents, recordkeeping business. [Archives]
Pref Label: entity type
Related term:Entity
Ephemeral_Records
In scheme: ANZ
Definition: Records that are characterised by their trivial nature or very short term value, and so do not need to be captured into a recordkeeping system or retained for any period of time. For example, low level meeting notices, minor catering arrangements, duplicate copies of records already captured in a recordkeeping system. Source: Disposal Standard ANZ
Pref Label: Ephemeral Records
Eschatocol
In scheme: INTERPARES
Definition: n., [documentary form] The final part of the document, which contains the documentary context of the action and the final formulae. [Archives]
Pref Label: Eschatocol
Event_Based_Order
In scheme: OAIS
Definition: A request that is generated by a Consumer for information that is to be delivered periodically on the basis of some event or events.
Pref Label: Event Based Order
Event_Metadata
In scheme: ANZ
Definition: Metadata which provides an audit trail of actions by an agent on an object. Also known as Process Metadata. Source: derived from NDHA ANZ
Pref Label: Event Metadata
Broader term:Metadata
Broader term:Metadata_INTERPARES
Evidence
In scheme: INTERPARES
Definition: n., All the means by which any alleged matter of fact, the truth of which is submitted to investigation, is established or disproved. [Government]
Pref Label: Evidence
Executed_record
In scheme: INTERPARES
Definition: n., A record that has participated in the execution phase of an administrative procedure and to which metadata that convey the actions taken during the course of the procedure have been attached, such as priority of transmission, transmission date, time and/or place, actions taken, etc. [Archives]
Pref Label: Executed record
Execution_annotation
In scheme: INTERPARES
Definition: n., An addition made to a record, after its creation, as part of the document execution phase of an administrative procedure. [Archives]
Pref Label: Execution annotation
Execution_phase
In scheme: INTERPARES
Definition: n., An administrative procedure constituted by all the actions (validation, communication, notification, publication) that give formal character to the transaction and the resulting record. [Archives]
Pref Label: Execution phase
Experiential_record
In scheme: INTERPARES
Definition: n., A record produced, used and maintained in an experiential system. [Archives]
Pref Label: Experiential record
Experiential_system
In scheme: INTERPARES
Definition: n., A system which immerses the user in a sensory experience. [General Dictionaries]
Pref Label: Experiential system
Exposition
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the part of the text of a document that narrates the concrete and immediate circumstances generating the act and/or the document. [Archives]
Pref Label: Exposition
Extensible_markup_language
In scheme: INTERPARES
Definition: n., (XML) A general-purpose specification for creating custom, cross-platform, text-based, markup languages used both to encode documents and to serialize data; a subset of General Standardized Markup Language (SGML) with use and design similar to Hypertext Markup Language (HTML) but employing user-definable markup tags that indicate the logical structure in addition to the display specifications of data elements. [Computer and Information Sciences]
Pref Label: Extensible markup language
External_user
In scheme: INTERPARES
Definition: n., Secondary users (e.g., journalists, researchers and other external users) who are allowed to access the records creator's recordkeeping system on-line. [Archives]
Pref Label: External user
Extrinsic_element
In scheme: INTERPARES
Definition: n., [diplomatics] An element of the documentary form of a record that constitutes its external appearance. The types of extrinsic elements include presentation features, electronic signatures, electronic seals, digital timestamps issued by a trusted third party, and special signs. [Archives]
Pref Label: Extrinsic element
F
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Fact
In scheme: INTERPARES
Definition: n., A condition or event that exists, as distinguished from its effects, consequences, or interpretations, such as a state of things or a motion. [General Dictionaries]
Pref Label: Fact
Feasibility_information
In scheme: INTERPARES
Definition: n., Assessment of the cost and technical capability required for the permanent preservation of a given body of records. [Archives]
Pref Label: Feasibility information
Feasibility_of_preservation
In scheme: INTERPARES
Definition: A., The determination that the digital components conferring identity and ensuring the integrity of the things you want to preserve can indeed be preserved given current and future anticipated preservation capabilities. [Archives]
Pref Label: Feasibility of preservation
Federated_Archives
In scheme: OAIS
Definition: A group of Archives that has agreed to provide access to their holdings via one or more common finding aids.
Pref Label: Federated Archives
Field
In scheme: INTERPARES
Definition: n., An item of data consisting of a number of characters, bytes, words, or codes that are treated together, e.g., to form a number, a name, or an address. [Computer and Information Sciences]
Pref Label: Field
File
In scheme: ANZ
Definition: An organised unit of documents, accumulated during current use and kept together because they deal with the same subject, activity or transaction and which may or may not be fastened together with or without a cover. The unit may be paper or electronic. (v) The action of placing documents in a predetermined location according to an overall scheme of control. (KA, p.470) Source: Continuum. IT Context: A file is a named and ordered sequence of bytes that is known by an operating system. One or more files compose any given Representation.[52] Source: NDHA ANZ
Pref Label: File
Narrower term:Original_file
Broader term:Data_Object
Related term:File_INTERPARES
Related term:File_INTERPARES
File_format
In scheme: INTERPARES
Definition: n., The organization of data within digital objects, usually designed to facilitate the storage, retrieval, processing, presentation and/or transmission of the data by software. [Archives]
Pref Label: File format
Broader term:Structure_Information
File_INTERPARES
In scheme: INTERPARES
Definition: v., To set aside a made or received document among the records that participate in the same action/affair or relate to the same person or subject, so that they may be retrieved for action or reference. [General Dictionaries] n., The aggregation of all the records that participate in the same affair or relate to the same event, person, place, project, or other subject.Syn.: dossier. [Archives]
Pref Label: File INTERPARES
Broader term:Data_Object
Related term:File
Related term:File
Final_clause
In scheme: INTERPARES
Definition: n., A formula at the end of the text of a document intended to ensure the execution of the act embodied in the document, or avoid its violation, guarantee its validity, preserve the rights of third parties, attest the execution of required formalities, or indicate the means employed to give the document probative value. [Archives]
Pref Label: Final clause
Finding_Aid
In scheme: OAIS
Definition: A type of Access Aid that allows a user to search for and identify Archival Information Packages of interest.
Pref Label: Finding Aid
Narrower term:Finding_Aid_ANZ
Broader term:Access_Aid
Related term:Search_Session
Related term:Other_Representation_Information
Finding_Aid_ANZ
In scheme: ANZ
Definition: The descriptive media, published and unpublished, manual or electronic, created by an archives or an archival programme, to establish physical or administrative and intellectual control over records and other holdings. Finding aids lead both archives staff and users to the information they are seeking from or about archives. Basic finding aids include guides (general or repository, subject or topical), descriptive inventories, series registers, accession registers, card catalogues, special lists, shelf and box lists, indexes, and, for machine-readable records, software documentation. The registers, indexes and filing system guides produced by the agency or person who created the records, also referred to as control records or contemporaneous finding aids. (KA, p.471) Source: Continuum ANZ
Pref Label: Finding Aid ANZ
Broader term:Finding_Aid
Related term:Other_Representation_Information
First_manifestation_of_a_record
In scheme: INTERPARES
Definition: n., The documentary form that a record has when it is open for the first time upon receipt or after having been captured and declared as a record. [Archives]
Pref Label: First manifestation of a record
Fixed_form
In scheme: INTERPARES
Definition: n., The quality of a record that ensures its content remains complete and unaltered. [General Dictionaries]
Pref Label: Fixed form
Fixity
In scheme: INTERPARES
Definition: A., The quality of a record that makes it immutable and requires changes to be made by appending an update or creating a new version. [Archives]
Pref Label: Fixity
Broader term:Fixity_Information
Related term:Authenticity
Related term:Fixity_ANZ
Fixity_ANZ
In scheme: ANZ
Definition: The condition of not being liable to displacement or change; stability or permanence in situation, condition, or form. Source:OED ANZ
Pref Label: Fixity ANZ
Related term:Fixity_Information
Related term:Fixity
Related term:Fixity_Check
Fixity_Check
In scheme: ANZ
Definition: Process of verifying that a file or bitstream has not been changed during a given period. Source: NDHA ANZ
Pref Label: Fixity Check
Related term:Fixity_ANZ
Fixity_Information
In scheme: OAIS
Definition: The information which documents the mechanisms that ensure that the Content Information object has not been altered in an undocumented manner. An example is a Cyclical Redundancy Check (CRC) code for a file.
Pref Label: Fixity Information
Narrower term:Checksum
Narrower term:Fixity_Information_ANZ
Narrower term:Fixity
Related term:Authenticity
Related term:Fixity_ANZ
Fixity_Information_ANZ
In scheme: ANZ
Definition: A stored value, derived from the file properties, that is used as a basis for assuring physical file integrity. Source: derived from NDHA ANZ
Pref Label: Fixity Information ANZ
Broader term:Fixity_Information
Folder
In scheme: INTERPARES
Definition: n., A cover in which non-electronic records, belonging in the same dossier, are loosely kept, usually in chronological order. A dossier may be distributed across a number of folders. [Archives]
Pref Label: Folder
Fonds
In scheme: INTERPARES
Definition: n., The whole of the records that a physical or juridical person accumulates by reason of its function or activity; the highest-level archival aggregation.Syn.: archives [records]; archival fonds. [Archives]
Pref Label: Fonds
Related term:Archival_fonds
Form
In scheme: INTERPARES
Definition: n., Rules of representation that determine the appearance of an entity and convey its meaning. [General Dictionaries]
Pref Label: Form
Related term:Representation_Information
Format
In scheme: INTERPARES
Definition: n., The structure or layout of an entity. [Computer and Information Sciences]
Pref Label: Format
Narrower term:Format_ANZ
Broader term:Metadata
Broader term:Representation_Information
Broader term:Structure_Information
Format_ANZ
In scheme: ANZ
Definition: Specific, pre-established structure for the organisation of a file or bitstream. Source: NDHA ANZ "The physical medium in which information is recorded or carried, e.g. paper files, computer printout, photographs, microfilm, [electronic] records, plans, cards, volumes, etc. A selection of descriptive elements set out in a prescribed manner and sequence so that the resulting description will be standardised for all types of records." (KA, p.471) Source: Continuum ANZ
Pref Label: Format ANZ
Broader term:Metadata
Broader term:Representation_Information
Broader term:Structure_Information
Broader term:Format
Format_Registry
In scheme: ANZ
Definition: An accessible compilation of information on file formats. It can provide identifiers for formats, definitive names, methods of identification, descriptions and other information. Source: Working Group ANZ
Pref Label: Format Registry
Broader term:Metadata_registry
Broader term:Registry_Repository-of-Representation_Information
Format_Verification
In scheme: ANZ
Definition: Process of checking that a file in a given format is complete and conforms with the format’s technical specification. Source:NDHA AHM
Pref Label: Format Verification
Formula_perpetuitatis
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises a sentence declaring that the rights put into existence by the document are not circumscribed by time. [Archives]
Pref Label: Formula perpetuitatis
Framework
In scheme: INTERPARES
Definition: n., A basic conceptual structure of rules, policies, procedures, tools and mechanisms intended to serve as a support or guide for the design, implementation and maintenance of an integrated system. [General Dictionaries]
Pref Label: Framework
Framework_requirement
In scheme: INTERPARES
Definition: n., A rule that guides the design of the record-making, recordkeeping, and permanent preservation system. [Archives]
Pref Label: Framework requirement
Freeze
In scheme: INTERPARES
Definition: v., To lock an evolving software distribution or document against changes so it can be released with some hope of stability. [Computer and Information Sciences]
Pref Label: Freeze
Function
In scheme: INTERPARES
Definition: n., All of the activities aimed to accomplish one purpose, considered abstractly. [Archives]
Pref Label: Function
Functionality
In scheme: INTERPARES
Definition: n., The capabilities or behaviours of a computer program, part of a program, or system, seen as the sum of its features. [Computer and Information Sciences]
Pref Label: Functionality
G
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Genuine_record
In scheme: INTERPARES
Definition: n., A record having actual character, which is not counterfeited, imitated or adulterated, and a definite origin from a certain known source. [Archives]
Pref Label: Genuine record
Broader term:Record
Genuineness
In scheme: INTERPARES
Definition: n., The quality of a record that is truly what it purports to be. The two concepts that allow for the indirect assessment and verification of the genuineness of a record are those of reliability and authenticity. [Archives]
Pref Label: Genuineness
Broader term:Authenticity
Geographic_information_system
In scheme: INTERPARES
Definition: n., (GIS) A computer-based system consisting of hardware, software, geographic information, procedures and personnel designed to facilitate the efficient capture, storage, maintenance, manipulation, analysis, querying and display of spatially-referenced (geospatial) data from a wide variety of data sources in a wide variety of data formats—such as maps, graphs, photographs, remotely sensed data, tabular data and text—providing an automated link between the geospatial (locational) data and the descriptive (attribute) data, usually in relation to a system of coordinates (latitude, longitude, elevation or depth, etc.). [Sciences]
Pref Label: Geographic information system
GIS
In scheme: INTERPARES
Definition: Initialism for “geographic information system.”
Pref Label: GIS
Global_Community
In scheme: OAIS
Definition: An extended Consumer community, in the context of Federated Archives, that accesses the holdings of several Archives via one or more common Finding Aids.
Pref Label: Global Community
Gloss
In scheme: INTERPARES
Definition: n., A note explaining a difficult or obscure word or phrase, especially such a note made between lines or in the margin of a document. [Archives]
Pref Label: Gloss
Granularity
In scheme: APARSEN
Definition: Granularity refers to the level of detail at which PIs will need to be or may be assigned. In some situations, it may be necessary to cite a Web page which serves as access to a collection of Web files, or to cite a journal article, an item, or a chapter or a subset of a data file or perhaps a result of a database query. However, due to rights management, some finer details may be required. Each institution would need to evaluate whether a PI service provides the right level of granularity for their type of resources.
Pref Label: Granularity
Broader term:Record
Graphic_record
In scheme: INTERPARES
Definition: n., A record that represents an object or outline of a figure, plan, or sketch by means of lines. A representation of an object formed by drawing. [Archives]
Pref Label: Graphic record
Broader term:Record
Guideline
In scheme: INTERPARES
Definition: n., A statement or other indication of policy or procedure by which to determine a course of action, accomplish a given task or achieve a set of goals and objectives, formulated by a body with authority to speak on the subject but less binding than a directive or formal standard. [General Dictionaries]
Pref Label: Guideline
H
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Handling_office
In scheme: INTERPARES
Definition: n., The office (or officer) formally competent for carrying out the action to which the record relates or for the matter to which the record pertains. Syn.: handling person. [Archives]
Pref Label: Handling office
Related term:Handling_person
Handling_person
In scheme: INTERPARES
Definition: n., See: handling office [Archives]
Pref Label: Handling person
Related term:Handling_office
Related term:Person
Hard_disk
In scheme: INTERPARES
Definition: n., A magnetic digital medium, composed of one or more flat, circular plates (platters) of a hard material capable of storing a large quantity of digital data, which (typically) resides permanently within a computer.Syn.: hard drive. [Computer and Information Sciences]
Pref Label: Hard disk
Broader term:Digital_Medium
Hearsay_rule
In scheme: INTERPARES
Definition: n., A legal provision excluding testimony that is based on second-hand, rather than personal, knowledge (hearsay). [Archives]
Pref Label: Hearsay rule
Hierarchy
In scheme: INTERPARES
Definition: n., A group of related entities, or information about the entities, within a system arranged in a graded order, typically from the most general to the most specific. [General Dictionaries]
Pref Label: Hierarchy
Historical_accountability
In scheme: INTERPARES
Definition: n., A need to provide and receive explanation and understanding from one generation to another. Groups of individuals often derive their cohesiveness, legitimacy and the authority for their actions from their understanding and evaluation of the past. [Archives]
Pref Label: Historical accountability
HTML
In scheme: INTERPARES
Definition: Initialism for “Hypertext Markup Language.”
Pref Label: HTML
Related term:Html_document
Related term:Hypertext
Related term:Hypertext_markup_language
Html_document
In scheme: INTERPARES
Definition: n., An SGML-compliant digital document encoded using Hypertext Markup Language (HTML) in conformance with the syntactic rules described in a Document Type Definition (DTD) or a schema document. [Computer and Information Sciences]
Pref Label: Html document
Related term:HTML
Human-readable_format
In scheme: INTERPARES
Definition: n., A document or code that can be read by a human being, with or without the aid of magnification, as opposed to one in a format that can be read only by a computer. [Computer and Information Sciences]
Pref Label: Human-readable format
Hypertext
In scheme: INTERPARES
Definition: n., A method of presenting digital information that allows related files and elements of data to be interlinked, rather than viewed in linear sequence; usually differentiated from the normal text in a document by a different colour, by underlining, or by both. [Computer and Information Sciences]
Pref Label: Hypertext
Related term:HTML
Hypertext_markup_language
In scheme: INTERPARES
Definition: n., (HTML) A cross-platform, text-based, markup language used to define a single, fixed type of document with markup tags that structure the layout, styling and display of text and provide some provision for hypertext and multimedia; a subset of General Standardized Markup Language (SGML). [Computer and Information Sciences]
Pref Label: Hypertext markup language
Related term:HTML
I
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Idef0
In scheme: INTERPARES
Definition: Acronym for “integrated definition function modeling method.”
Pref Label: Idef0
Identified_document
In scheme: INTERPARES
Definition: n., A made or received document to which the identity metadata (e.g., persons, actions and dates of compilation) have been attached. [Models (MCP)]
Pref Label: Identified document
Identifier
In scheme: APARSEN
Definition: An expression composed by one or more characters, digits or codes, that uniquely identifies an object. Identifiers can be local or global. Local identifiers uniquely identify entities in a given context or system (e.g. the employee IDs used by a company), whereas global identifiers identify entities across systems and contexts (e.g., ISBN).
Pref Label: Identifier
Alt Label: ID
Narrower term:Persistent_Identifier
Narrower term:Identifier_INTERPARES
Narrower term:Opaque_PI
Narrower term:Persistent_Identifier_ANZ
Broader term:Identifier_ANZ
Related term:Identifier_INTERPARES
Related term:Attributes
Related term:Centralized_Naming_Authority
Related term:Identifier_Management_Scheme
Related term:Identifier_Scheme
Related term:Persistent_Identifier_Manager
Related term:Persistent_Identifier_System
Identifier_ANZ
In scheme: ANZ
Definition: An identifier is a language-independent label, sign or token that identifies an object from another object. ANZ
Pref Label: Identifier_ANZ
Narrower term:Persistent_Identifier
Narrower term:Identifier
Related term:Identifier_INTERPARES
Identifier_INTERPARES
In scheme: INTERPARES
Definition: n., Terms, such as acronyms, projects, proper names of persons, geographical locations, the number of a patent's specification or of a national standard, or any part or a bibliographical description, test names, and trade names which provide subject indexing, in addition to descriptors. [Computer and Information Sciences]
Pref Label: Identifier INTERPARES
Narrower term:Persistent_Identifier
Broader term:Identifier
Related term:Identifier_INTERPARES
Related term:Identifier
Related term:Identifier_ANZ
Identifier_Management_Scheme
In scheme: APARSEN
Definition: A system that deals with identifying entities in a system by using identifiers. In the system IDs are used only as a way to make unambiguous reference to an entity and not as tokens to access to the system (this allows to distinguish ID management systems from authentication services).
Pref Label: Identifier Management System
Related term:Identifier
Identifier_Scheme
In scheme: APARSEN
Definition: A scheme that defines the characteristics of an identifier, such as, for example, the syntax used to create the ID, the information and the kinds of metadata that can be associated to it, if the ID is resolvable, if it is language-dependent, how it is assigned and so on.
Pref Label: Identifier Scheme
Related term:Identifier
Identify
In scheme: INTERPARES
Definition: n., The whole of the characteristics of a document or a record that uniquely identify it and distinguish it from any other document or record. With integrity, a component of authenticity. [Archives]
Pref Label: Identify
Imitative_copy
In scheme: INTERPARES
Definition: n., A copy that reproduces both the content and form of the record, but in such a way that it is always possible to tell the copy from the original. [Archives]
Pref Label: Imitative copy
Inactive_record
In scheme: INTERPARES
Definition: n., A record that is no longer used in the day-to-day course of business, but which may be kept and occasionally used for legal, historical, or operational purposes.Syn.: non-current record. [Archives]
Pref Label: Inactive record
Related term:Non-current_record
Incoming_document
In scheme: INTERPARES
Definition: n., See: received document [Archives]
Pref Label: incoming document
Broader term:Submission_Information_Package
Related term:Received_document
Incoming_record
In scheme: INTERPARES
Definition: n., See: received record [Archives]
Pref Label: Incoming record
Broader term:Submission_Information_Package
Related term:Received_record
Independently_Understandable
In scheme: OAIS
Definition: A characteristic of information that is sufficiently complete to allow it to be interpreted, understood and used by the Designated Community without having to resort to special resources not widely available, including named individuals.
Pref Label: Independently Understandable
Related term:Knowledge_Base
Indexing
In scheme: ANZ
Definition: The process of establishing access points to facilitate retrieval of records and/or information. (ISO 15489-2001, Part 1, 3.11) Source: Continuum ANZ
Pref Label: Indexing
Indication_of_action
In scheme: INTERPARES
Definition: n., The subject line(s) and/or the title at the top of a record. [Archives]
Pref Label: Indication of action
Indication_of_attachments
In scheme: INTERPARES
Definition: n., The mention of autonomous items that have been linked inextricably to the record before transmission (i.e., added during its execution) for it to accomplish its purpose. [Archives]
Pref Label: Indication of attachments
Information
In scheme: OAIS
Definition: Any type of knowledge that can be exchanged. In an exchange, it is represented by data. An example is a string of bits (the data) accompanied by a description of how to interpret the string of bits as numbers representing temperature observations measured in degrees Celsius (the Representation Information).
Pref Label: Information
Narrower term:Record
Narrower term:Information_INTERPARES
Narrower term:Record_ANZ
Related term:Information_Object
Information_INTERPARES
In scheme: INTERPARES
Definition: n., An assemblage of data intended for communication either through space or across time. [Archives]
Pref Label: Information INTERPARES
Broader term:Information
Information_Object
In scheme: OAIS
Definition: A Data Object together with its Representation Information.
Pref Label: Information Object
Narrower term:Intellectual_Entity
Related term:Information
Information_Package
In scheme: OAIS
Definition: A logical container composed of optional Content Information and optional associated Preservation Description Information. Associated with this Information Package is Packaging Information used to delimit and identify the Content Information and Package Description information used to facilitate searches for the Content Information.
Pref Label: Information Package
Narrower term:Archival_Information_Package
Narrower term:Archival_Information_Unit
Narrower term:Archival_unit
Related term:Associated_Description
Information_Property
In scheme: OAIS
Definition: That part of the Content Information as described by the Information Property Description. The detailed expression, or value, of that part of the information content is conveyed by the appropriate parts of the Content Data Object and its Representation Information.
Pref Label: Information Property
Narrower term:Transformational_Information_Property
Related term:Information_Property_Description
Information_Property_Description
In scheme: OAIS
Definition: The description of the Information Property. It is a description of a part of the information content of a Content Information object that is highlighted for a particular purpose.
Pref Label: Information Property Description
Related term:Information_Property
Information_system
In scheme: INTERPARES
Definition: n., A computer-based system with the defining characteristic that it provides information to users in one or more organizations. Information systems are thus distinguished from, for example, real-time control systems,
Pref Label: Information system
Ingest_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity that contains the services and functions that accept Submission Information Packages from Producers, prepares Archival Information Packages for storage, and ensures that Archival Information Packages and their supporting Descriptive Information become established within the OAIS.
Pref Label: Ingest Functional Entity
Narrower term:Acquire
Related term:Accession
Related term:Acquisition_INTERPARES
Initialization
In scheme: INTERPARES
Definition: n., A group of commands that initialize a device, such as a printer. [Computer and Information Sciences]
Pref Label: Initialization
Inscription
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the name, title and address of the addressee of the document and/or the action. [Archives]
Pref Label: Inscription
Instantiation
In scheme: INTERPARES
Definition: n., To represent by an instance. [Government]
Pref Label: Instantiation
Instructive_record
In scheme: INTERPARES
Definition: n., A prospective record that contains instructions about executing an action or process. With dispositive, enabling, narrative, probative and supporting, one of six functional categories of records. [Archives]
Pref Label: Instructive record
Intact_record
In scheme: INTERPARES
Definition: n., A record that has had no relevant part removed or destroyed. [Archives]
Pref Label: Intact record
Integrated_business_and_documentary_procedures
In scheme: INTERPARES
Definition: n., Procedures for carrying out the creator’s business that have been linked to a scheme or plan for organization of the creator’s records. [Models (MCP)]
Pref Label: Integrated business and documentary procedures
Related term:Business_case
Related term:Business_Model
Integrated_definition_function_modeling_method
In scheme: INTERPARES
Definition: n., (IDEF0) A method designed to model the decisions, actions, and activities of an organization or system. [Computer and Information Sciences]
Pref Label: Integrated definition function modeling method
Integrity
In scheme: INTERPARES
Definition: n., The quality of being complete and unaltered in all essential respects. With identity, a component of authenticity. [General Dictionaries]
Pref Label: Integrity
Intellectual_content
In scheme: INTERPARES
Definition: n., See: intellectual form [Archives]
Pref Label: Intellectual content
Related term:Intellectual_form
Intellectual_Control
In scheme: ANZ
Definition: The control established over the informational content of records and archives resulting from ascertaining and documenting their provenance, and from the processes of arrangement and description. (KA, p.472) Source: Continuum ANZ
Pref Label: Intellectual Control
Intellectual_control_INTERPARES
In scheme: INTERPARES
Definition: n., The control established over archival material by documenting in finding aids its provenance, arrangement, composition, scope, informational content and internal and external relationships. [Archives]
Pref Label: Intellectual control INTERPARES
Intellectual_Entity
In scheme: ANZ
Definition: A coherent set of digital objects or a singular digital object that is described as a unit, for example, a book, a map, a photograph, or a serial. Source: NDHA ANZ
Pref Label: Intellectual Entity
Broader term:Information_Object
Intellectual_form
In scheme: INTERPARES
Definition: n., [diplomatics] The whole of the formal attributes of the record that represent and communicate the elements of the action in which the record is involved and of its immediate context, both documentary and administrative. [Archives]
Pref Label: Intellectual form
Related term:Intellectual_content
Intellectual_property_rights
In scheme: INTERPARES
Definition: n., (IPR) The rights of individuals or organizations to control the use or dissemination of ideas or information. They include copyright, trademarks and patents. [Government]
Pref Label: Intellectual property rights
Interactive_record
In scheme: INTERPARES
Definition: n., A record with variable content or form that is dependent on user input that is often based on earlier content. [Archives]
Pref Label: Interactive record
Interactive_system
In scheme: INTERPARES
Definition: n., A system in which each user entry causes a response from or an action by the system, by virtue of automated reasoning based on data from its apparatus. [General Dictionaries]
Pref Label: Interactive system
Interactivity
In scheme: INTERPARES
Definition: v., An expression of the extent that in a given series of communication exchanges, any third (or later) transmission (or message) is related to the degree to which previous exchanges referred to even earlier transmissions. [Computer and Information Sciences]
Pref Label: Interactivity
Internal_document
In scheme: INTERPARES
Definition: n., A document that is transmitted across space or through time only within the creating organization, rather than to an external party. [Archives]
Pref Label: Internal document
Internal_record
In scheme: INTERPARES
Definition: n., A record, such as a memorandum or report, which is transmitted across space or through time only within the creating organization, rather than to an external party. [Archives]
Pref Label: Internal record
Interoperability
In scheme: APARSEN
Definition: The ability of independent systems to exchange meaningful information and initiate actions from each other, in order to operate together to mutual benefit. In particular, it envisages the ability for loosely-coupled independent systems to be able to collaborate and communicate (Norman Paskin).
Pref Label: Interoperability
Narrower term:Cross-platform
Narrower term:Interoperability_INTERPARES
Related term:Compatibility
Related term:Interoperability_among_PI_systems
Related term:Interoperability_Level
Related term:Interoperability_Objects
Related term:Platform-independent
Related term:Platform-neutral
Interoperability_among_PI_systems
In scheme: APARSEN
Definition: Here the concept of ‘interoperability’ is quite simple and is not used to indicate the ability of PI systems to interoperate between them in a direct way (DOI will not speak with NBN, it’s not required) but it is conceived in terms of a common way of access to data belonging to heterogeneous PI domains which are identified through different identification schemes. Our goal is to make accessible data from all the PI domains in the same format so that users can use them without worrying about different internal organization and policy.
Pref Label: Interoperability among PI systems
Related term:Interoperability
Interoperability_INTERPARES
In scheme: INTERPARES
Definition: n., The ability of one application/system to communicate or work with another. [General Dictionaries]
Pref Label: Interoperability INTERPARES
Broader term:Interoperability
Related term:Compatibility
Interoperability_Level
In scheme: APARSEN
Definition: The level of abstraction on which the interoperability issue is conceived.
Pref Label: Interoperability Level
Related term:Interoperability
Interoperability_Objects
In scheme: APARSEN
Definition: These are the entities that actually need to be processed in interoperability scenarios. They can include for example the full content of digital resources or mere representations of such resources (i.e. metadata, identifiers).
Pref Label: Interoperability Objects
Related term:Interoperability
Intrinsic_element
In scheme: INTERPARES
Definition: n., [diplomatics] An element of the documentary form of a record that constitutes its internal composition and that conveys the action in which the record participates and its immediate context. [Archives]
Pref Label: Intrinsic element
Inventory
In scheme: INTERPARES
Definition: n., A descriptive instrument that represents the records of a fonds in their hierarchical structure and arrangement, and illustrates the administrative history of their creator, their custodial history and their administrative and documentary context. [Archives]
Pref Label: Inventory
Invocation
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the mention of God in documents issued by religious bodies. [Archives]
Pref Label: Invocation
IPR
In scheme: INTERPARES
Definition: n., Initialism for “intellectual property rights.” [Government]
Pref Label: IPR
ISO
In scheme: INTERPARES
Definition: n., Initialism for “International Organization for Standardization.” [Government]
Pref Label: ISO
Item
In scheme: ANZ
Definition: The smallest discrete unit of record material which accumulates to form a series (i.e. a file or part file in a series of files; a volume in a series of volumes, etc.). Sometimes the term is also used as equivalent to Document (2). Also referred to as record item. (KA, p.473) Source: Continuum ANZ
Pref Label: Item
Narrower term:Item_INTERPARES
Item_INTERPARES
In scheme: INTERPARES
Definition: n., The smallest indivisible archival unit, which represents the smallest intellectual entity within a fonds no longer usefully subdivisible for descriptive purposes. [Archives]
Pref Label: Item INTERPARES
Broader term:Item
J
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Juridical_person
In scheme: INTERPARES
Definition: n., An entity having the capacity or the potential to act legally and constituted either by a succession or collection of physical persons or a collection of properties. [Archives]
Pref Label: Juridical person
Broader term:Person
Juridical_system
In scheme: INTERPARES
Definition: n., A social group that is organized on the basis of a system of rules and that includes three components: the social group, the organizational principle of the social group, and the system of binding rules recognized by the social group. [Models (MCP)]
Pref Label: Juridical system
Juridical-administrative_context
In scheme: INTERPARES
Definition: n., The legal and organizational system in which the creating body belongs. [Archives]
Pref Label: Juridical-administrative context
K
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Keyword
In scheme: ANZ
Definition: Keywords are used to retrieve documents in an information system, for instance, a catalog or a search engine. ANZ
Pref Label: Keyword
Broader term:Descriptive_Information
Knowledge_Base
In scheme: OAIS
Definition: A set of information, incorporated by a person or system, that allows that person or system to understand received information.
Pref Label: Knowledge Base
Related term:Designated_Community
Related term:Designated_Community
Related term:Independently_Understandable
Knowledge_Management
In scheme: OAIS
Definition: Knowledge Management: The creation of value from an organisation’s intellectual and knowledge based assets. Source: Continuum ANZ
Pref Label: Knowledge Management
L
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LAN
In scheme: INTERPARES
Definition: n., Initialism for “local area network.” [Computer and Information Sciences]
Pref Label: LAN
Related term:Local_area_network
Language
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form that comprises the expression and organization of ideas and discourse including composition, style, rhythm, and vocabulary. [Archives]
Pref Label: Language
LDAP_ANZ
In scheme: ANZ
Definition: In computer networking, the Lightweight Directory Access Protocol is a standardised networking protocol designed for querying and modifying directory services. LDAP defines a relatively simple protocol for updating and searching directories running over TCP/IP. No specific type of directory is an ‘LDAP directory’. LDAP directory entries feature a hierarchical structure that reflects political, geographic and/or organisational boundaries, usually with DNS names at the top level. Source: NZFEAF-RM ANZ
Pref Label: LDAP ANZ
Legitimate_successor
In scheme: INTERPARES
Definition: n., Either the person or organization acquiring the function(s) from which the records in question result and the records themselves, or a designated records preserver. [Archives]
Pref Label: Legitimate successor
Lifecycle
In scheme: ANZ
Definition: An approach to viewing records management through a lifecycle model. It divides the records into five major phases of existence: creation, distribution, use, maintenance and disposal. As part of the disposal it may enter into the archives or be destroyed. (JISC:PRO, Appendix 3: Glossary, p.16) Current records management theory and methodology in Australasia favours the concept of the records continuum over that of the lifecycle model. Source: Continuum ANZ
Pref Label: Lifecycle
Related term:Records_lifecycle
Life-cycle_Management
In scheme: TBD
Definition: Records management practices have established life-cycle management for many years, for both paper and electronic records. The major implications for life-cycle management of digital resources, whatever their form or function, is the need actively to manage the resource at each stage of its life-cycle and to recognise the inter-dependencies between each stage and commence preservation activities as early as practicable.This represents a major difference with most traditional preservation, where management is largely passive until detailed conservation work is required, typically, many years after creation and rarely, if ever, involving the creator. There is an active and inter-linked life-cycle to digital resources which has prompted many to promote the term “continuum” to distinguish it from the more traditional and linear flow of the life-cycle for traditional analogue materials.We have used the term life-cycle to apply to this pro-active concept of preservation anagement for digital materials.The rationale for this approach is summed up in the following quotations:”…the prospects for and the costs involved in preserving digital resources over the longer term rest heavily upon decisions taken about those resources at different stages of their life cycle. Decisions taken in the design and creation of a digital resource, and those taken when a digital resource is accessioned into a collection, are particularly influential.”(Beagrie and Greenstein 1998)”At each phase of the cycle, electronic records need to be actively managed, according to established procedures, to ensure that they retain qualities of integrity, authenticity and reliability.”(PRO 1999)
Pref Label: Life-cycle Management
List_of_annotations
In scheme: INTERPARES
Definition: n., Recorded information about additions made to a record after it has been created. [Archives]
Pref Label: List of annotations
List_of_format_changes
In scheme: INTERPARES
Definition: n., Recorded information about modifications to a record’s documentary form or digital format after it has been created. [Archives]
Pref Label: List of format changes
Literary_warrant
In scheme: INTERPARES
Definition: n., The mandate from law, professional best practices, professional literature, and other social sources requiring the creation and continued maintenance of archival description and other metadata supporting the accuracy, reliability, authenticity and preservation of records. [Archives]
Pref Label: Literary warrant
Local_area_network
In scheme: INTERPARES
Definition: n., (LAN) A data communications network that is geographically limited (typically to a one kilometre radius) allowing easy interconnection of terminals, microprocessors and computers within adjacent buildings. [Computer and Information Sciences]
Pref Label: Local area network
Related term:LAN
Local_Community
In scheme: OAIS
Definition: The community which would be served by the Archive outside of the context of Federated Archives.
Pref Label: Local Community
Logical_format
In scheme: INTERPARES
Definition: n., The organized arrangement of data on a digital medium that ensures file and data control structures are recognizable and recoverable by the host computer operating system. Two common logical formats for files and directories are ISO 9660/13490 for CDs, and Universal Disk Format (UDF) for DVDs. [Computer and Information Sciences]
Pref Label: Logical format
Broader term:Representation_Information
Logical_namespace
In scheme: INTERPARES
Definition: n., A set of names in which all names are unique. [Computer and Information Sciences]
Pref Label: Logical namespace
Logical_structure
In scheme: INTERPARES
Definition: n., The syntactic organization of data elements in an SGML-compliant document. [Computer and Information Sciences]
Pref Label: Logical structure
Broader term:Structure_Information
Long_Term
In scheme: OAIS
Definition: A period of time long enough for there to be concern about the impacts of changing technologies, including support for new media and data formats, and of a changing Designated Community, on the information being held in an OAIS. This period extends into the indefinite future.
Pref Label: Long Term
Related term:Long_Term_Preservation
Long_Term_Preservation
In scheme: OAIS
Definition: The act of maintaining information, Independently Understandable by a Designated Community, and with evidence supporting its Authenticity, over the Long Term.
Pref Label: Long Term Preservation
Narrower term:Digital_Continuity
Narrower term:Digital_Preservation_ANZ
Narrower term:Digital_Preservation_DPC
Narrower term:Long-term_preservation_DPC
Narrower term:Preservation
Narrower term:Digital_preservation
Narrower term:Permanent_preservation
Narrower term:Persistent
Narrower term:Persistent_object_preservation
Narrower term:Preservation_INTERPARES
Related term:Long_Term
Related term:Short-term_preservation
Longevity
In scheme: INTERPARES
Definition: n., Long life; long duration of existence. [General Dictionaries]
Pref Label: Longevity
Long-term_preservation_DPC
In scheme: OAIS
Definition: Continued access to digital materials, or at least to the information contained in them, indefinitely.
Pref Label: Long-term preservation DPC
Broader term:Long_Term_Preservation
Lossless_compression
In scheme: INTERPARES
Definition: n., A term describing a data compression algorithm which retains all the information in the data, allowing it to be recovered perfectly by decompression.Opp.: lossy compression. [Computer and Information Sciences]
Pref Label: Lossless compression
Lossy_compression
In scheme: INTERPARES
Definition: n., A term describing a data compression algorithm which actually reduces the amount of information in the data, rather than just the number of bits used to represent that information. Opp.: lossless compression. [Computer and Information Sciences]
Pref Label: Lossy compression
M
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Machine_code
In scheme: INTERPARES
Definition: n., See: machine language [Computer and Information Sciences]
Pref Label: Machine code
Related term:Machine_language
Machine_hierarchy
In scheme: INTERPARES
Definition: n., A data hierarchy that reflects the facilities of the computer, both hardware and software. [Computer and Information Sciences]
Pref Label: Machine hierarchy
Machine_language
In scheme: INTERPARES
Definition: n., A set of instructions for a specific central processing unit, designed to be usable by a computer without being translated.Syn.: machine code. [Computer and Information Sciences]
Pref Label: Machine language
Related term:Machine_code
Machine-readable_format
In scheme: INTERPARES
Definition: n., Data in a form that can be recognized, accepted, and interpreted by a machine, such as a computer or other data processing device, whether created in such a form or converted from a format that a machine cannot read. [Computer and Information Sciences]
Pref Label: Machine-readable format
Made_document
In scheme: INTERPARES
Definition: n., A document composed or compiled by the creator. [Models (MCP)]
Pref Label: Made document
Made_record
In scheme: INTERPARES
Definition: n., A made document declared a record and set aside for action or reference, usually in a recordkeeping system. [Archives]
Pref Label: Made record
Broader term:Record
Maintain
In scheme: ANZ
Definition: [To retain] records in identifiable recordkeeping systems over time in accordance with appraisal decisions. Records that are required to be maintained should be accessible, their integrity should be protected and, where necessary, they should meet the conditions or requirements identified in order to meet business needs, organisational accountability and community expectations. This may include migrating records across successive systems and other preservation strategies.” (DIRKS, Glossary, p.9) Source: Continuum ANZ
Pref Label: Maintain
Maintenance_strategy
In scheme: INTERPARES
Definition: n., A coherent set of objectives and methods for protecting and maintaining accessibility of authentic copies of digital records through their early stages in the chain of preservation. [Archives]
Pref Label: Maintenance strategy
Man
In scheme: INTERPARES
Definition: n., Initialism for “metropolitan area network.” [Computer and Information Sciences]
Pref Label: Man
Management
In scheme: OAIS
Definition: The role played by those who set overall OAIS policy as one component in a broader policy domain, for example as part of a larger organization.
Pref Label: Management
Manifest
In scheme: INTERPARES
Definition: v., To render a stored digital object in a form suitable for presentation either to a person (i.e., in human-readable form) or to a computer system (i.e., in machine language). [Archives]
Pref Label: Manifest
Manifested_digital_component
In scheme: INTERPARES
Definition: n., A digital component that is visualized or rendered from a stored digital component in a form suitable for presentation within a document either to a person (i.e., in human-readable form) or to a computer system (i.e., in machine language). [Models (MCP)]
Pref Label: Manifested digital component
Manifested_digital_document
In scheme: INTERPARES
Definition: n., A digital document that is visualized or rendered from a stored digital document and/or stored digital component(s) in a form suitable for presentation either to a person (i.e., in human readable form) or to a computer system (i.e., in machine language). [Models (MCP)]
Pref Label: Manifested digital document
Manifested_digital_record
In scheme: INTERPARES
Definition: n., A manifested digital document that is treated as a record. Syn.: presented digital record. [Models (MCP)]
Pref Label: Manifested digital record
Broader term:Record
Marginalia
In scheme: INTERPARES
Definition: n., Notes made in the margin of a document. Syn.: marginal notes. [Archives]
Pref Label: Marginalia
Mark-up
In scheme: INTERPARES
Definition: v., To add codes (markup tags) to a digital document to give semantic structure to the content. Syn.: tag. [Computer and Information Sciences]
Pref Label: Mark-up
Markup_language
In scheme: INTERPARES
Definition: n., A computer-processable encoding language and associated rules that can be used to mark-up or tag SGML-compliant documents to indicate their logical structure, layout, display and styling. [Computer and Information Sciences]
Pref Label: Markup language
Markup_tag
In scheme: INTERPARES
Definition: n., The markup characters that indicate the start or end of a data element in an SGML-compliant document. A tag serves as an instruction to a processing or reading program, specifying how the data element is defined or displayed. [Computer and Information Sciences]
Pref Label: Markup tag
Medium
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form that comprises the material carrying the message of a document. [Archives] n., The physical material or substance upon which information can be or is recorded or stored. [Archives]
Pref Label: Medium
Medium-term_preservation
In scheme: TBD
Definition: Continued access to digital materials beyond changes in technology for a defined period of time but not indefinitely.
Pref Label: Medium-term preservation
Related term:Short-term_preservation
Member_Description
In scheme: OAIS
Definition: An Associated Description that describes a member of a collection.
Pref Label: Member Description
Message-switching_systems,_software_engineering_environments,_or_personal_computing_systems._[Computer_and_Information_Sciences]
In scheme: INTERPARES
Definition: 0
Pref Label: Message-switching systems, software engineering environments, or personal computing systems. [Computer and Information Sciences]
Metadata
In scheme: OAIS
Definition: Data about other data.
Pref Label: Metadata
Narrower term:Event_Metadata
Narrower term:Metadata_ANZ
Narrower term:Metadata_DPC
Narrower term:Annotation
Narrower term:Description
Narrower term:Documentation
Narrower term:Documentation_ANZ
Narrower term:Format
Narrower term:Format_ANZ
Narrower term:Package_Description
Narrower term:Packaging_Information
Narrower term:Representation_Information
Narrower term:Representation_Network
Narrower term:Structure_Information
Related term:Metadata_registry
Related term:Metadata_schema_registry
Related term:Metadata_set
Metadata_ANZ
In scheme: ANZ
Definition: Structured information that describes and/or allows users to find, manage, control, understand or preserve information over time. Source: ICA req OR Data describing context, content and structure of records and their management through time. (ISO 15489-2001) Source: Continuum ANZ
Pref Label: Metadata ANZ
Broader term:Metadata
Broader term:Metadata_INTERPARES
Metadata_DPC
In scheme: DPC
Definition: Information which describes significant aspects of a resource. Most discussion to date has tended to emphasise metadata for the purposes of resource discovery.The emphasis in this handbook is on what metadata are required successfully to manage and preserve digital materials over time and which will assist in ensuring essential contextual, historical, and technical information are preserved along with the digital object.
Pref Label: Metadata DPC
Broader term:Metadata
Broader term:Metadata_INTERPARES
Metadata_element
In scheme: INTERPARES
Definition: n., A discrete component of metadata. [General Dictionaries]
Pref Label: Metadata element
Metadata_element_set
In scheme: INTERPARES
Definition: n., A grouping of metadata elements along with their attributes, such as name, identifier, definition or relationship to other concepts, collated for a specific purpose, community or domain. [General Dictionaries]
Pref Label: Metadata element set
Related term:Metadata_set
Metadata_encoding_scheme
In scheme: INTERPARES
Definition: n., A controlled vocabulary for metadata element values and encoding structures. [Computer and Information Sciences]
Pref Label: Metadata encoding scheme
Metadata_instance
In scheme: INTERPARES
Definition: n., A particular collection of metadata elements associated with a set of values for those elements. [Archives]
Pref Label: Metadata instance
Metadata_INTERPARES
In scheme: INTERPARES
Definition: n., [data] Information that characterizes another information resource, especially for purposes of documenting, describing, preserving or managing that resource. [General Dictionaries] n., Any file or database that holds information about a document, record, aggregation of records or another database's structure, attributes, processing or changes. [Computer and Information Sciences]
Pref Label: Metadata INTERPARES
Narrower term:Event_Metadata
Narrower term:Metadata_ANZ
Narrower term:Metadata_DPC
Metadata_mapping
In scheme: INTERPARES
Definition: n., A formal identification of equivalent or nearly equivalent metadata elements or groups of metadata elements within different metadata schemas, carried out in order to facilitate semantic interoperability. [Archives]
Pref Label: Metadata mapping
Metadata_registry
In scheme: INTERPARES
Definition: n., An authoritative source of repository for names, semantics and syntaxes for one or more schemas. An application that uses metadata languages in a form processable by machines to make those languages available for use by both humans and machines. [Archives]
Pref Label: Metadata registry
Narrower term:Format_Registry
Narrower term:Metadata_schema_registry
Broader term:Registry_Repository-of-Representation_Information
Related term:Metadata
Metadata_schema
In scheme: INTERPARES
Definition: n., A framework that specifies and describes a standard set of metadata elements and their interrelationships that need to be recorded to ensure the identification of records and their authenticity. Schemas provide a formal syntax (or structure) and semantics (or definitions) for the metadata elements. [Archives]
Pref Label: Metadata schema
Metadata_schema_registry
In scheme: INTERPARES
Definition: n., An authoritative resource that can be used to catalogue, describe, document and analyze metadata schemas and versions thereof. [Archives]
Pref Label: Metadata schema registry
Broader term:Registry_Repository-of-Representation_Information
Broader term:Metadata_registry
Related term:Metadata
Metadata_set
In scheme: INTERPARES
Definition: n., See: metadata element set [Archives]
Pref Label: Metadata set
Related term:Metadata
Related term:Metadata_element_set
Methodology
In scheme: INTERPARES
Definition: n., The system of broad principles or rules from which specific methods or procedures may be derived to understand different situations (or solve different problems) within the scope of a particular discipline. [General Dictionaries]
Pref Label: Methodology
Metropolitan_area_network
In scheme: INTERPARES
Definition: n., (MAN) A data network intended to serve an area the size of a large city. [Computer and Information Sciences]
Pref Label: Metropolitan area network
METS
In scheme: ANZ
Definition: METS is a standard for encoding descriptive, administrative, and structural metadata about objects within a digital library, expressed using XML. Source: NDHA ANZ
Pref Label: METS
Alt Label: Metadata Encoding and Transmission Standard
Migration
In scheme: INTERPARES
Definition: n., The process of moving or transferring digital objects from one system to another. [Computer and Information Sciences]
Pref Label: Migration
Broader term:Digital_Migration
Related term:Migration_of_records
Migration_ANZ
In scheme: ANZ
Definition: Set of organised tasks designed to achieve the periodic transfer of digital materials from one hardware or software configuration to another, or from one generation of computer technology to a subsequent generation./OR/The act of moving records from one system to another, while maintaining the records’ authenticity, integrity, reliability, and usability (ISO 15489-2001, Part 1, 3.13) Source: Continuum ANZ
Pref Label: Migration ANZ
Broader term:Digital_Migration
Migration_DPC
In scheme: DPC
Definition: A means of overcoming technological obsolescence by transferring digital resources from one hardware/software generation to the next.The purpose of migration is to preserve the intellectual content of digital objects and to retain the ability for clients to retrieve, display, and otherwise use them in the face of constantly changing technology. Migration differs from the refreshing of storage media in that it is not always possible to make an exact digital copy or replicate original features and appearance and still maintain the compatibility of the resource with the new generation of technology.
Pref Label: Migration DPC
Broader term:Digital_Migration
Migration_of_records
In scheme: INTERPARES
Definition: n., The process of moving records from one system to another to ensure their continued accessibility as the system becomes obsolete, while leaving intact their physical and intellectual forms. [General Dictionaries]
Pref Label: Migration of records
Related term:Migration
Mode_of_transmission
In scheme: INTERPARES
Definition: n., The method of transmission of a record (e.g., by fax). [Archives]
Pref Label: Mode of transmission
Model
In scheme: INTERPARES
Definition: n., A schematic description of a system, theory, or phenomenon that accounts for its known or inferred properties and may be used for further study of its characteristics. [General Dictionaries]
Pref Label: Model
N
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Name_of_action_or_matter
In scheme: INTERPARES
Definition: n., The subject line(s) and/or the title at the top of the record. [Archives]
Pref Label: Name of action or matter
Name_of_place_of_origin_of_record
In scheme: INTERPARES
Definition: n., The name of the geographic place where the record was generated; included in the content of the record by the author or by the electronic system on the author's behalf. [Archives]
Pref Label: Name of place of origin of record
Namespace
In scheme: APARSEN
Definition: An abstract container providing context for the items it holds and allows disambiguation of items having the same name (residing in different namespaces). The namespace are registered by Internet Assigned Numbers Authority (IANA) and are defined by IETF-RFC where is identified also the naming authority. Examples is the URN namespace such as National Bibliography Number (RFC 3188-NBN) under the responsibilities of National Libraries.
Pref Label: Namespace
Narrower term:Namespace_INTERPARES
Namespace_INTERPARES
In scheme: INTERPARES
Definition: n., A collection of names, identified by a URL reference, used as element types and attribute names. [Archives]
Pref Label: Namespace INTERPARES
Broader term:Namespace
Broader term:Naming_authority
Naming_authority
In scheme: APARSEN
Definition: An independent authority that assigns names and guarantees their uniqueness and persistence. A naming resolution service corresponds to every naming authority and carries out the name resolution. In a Persistent Identifier distributed approach is foreseen that the responsibility of generation and resolution can be delegated to other institutions called sub-naming authorities who manage a portion of the name domain/space.
Pref Label: Naming authority
Narrower term:Namespace_INTERPARES
Narrower term:Centralized_Naming_Authority
Narrower term:Distributed_Naming_Authority
Narrative
In scheme: INTERPARES
Definition: n., (of a document) Constituting written evidence of an activity which is juridically irrelevant. [Archives]
Pref Label: Narrative
Narrative_record
In scheme: INTERPARES
Definition: n., A retrospective record constituting written evidence of activities that are juridically irrelevant. With dispositive, enabling, instructive, probative and supporting, one of six functional categories of records. [Archives]
Pref Label: Narrative record
Natural_hierarchy
In scheme: INTERPARES
Definition: n., A data hierarchy that arises from the alphabet or syntax of the language in which the information is expressed. [Computer and Information Sciences]
Pref Label: Natural hierarchy
Natural_person
In scheme: INTERPARES
Definition: n., See: physical person [Archives]
Pref Label: Natural person
Related term:Physical_person
Related term:Person
Network
In scheme: INTERPARES
Definition: n., A hardware and software data communication system. Networks are often also classified according to their geographical extent: local area network (LAN), metropolitan area network (MAN), wide area network (WAN) and also according to the protocols used. [Computer and Information Sciences]
Pref Label: Network
Non-current_record
In scheme: INTERPARES
Definition: n., See: inactive record [Archives]
Pref Label: Non-current record
Related term:Inactive_record
Non-proprietary
In scheme: INTERPARES
Definition: n., In reference to hardware technology, software applications and/or file formats, the state of not being protected by trademark, patent or copyright nor owned or controlled solely by one company or institution. Opp.: proprietary. [Computer and Information Sciences]
Pref Label: Non-proprietary
Related term:Proprietary
Non-repudiation
In scheme: INTERPARES
Definition: n., The capacity of a digital security service of ensuring that a transferred message has been sent and received by the parties claiming to have sent and received the message, and of providing proof of the integrity and origin of data, both in an unforgeable relationship, which can be verified by any third party at any time. [General Dictionaries]
Pref Label: Non-repudiation
Non-Reversible_Transformation
In scheme: OAIS
Definition: A Transformation which cannot be guaranteed to be a Reversible Transformation.
Pref Label: Non-Reversible Transformation
Broader term:Transformation
Related term:Digital_Migration
Related term:Transformational_Information_Property
Non-volatile_storage
In scheme: INTERPARES
Definition: n., Computer memory that does not require electrical power to maintain its stored content. Syn.: persistent storage; secondary storage. Opp.: volatile storage. [Computer and Information Sciences]
Pref Label: Non-volatile storage
Related term:Persistent_storage
Normalise
In scheme: ANZ
Definition: Convert data objects from a wide range of formats to a selected range of formats better suited to long term preservation. Source: NAA ANZ
Pref Label: Normalise
Normalization
In scheme: INTERPARES
Definition: n., The process of creating and/or storing digital documents or other digital objects in a limited number of, often standardized, data or file formats. [Computer and Information Sciences]
Pref Label: Normalization
Notation
In scheme: INTERPARES
Definition: n., An annotation or comment in a document, often handwritten marginalia or a gloss. [Archives]
Pref Label: Notation
Notification
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the expression of the purport of the document intended to communicate to all who have an interest in the act consigned to the document. [Archives]
Pref Label: Notification
O
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Object
In scheme: INTERPARES
Definition: n., A tangible entity. [General Dictionaries]
Pref Label: Object
Narrower term:Data_Object
Obsolescence
In scheme: INTERPARES
Definition: n., The process of becoming obsolete or the condition of becoming nearly obsolete. [General Dictionaries]
Pref Label: Obsolescence
Obsolete_record
In scheme: INTERPARES
Definition: n., A record no longer in use or no longer useable or useful to the creator for action or reference. [Archives]
Pref Label: Obsolete record
Obsolete_technology
In scheme: INTERPARES
Definition: n., An out-of-date technological invention no longer in use. [General Dictionaries]
Pref Label: obsolete technology
Office_of_primary_responsibility
In scheme: INTERPARES
Definition: n., The office given the formal competence for maintaining the authoritative version or copy of records belonging to a given class within a classification scheme. [Archives]
Pref Label: Office of primary responsibility
Official_record
In scheme: INTERPARES
Definition: n., A complete, final, and authorized version or instantiation of a record. [Archives]
Pref Label: Official record
Broader term:Record
Opaque_PI
In scheme: APARSEN
Definition: Identifiers that contain a meaningless character sequence.
Pref Label: Opaque PI
Broader term:Identifier
Related term:Semantic_PI
Open_Access_Record
In scheme: ANZ
Definition: A public record or a local authority archive that has been classified as open access and to which public access has not been prohibited. For public records to be open access records they must also have been in existence for at least 25 years or have been transferred to the control of the Chief Archivist. (PRA, s4) Source: Continuum ANZ
Pref Label: Open Access Record
Broader term:Record
Open_architecture
In scheme: INTERPARES
Definition: n., [computing] An architecture whose specifications are public. This includes officially approved standards as well as privately designed architectures whose specifications are made public by the designers. [Computer and Information Sciences]
Pref Label: Open architecture
Open_Archival_Information_System
In scheme: OAIS
Definition: An Archive, consisting of an organization, which may be part of a larger organization, of people and systems, that has accepted the responsibility to preserve information and make it available for a Designated Community. It meets a set of responsibilities, as defined in section 4, that allows an OAIS Archive to be distinguished from other uses of the term ‘Archive’. The term ‘Open’ in OAIS is used to imply that this Recommendation and future related Recommendations and standards are developed in open forums, and it does not imply that access to the Archive is unrestricted.
Pref Label: Open Archival Information System
Narrower term:Digital_Archive
Narrower term:Repository
Narrower term:Permanent_preservation_system
Narrower term:Persistent_archive
Related term:Digital_Archiving
Open_Systems
In scheme: ANZ
Definition: Systems (usually operating systems) that are not tied to a particular computer system or hardware manufacturer. An example is the UNIX operating system, with versions available for a wide variety of hardware platforms. (DIRKS, Glossary, p.10) Source: Continuum ANZ
Pref Label: Open Systems
Open-source
In scheme: INTERPARES
Definition: A., A method and philosophy for software licensing and distribution designed to encourage use and improvement of software written by volunteers by ensuring that anyone can copy the source code and modify it freely. Opp.: proprietary. [Computer and Information Sciences] n., A computer program in which the source code is available to the general public for use and/or modification from its original design free of charge (open). Opp: proprietary. [Computer and Information Sciences]
Pref Label: Open-source
Open-standard_products_and_formats
In scheme: INTERPARES
Definition: n., Freely available structures, procedures, or tools for the uniform creation and description of data. Usually defined and perhaps maintained by a central body, but, unlike proprietary standards, users are not reliant on a private organization to license use and provide support. [Archives]
Pref Label: Open-standard products and formats
OpenURL
In scheme: ANZ
Definition: An “actionable” URL that transports resource metadata. Source: derived from NDHA ANZ
Pref Label: OpenURL
Operational_record
In scheme: INTERPARES
Definition: n., A record that relates to the substantive activities an organization undertakes to accomplish its mission or mandate. Syn Syn.: program record. [Archives]
Pref Label: Operational record
Broader term:Record
Optical_disk
In scheme: INTERPARES
Definition: n., A high-density, direct access, digital storage medium consisting of a specially coated disk on which data are encoded in a pattern of tiny pits burned into the surface with a laser, to be read by a device that reflects a laser beam off the pitted surface, then decoded by a microprocessor into digital signals. [Computer and Information Sciences]
Pref Label: Optical disk
Broader term:Digital_medium
Order_Agreement
In scheme: OAIS
Definition: An agreement between the Archive and the Consumer in which the physical details of the delivery, such as media type and format of Data, are specified.
Pref Label: Order Agreement
Ordering_Aid
In scheme: OAIS
Definition: An application that assists the Consumer in discovering the cost of, and in ordering, AIPs of interest.
Pref Label: Ordering Aid
Organization
In scheme: INTERPARES
Definition: n., A social system that has an unequivocal collective identity, and exact roster of members, a program of activity, and procedures for replacing members. [Government]
Pref Label: Organization
Original_file
In scheme: INTERPARES
Definition: n., In the paper environment, a file that contains originals of documents received and drafts and/or copies of documents sent (i.e., the first complete and effective file). [Archives]
Pref Label: Original file
Broader term:File
Original_Order
In scheme: ANZ
Definition: The order in which records and archives were kept when in active use, i.e. the order of accumulation as they were created, maintained and used. The principle of original order requires that the original order be preserved or reconstructed [where possible]. (KA, p.475) Source: Continuum ANZ
Pref Label: Original Order
Original_record
In scheme: INTERPARES
Definition: n., The first copy or archetype of a record; that from which another instrument is transcribed, copied, or initiated. [Government]
Pref Label: Original record
Broader term:Record
Originator
In scheme: INTERPARES
Definition: n., The person assigned the electronic address where the record has been generated (i.e., from which the record is sent or where the record is compiled and kept). [Archives]
Pref Label: Originator
Related term:Producer
Related term:Person
Originator's_name
In scheme: INTERPARES
Definition: n., The name of the person from whose electronic address the record has been sent. [Archives]
Pref Label: Originator's name
Related term:Producer
Other_Representation_Information
In scheme: OAIS
Definition: Representation Information which cannot easily be classified as Semantic or Structural. For example software, algorithms, encryption, written instructions and many other things may be needed to understand the Content Data Object, all of which therefore would be, by definition, Representation Information, yet would not obviously be either Structure or Semantics. Information defining how the Structure and the Semantic Information relate to each other, or software needed to process a database file would also be regarded as Other Representation Information.
Pref Label: Other Representation Information
Narrower term:Representation_Rendering_Software
Narrower term:Technological_context
Narrower term:Access_Aid
Narrower term:Access_Software
Narrower term:Emulation
Narrower term:Emulation_INTERPARES
Related term:Application
Related term:Finding_Aid
Related term:Finding_Aid_ANZ
Outgoing_document
In scheme: INTERPARES
Definition: n., A document that is sent to an external juridical and/or physical person in the course of the activities of the records creator, a draft or record copy of which is also set aside by the creator, usually in a recordkeeping system. [Archives]
Pref Label: Outgoing document
Related term:Outgoing_record
Outgoing_record
In scheme: INTERPARES
Definition: n., See: outgoing document [Archives]
Pref Label: Outgoing record
Related term:Outgoing_document
Overall_presentation
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form concerning a record’s overall information configuration; i.e., the manner in which the content is presented to the senses using text, image or sound, either alone or in combination. [Archives]
Pref Label: Overall presentation
Overview_Description
In scheme: OAIS
Definition: A specialization of the Collection Description that describes the collection as a whole.
Pref Label: Overview Description
Broader term:Collection_Description
P
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Package_Description
In scheme: OAIS
Definition: The information intended for use by Access Aids.
Pref Label: Package Description
Broader term:Metadata
Packaging_Information
In scheme: OAIS
Definition: The information that is used to bind and identify the components of an Information Package. For example, it may be the ISO 9660 volume and directory information used on a CD-ROM to provide the content of several files containing Content Information and Preservation Description Information.
Pref Label: Packaging Information
Broader term:Representation_Information
Broader term:Metadata
Packet
In scheme: INTERPARES
Definition: n., A piece of a message transmitted over a packet-switching network. One of the key features of a packet is that it contains the destination address in addition to the data. [Computer and Information Sciences]
Pref Label: Packet
Packet_switching
In scheme: INTERPARES
Definition: n., Refers to protocols in which messages are divided into packets before they are sent. Each packet is then transmitted individually and can even follow different routes to its destination. Once all the packets forming a message arrive at the destination, they are recompiled into the original message. [Computer and Information Sciences]
Pref Label: Packet switching
Parity_bit
In scheme: INTERPARES
Definition: n., A bit included in a unit of digital data to detect errors in transmission. [Computer and Information Sciences]
Pref Label: Parity bit
Broader term:Bit
Perfect
In scheme: INTERPARES
Definition: A., [law; diplomatics] Complete, finished, without defect and enforceable. [Archives]
Pref Label: Perfect
Perfect_record
In scheme: INTERPARES
Definition: n., A record that is able to produce the consequences wanted by its author; perfection is conferred on a record by its form. [Archives]
Pref Label: Perfect record
Permanent_preservation
In scheme: INTERPARES
Definition: n., See: records preservation [Archives]
Pref Label: Permanent preservation
Broader term:Long_Term_Preservation
Related term:Records_preservation
Permanent_preservation_system
In scheme: INTERPARES
Definition: n., See: records preservation system [Archives]
Pref Label: Permanent preservation system
Broader term:Open_Archival_Information_System
Related term:Records_preservation_system
Permissions
In scheme: ANZ
Definition: Library context: Access conditions specified by the creator or donor of the object. Recordkeeping context: The security clearance or other accreditation of an agent or business function or activity that determines its access and use rights to records. IT context: Permissions are a mechanism for administering access to a specific object and is specified for the specific object. Depending on the system or application, permissions can be defined for a specific user, specific groups of users, or all users; or for a role, or groups of roles; or based on one or more user attributes. In this context, access refers to a type of access e.g. read. Originally, permissions were a mechanism for controlling access to files, but has broadened include other digital objects. Permissions is sometimes used interchangeably with the term Access Rights, and can lead to confusion. OASIS uses the term rule in place of: permission, privilege, authorisation, entitlement and right. ANZ
Pref Label: Permissions
Broader term:Access_Rights_Information
Persistent
In scheme: APARSEN
Definition: A component is persistent if it is managed and maintained for a defined timespan. Maintaining the component includes ensuring that its published content (such as its association data) is valid at all times. Normally when an identifier is called persistent, persistence of association is meant.
Pref Label: Persistent
Broader term:Long_term_preservation
Related term:Persistent_identifier
Persistent_archive
In scheme: INTERPARES
Definition: n., A strategy that seeks to make the architecture of archival information systems used to preserve digital records independent of the technology used to implement them. [Archives]
Pref Label: Persistent archive
Broader term:Open_Archival_Information_System
Persistent_format
In scheme: INTERPARES
Definition: n., A data type, which may be simple or complex, that is independent of specific hardware or software, such that an object in this data type can be transferred from a source platform to an arbitrary target platform with no significant alteration of essential attributes or behaviours. [Computer and Information Sciences]
Pref Label: Persistent format
Persistent_Identifier
In scheme: APARSEN
Definition: A maintainable identifier that allows one to refer to and have reliable access to a resource or object over long periods. A PI has to always be resolvable through a resolution system.
Pref Label: Persistent Identifier
Alt Label: PI
Narrower term:Persistent_Identifier_ANZ
Broader term:Identifier
Broader term:Identifier_ANZ
Broader term:Identifier_INTERPARES
Related term:Persistent
Persistent_Identifier_ANZ
In scheme: ANZ
Definition: A persistent identifier is a language-independent label, sign or token that identifies an object from another object that cannot be changed over time. ANZ
Pref Label: Persistent Identifier ANZ
Broader term:Identifier
Broader term:Persistent_Identifier
Persistent_Identifier_Manager
In scheme: APARSEN
Definition: Within a PI domain, depending on the internal architecture, some centres are devoted to generating PIs for content providers who will ask this service. Examples of the service providers are the Registration Agencies in different PI domains like Handle or NBN.
Pref Label: Persistent Identifier manager
Alt Label: PI service provider
Related term:Identifier
Persistent_Identifier_System
In scheme: APARSEN
Definition: A system for generating and managing in long term some PIs assigned to some objects or an entity or other. The system is composed by some actors, namely, the content providers, the PI service providers and the user community. It uses a reliable technology implemented by some service providers in order to satisfy the requirements of a target user community. All the definitions and rules must be declared in a clear and public policy. Trust is a fundamental element of this infrastructure. Examples of the PI domain are the DOI community or the ARK community.
Pref Label: Persistent Identifier system
Alt Label: PI domain
Related term:Identifier
Persistent_object
In scheme: INTERPARES
Definition: n., A digital object normalized to a persistent format and encapsulated so that it is self-describing and readable by newer platforms. [Computer and Information Sciences]
Pref Label: Persistent object
Persistent_object_preservation
In scheme: INTERPARES
Definition: n., (POP) A permanent preservation technique to ensure digital records remain accessible by making them
Pref Label: Persistent object preservation
Broader term:Long_Term_Preservation
Related term:POP
Persistent_storage
In scheme: INTERPARES
Definition: n., See: non-volatile storage [Computer and Information Sciences]
Pref Label: Persistent storage
Related term:Archival_Storage_Functional_Entity
Related term:Non-volatile_storage
Person
In scheme: INTERPARES
Definition: n., An individual or legally defined entity who is the subject of rights and duties, and who is recognized by the juridical system as capable of or having the potential for acting legally. [General Dictionaries]
Pref Label: Person
Narrower term:Author
Narrower term:Juridical_person
Narrower term:Physical_person
Narrower term:Recipient
Related term:Actors
Related term:Addressee
Related term:Competent_person
Related term:Custodian
Related term:Handling_person
Related term:Natural_person
Related term:Originator
Related term:Producer
Related term:Records_creator
Related term:Records_manager
Related term:Trusted_third_party
Related term:Writer
Pertinent
In scheme: INTERPARES
Definition: A., [diplomatics] The quality of a record whose content is relevant to the purpose for which it is created and/or used. With correct, precise and truthful, a component of accuracy. [Archives]
Pref Label: Pertinent
Physical_Control
In scheme: ANZ
Definition: The control established over the physical aspects (such as format, quantity and location) of the archives and records in custody. (KA, p.476) Source: Continuum ANZ
Pref Label: Physical Control
Physical_form
In scheme: INTERPARES
Definition: n., [diplomatics] The whole of the formal attributes of the record that determine its external make-up. [Archives]
Pref Label: Physical form
Physical_Object
In scheme: OAIS
Definition: An object (such as a moon rock, bio-specimen, microscope slide) with physically observable properties that represent information that is considered suitable for being adequately documented for preservation, distribution, and independent usage.
Pref Label: Physical Object
Broader term:Data_Object
Physical_person
In scheme: INTERPARES
Definition: n., A human being, as distinguished from a juridical person, who has natural rights and duties and who has the ability to act in his or her own right in relations with other people.Syn.: natural person. [General Dictionaries]
Pref Label: Physical person
Broader term:Person
Related term:Natural_person
Physical_structure
In scheme: INTERPARES
Definition: n., Constituting the data storage elements in an SGML-compliant document and their content. [Computer and Information Sciences]
Pref Label: Physical structure
PI-ac
In scheme: APARSEN
Definition: A system for generating and managing in long term some PIs assigned to some actors physical or abstract. The system is composed by some actors, namely, the content providers, the PI service providers, the user community. It uses a reliable technology implemented by some service providers in order to satisfy the requirements of a target user community. All the definitions and rules must be declared in a clear and public policy. Trust is a fundamental element of this infrastructure. Examples of the service providers are the Registration Agencies in different PI domains like ORCID or ISNI.
Pref Label: PI-ac
Alt Label: PI system for actors
PI-do
In scheme: APARSEN
Definition: A system for generating and managing in long term some PIs assigned to some digital objects. The system is composed by some actors, namely, the content providers, the PI service providers, the user community. It uses a reliable technology implemented by some service providers in order to satisfy the requirements of a target user community. All the definitions and rules must be declared in a clear and public policy. Trust is a fundamental element of this infrastructure. Examples of the service providers are the Registration Agencies in different PI domains like DOI or NBN.
Pref Label: PI-do
Alt Label: PI system for digital objects
PI-po
In scheme: APARSEN
Definition: A system for generating and managing in long term some PIs assigned to some physical objects. The system is composed by some actors, namely, the content providers, the PI service providers, the user community. It uses a reliable technology implemented by some service providers in order to satisfy the requirements of a target user community. All the definitions and rules must be declared in a clear and public policy. Trust is a fundamental element of this infrastructure. Examples of the service providers are the Registration Agencies in different PI domains like ISBN or the CIDOC system for objects in museums.
Pref Label: PI-po
Alt Label: PI system for physical objects
Pkc
In scheme: INTERPARES
Definition: n., Initialism for “public key cryptosystem.” [Computer and Information Sciences]
Pref Label: Pkc
Pke
In scheme: INTERPARES
Definition: n., Initialism for “public key encryption.” [Computer and Information Sciences]
Pref Label: Pke
Pki
In scheme: INTERPARES
Definition: n., Initialism for “public key infrastructure.” [Computer and Information Sciences]
Pref Label: Pki
Plaintext
In scheme: INTERPARES
Definition: n., Text or other data that contains no formatting and/or is not encrypted. [Computer and Information Sciences]
Pref Label: plaintext
Planned_disposition
In scheme: INTERPARES
Definition: n., See: disposition rule [Archives]
Pref Label: Planned disposition
Platform
In scheme: INTERPARES
Definition: n., The specific hardware architecture of a computer and/or its operating system; usually for a model or entire family of computers. [Computer and Information Sciences]
Pref Label: Platform
Platform-independent
In scheme: INTERPARES
Definition: n., See: cross-platform [Computer and Information Sciences]
Pref Label: Platform-independent
Related term:Interoperability
Platform-neutral
In scheme: INTERPARES
Definition: n., See: cross-platform [Computer and Information Sciences]
Pref Label: Platform-neutral
Related term:Interoperability
Policy
In scheme: INTERPARES
Definition: n., A formal statement of direction or guidance as to how an organization will carry out its mandate, functions or activities, motivated by determined interests or programs. [Archives]
Pref Label: Policy
POP
In scheme: INTERPARES
Definition: n., Initialism for “persistent object preservation.” [Computer and Information Sciences]
Pref Label: POP
Related term:Persistent_Object_Preservation
Potential_record
In scheme: INTERPARES
Definition: n., A document that is a record in becoming. If the creator treats it is as a record, associates it with entities that are undeniably records, and does so in the course of an activity and for its purpose, such an object only needs a stable content and a fixed form to materialize itself as a complete record. [Archives]
Pref Label: Potential record
Broader term:Record
Preamble
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the part of the text of a document that expresses the ideal motivation of the action. [Archives]
Pref Label: Preamble
Precise
In scheme: INTERPARES
Definition: A., [diplomatics] The quality of a record that strictly conforms in every detail of content and form to an established standard, guideline or convention. With correct, pertinent and truthful, a component of accuracy. [Archives]
Pref Label: Precise
Presented_digital_record
In scheme: INTERPARES
Definition: n., See: manifested digital record [Models (MCP)]
Pref Label: Presented digital record
Broader term:Record
Preservation
In scheme: ANZ
Definition: The processes and operations in ensuring the technical and intellectual survival of objects through time. Source: derived from Continuum ANZ
Pref Label: Preservation
Broader term:Long_Term_Preservation
Related term:Preservation
Related term:Preservation
Preservation_Description_Information
In scheme: OAIS
Definition: The information which is necessary for adequate preservation of the Content Information and which can be categorized as Provenance, Reference, Fixity, Context, and Access Rights Information.
Pref Label: Preservation Description Information
Narrower term:Access_Rights_Information
Narrower term:Context_ANZ
Narrower term:Context_Information
Narrower term:Provenance_Information
Narrower term:Reference_Information
Preservation_emulation
In scheme: INTERPARES
Definition: n., See: emulation [Computer and Information Sciences]
Pref Label: Preservation emulation
Preservation_INTERPARES
In scheme: INTERPARES
Definition: n., The whole of the principles, policies, rules and strategies aimed at prolonging the existence of an object by maintaining it in a condition suitable for use, either in its original format or in a more persistent format, while leaving intact the object’s intellectual form. [Archives]
Pref Label: Preservation INTERPARES
Broader term:Long_Term_Preservation
Preservation_Planning_Functional_Entity
In scheme: OAIS
Definition: The OAIS functional entity which provides the services and functions for monitoring the environment of the OAIS and which provides recommendations and preservation plans to ensure that the information stored in the OAIS remains accessible to, and understandable by, and sufficiently usable by, the Designated Community over the Long Term, even if the original computing environment becomes obsolete.
Pref Label: Preservation Planning Functional Entity
Preservation_strategy
In scheme: INTERPARES
Definition: n., See: records preservation strategy [Archives]
Pref Label: preservation strategy
Preservation_system
In scheme: INTERPARES
Definition: n., See: records preservation system [Archives]
Pref Label: Preservation system
Preserved_record
In scheme: INTERPARES
Definition: n., A record in the records preservation system that is the result of good record-making, recordkeeping and permanent preservation practices, and is available for output (upon request). [Archives]
Pref Label: Preserved record
Broader term:Record
Preserver
In scheme: INTERPARES
Definition: n., See: designated records preserver [Models (MCP)]
Pref Label: Preserver
Preserver's_certificates_of_authenticity
In scheme: INTERPARES
Definition: n., Attestations by the preserver that one or more records are authentic. [Models (MCP)]
Pref Label: Preserver's certificates of authenticity
Related term:Authenticity
Presumption_of_authenticity
In scheme: INTERPARES
Definition: n., An inference as to the fact of a record's authenticity that is drawn from known facts about the manner in which that record has been created and maintained. [Archives]
Pref Label: Presumption of authenticity
Related term:Authenticity
Primary_storage
In scheme: INTERPARES
Definition: n., See: volatile storage [Computer and Information Sciences]
Pref Label: Primary storage
Related term:Archival_Storage_Functional_Entity
Primitiveness
In scheme: INTERPARES
Definition: n., The quality of being first, of not being derived from something else. With completeness and effectiveness, a quality presented by an original record. [Archives]
Pref Label: Primitiveness
Priority_of_transmission
In scheme: INTERPARES
Definition: n., Indication of the relative importance or urgency with which a record is to be transmitted. [Archives]
Pref Label: Priority of transmission
Private_key
In scheme: INTERPARES
Definition: n., In a Public Key cryptosystem, that part of a key pair that is held by a logical or legal entity in an authentication system, protected by a password, and not made available to anyone else. [Computer and Information Sciences]
Pref Label: Private key
Probative
In scheme: INTERPARES
Definition: A., (of a document) Constituting evidence of a completed juridical act. [Archives]
Pref Label: Probative
Probative_record
In scheme: INTERPARES
Definition: n., A retrospective record for which the juridical system requires a written form as evidence of an action that came into existence and was complete before being manifested in writing. With dispositive, enabling, instructive, narrative and supporting, one of six functional categories of records. [Archives]
Pref Label: Probative record
Procedural_context
In scheme: INTERPARES
Definition: n., The business procedure in the course of which a record is created. [Archives]
Pref Label: Procedural context
Procedure
In scheme: INTERPARES
Definition: n., In general, the body of written and unwritten rules governing the conduct of a transaction, or the formal steps undertaken in carrying out a transaction. [Archives]
Pref Label: Procedure
Process
In scheme: INTERPARES
Definition: n., The series of motions, or activities in general, carried out to set oneself to work and go on towards each formal step of a procedure. [Archives]
Pref Label: Process
Producer
In scheme: OAIS
Definition: The role played by those persons or client systems that provide the information to be preserved. This can include other OAISes or internal OAIS persons or systems.
Pref Label: Producer
Narrower term:Creator
Narrower term:Author
Related term:Person
Related term:Actor_Identifier
Related term:Actors
Related term:Content_provider
Related term:Originator
Related term:Originator's_name
Profile
In scheme: INTERPARES
Definition: n., An analysis representing the extent to which an entity exhibits various characteristics. [General Dictionaries]
Pref Label: Profile
Program_record
In scheme: INTERPARES
Definition: n., See: operational record [Archives]
Pref Label: Program record
Proprietary
In scheme: INTERPARES
Definition: A., In reference to hardware technology, software applications and/or file formats, the state of being privately owned and controlled. A proprietary design or technique...implies that the company has not divulged specifications that would allow other companies to duplicate the product. [Computer and Information Sciences]
Pref Label: Proprietary
Narrower term:Proprietary_system
Related term:Non-proprietary
Proprietary_system
In scheme: APARSEN
Definition: a system which relies upon software and hardware which are licensed from a copyright holder.
Pref Label: Proprietary system
Broader term:Proprietary
Prospective_record
In scheme: INTERPARES
Definition: n., A record that guides what to do and/or how to do it. A prospective record can enable (enabling record) or inform (instructive record) interactions, experiences or dynamic processes. [Archives]
Pref Label: Prospective record
Protocol
In scheme: INTERPARES
Definition: n., [computing] A set of formal rules describing how to transmit data, especially across a network. Low level protocols define the electrical and physical standards to be observed, bit- and byte-ordering and the transmission and error detection and correction of the bitstream. High level protocols deal with the data formatting, including the syntax of messages, the terminal to computer dialogue, character sets, sequencing of messages, etc. [Computer and Information Sciences] n., [record] See: protocol register [Archives] n., [documentary form] The initial section of a document, usually containing the identification of the persons concurring to its formation and of its temporal, geographical and administrative context. [Archives]
Pref Label: Protocol
Protocol_register
In scheme: INTERPARES
Definition: n., A type of register that records the identifying attributes of incoming, outgoing, and/or internal records, specifying the action taken. [Archives]
Pref Label: Protocol register
Provenance
In scheme: ANZ
Definition: Provenance means the origin, or the source of something, or the history of the ownership or location of an object. The term is used in a wide range of professional fields including, art collection, archival management, librarianship, computing and law. In most fields, the primary purpose of provenance is to confirm or gather evidence as to the time, place, and – when appropriate – the person responsible for the creation, production, or discovery of the object./OR/The agency, office, or person of origin of records, i.e. the entity which created, received, or accumulated, and used the records in the conduct of business or personal life. Also referred to as records creator. The chain of custody which reflects the office(s) or person(s) that created, received or accumulated and used the records in the conduct of business or in the course of personal life. Identifying and documenting the provenance of records is an essential part of establishing their authenticity and integrity as evidence. In archival theory, the principle of provenance requires that the archives of an agency or person not be mixed or combined with the archives of another, i.e. the archives are retained and documented in their functional and/or organisational context. (KA, p.476) Source: Continuum ANZ
Pref Label: Provenance
Broader term:Provenance_Information
Related term:Provenance
Related term:Audit_trail
Provenance_Information
In scheme: OAIS
Definition: The information that documents the history of the Content Information. This information tells the origin or source of the Content Information, any changes that may have taken place since it was originated, and who has had custody of it since it was originated. The Archive is responsible for creating and preserving Provenance Information from the point of Ingest; however, earlier Provenance Information should be provided by the Producer. Provenance Information adds to the evidence to support Authenticity.
Pref Label: Provenance Information
Narrower term:Provenance
Narrower term:Provenance_INTERPARES
Broader term:Preservation_Description_Information
Provenance_INTERPARES
In scheme: INTERPARES
Definition: n., The relationships between records and the organizations or individuals that created, accumulated and/or maintained and used them in the conduct of personal or corporate activity. [Archives]
Pref Label: Provenance INTERPARES
Broader term:Provenance_Information
Provenancial_context
In scheme: INTERPARES
Definition: n., The creating body, its mandate, structure and functions. [Archives]
Pref Label: Provenancial context
Pseudo-original
In scheme: INTERPARES
Definition: n., A copy of a record in which the maker of the copy tries to imitate perfectly the original in order to deceive. [Archives]
Pref Label: Pseudo-original
Public_accountability
In scheme: INTERPARES
Definition: n., 'Right to know,' a right to receive openly declared facts that may lead to public debate by the citizens and their elected representatives. [Government]
Pref Label: Public accountability
Public_key
In scheme: INTERPARES
Definition: n., In a public key cryptosystem, that key of a user’s key pair that is publicly known. [Computer and Information Sciences]
Pref Label: Public key
Public_key_cryptosystem
In scheme: INTERPARES
Definition: n., (PKC) A cryptographic system that uses two keys: a public key known to everyone and a private or secret key known only to the recipient of the message. [Computer and Information Sciences]
Pref Label: Public key cryptosystem
Public_key_encryption
In scheme: INTERPARES
Definition: n., (PKE) The use of two keys—a public key known to everyone and a private or secret key known only to the recipient of the message—to encrypt and decrypt information transmitted between two parties. [Computer and Information Sciences]
Pref Label: Public key encryption
Public_key_infrastructure
In scheme: INTERPARES
Definition: n., (PKI) The underlying systems and processes necessary to support the trustworthiness and wide-scale use of public key encryption to authenticate individuals in a digital environment, especially over the Internet. [Computer and Information Sciences]
Pref Label: Public key infrastructure
Publication
In scheme: ANZ
Definition: The issue of copies of a work to the public; including making it available to the public by means of an electronic retrieval system. (Copyright Act 1994, s10) Source: Continuum ANZ
Pref Label: Publication
Publication_INTERPARES
In scheme: INTERPARES
Definition: n., Recorded information that is intended for communication and/or dissemination to the public at large. [Archives]
Pref Label: Publication INTERPARES
Q
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Qualification_of_signature
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the mention of the title and capacity of the signer, usually accompanying the attestation. [Archives]
Pref Label: Qualification of signature
R
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Rdf
In scheme: INTERPARES
Definition: n., Initialism for “resource description framework.” [Computer and Information Sciences]
Pref Label: Rdf
Received_document
In scheme: INTERPARES
Definition: n., A document transmitted to a creator from an external juridical or physical person. [Archives]
Pref Label: Received document
Related term:Incoming_document
Received_record
In scheme: INTERPARES
Definition: n., A received document declared a record and set aside for action or reference, usually in a recordkeeping system. [Models (MCP)]
Pref Label: Received record
Related term:Incoming_record
Recipient
In scheme: INTERPARES
Definition: n., Person(s) to whom the record is copied for information purposes. Syn.: receiver. [Archives]
Pref Label: Recipient
Broader term:Person
Recipient's_name
In scheme: INTERPARES
Definition: n., The name of the office or individual receiving the record. [Archives]
Pref Label: Recipient's name
Reconstitute
In scheme: INTERPARES
Definition: v., To link and assemble the stored digital component(s) of a document to enable the document to be reproduced and manifested in authentic form. [Archives]
Pref Label: Reconstitute
Record
In scheme: INTERPARES
Definition: n., A document made or received in the course of a practical activity as an instrument or a by-product of such activity, and set aside for action or reference.Syn.: archival document. [Archives]
Pref Label: Record
Narrower term:Created_record
Narrower term:Current_record
Narrower term:Genuine_record
Narrower term:Granularity
Narrower term:Graphic_record
Narrower term:Made_record
Narrower term:Manifested_digital_record
Narrower term:Official_record
Narrower term:Open_Access_Record
Narrower term:Operational_record
Narrower term:Original_record
Narrower term:Potential_record
Narrower term:Presented_digital_record
Narrower term:Preserved_record
Broader term:Information
Related term:Record_ANZ
Related term:Archival_document
Related term:Date_of_record
Record_ANZ
In scheme: ANZ
Definition: The International Standard on Records Management defines a record as: information created, received and maintained as evidence and information by an organisation or person in pursuance of legal obligations or in the transaction of business. (ISO 15489)The Public Records Act defines a record as: information, whether in its original form or otherwise, including (without limitation) a document, a signature, a seal, text, images, sound, speech, or data compiled, recorded, or stored, as the case may be: in written form on any material; or on film, negative, tape, or other medium so as to be capable of being reproduced; or by means of any recording device or process, computer, or other electronic device or process. (PRA, s4) Source: Continuum ANZ
Pref Label: Record_ANZ
Broader term:Information
Related term:Record
Record_attribute
In scheme: INTERPARES
Definition: n., [diplomatics] A defining characteristic of a record or of a record element (e.g., the name of the author). [Archives]
Pref Label: Record attribute
Record_characteristic
In scheme: INTERPARES
Definition: n., [diplomatics] A quality that belongs to all records, such as a fixed documentary form, a stable content, an archival bond with other records either inside or outside the system, and an identifiable context. [Archives]
Pref Label: Record characteristic
Record_creation
In scheme: INTERPARES
Definition: n., The first phase of a record's lifecycle in which a record is made or received and then set aside for action or reference, usually in a recordkeeping system. [Archives]
Pref Label: Record creation
Record_element
In scheme: INTERPARES
Definition: n., [diplomatics] A constituent part of a record's documentary form; an element is a formal expression visible on the face of the record (e.g., a signature) [Archives]
Pref Label: Record element
Record_identity
In scheme: INTERPARES
Definition: n., The distinct character of a record, identifiable through the attributes that uniquely characterize it and distinguish it from other records. [Archives]
Pref Label: Record identity
Record_integrity
In scheme: INTERPARES
Definition: n., A record’s wholeness and soundness. The quality or state of being complete and uncorrupted. [Archives]
Pref Label: Record integrity
Record_profile
In scheme: INTERPARES
Definition: n., An electronic form designed to contain the attributes of the record that attest to its identity and integrity, and which is generated when a user tries to send or to close an electronic record and remains inextricably linked to the record for the entire period of its existence. [Archives]
Pref Label: Record profile
Record_version
In scheme: INTERPARES
Definition: n., One of two or more forms in which a record is issued. [Archives]
Pref Label: Record version
Recordkeeping
In scheme: ANZ
Definition: The creation and maintenance of complete accurate and reliable evidence of business transactions in the form of recorded information.” (AS 4390:1996, Part 1, 4.19) Recordkeeping includes the following: the creation of records in the course of business activity and the means to ensure the creation of adequate records; the design, establishment and operation of recordkeeping systems, including the definition of metadata; and the management of records used in business (traditionally regarded as the domain of records management) and as archives (traditionally regarded as the domain of archives administration). Source: Continuum ANZ
Pref Label: Recordkeeping
Related term:Recordkeeping_INTERPARES
Recordkeeping_access_privileges
In scheme: INTERPARES
Definition: n., The authority to annotate, read, retrieve, transfer and/or destroy records in the recordkeeping system, granted to officers and employees of the creator. [Models (MCP)]
Pref Label: Recordkeeping access privileges
Recordkeeping_INTERPARES
In scheme: INTERPARES
Definition: v., The whole of the principles, policies, rules and strategies employed by the creator that establishes and maintains administrative, intellectual and physical control on its records. [Archives]
Pref Label: Recordkeeping INTERPARES
Related term:Recordkeeping
Recordkeeping_metadata_schemes
In scheme: INTERPARES
Definition: n., Lists of all necessary metadata to be recorded to ensure the identification and integrity of records maintained in the recordkeeping system. [Models (MCP)]
Pref Label: Recordkeeping metadata schemes
Recordkeeping_office
In scheme: INTERPARES
Definition: n., The office given the formal competence for designing, implementing and maintaining the creator’s trusted recordkeeping system. [Archives]
Pref Label: Recordkeeping office
Recordkeeping_system
In scheme: INTERPARES
Definition: n., A set of rules governing the storage, use, maintenance and disposition of records and/or information about records, and the tools and mechanisms used to implement these rules. [Models (MCP)]
Pref Label: Recordkeeping system
Record-making
In scheme: INTERPARES
Definition: n., The whole of the principles, policies, rules and strategies that controls the process of creating records from made or received documents. [Archives]
Pref Label: Record-making
Record-making_access_privileges
In scheme: INTERPARES
Definition: n., The authority to compile, annotate, read, retrieve, transfer and/or destroy records in the record-making system, granted to officers and employees of the creator. [Models (MCP)]
Pref Label: Record-making access privileges
Record-making_metadata_schemes
In scheme: INTERPARES
Definition: n., Lists of all necessary record-making metadata to be recorded to ensure the reliability, accuracy, identification and integrity of records created in the record-making system. [Models (MCP)]
Pref Label: Record-making metadata schemes
Record-making_system
In scheme: INTERPARES
Definition: n., A set of rules governing the making of records, and the tools and mechanisms used to implement these rules. [Models (MCP)]
Pref Label: Record-making system
Records_aggregation
In scheme: INTERPARES
Definition: n., A natural accumulation of an interrelated group of records, such as a file, dossier, series or fonds, which results from the way in which a records creator carries out its activities or functions. Syn.: aggregated records. [Archives]
Pref Label: Records aggregation
Related term:Aggregated_records
Records_continuum
In scheme: INTERPARES
Definition: n., A model of archival science that emphasizes overlapping characteristics of recordkeeping, evidence, transaction, and the identity of the creator. [Archives]
Pref Label: Records continuum
Records_creator
In scheme: INTERPARES
Definition: n., The physical or juridical person who makes, receives or accumulates records by reason of its mandate/mission, functions or activities and who generates the highest-level aggregation in which the records belong (that is, the fonds). Syn Syn.: creator. [Archives]
Pref Label: Records creator
Related term:Person
Related term:Creator
Records_forms
In scheme: INTERPARES
Definition: n., Specifications of the documentary forms for the various types of records of the creator. [Models (MCP)]
Pref Label: Records forms
Records_keeper
In scheme: INTERPARES
Definition: n., See: records manager [Archives]
Pref Label: Records keeper
Records_lifecycle
In scheme: INTERPARES
Definition: n., A model of records management and archival science that characterizes the life span of a record as comprising eight sequential stages: creation or receipt; classification; maintenance and use; disposition through destruction or transfer to an archival institution or agency; description in archival finding aids; preservation; reference and use. [Archives]
Pref Label: Records lifecycle
Related term:Lifecycle
Records_Management
In scheme: ANZ
Definition: Activities within the management of the continuum (1) of records of an organisation which facilitate the systematic capture, control, maintenance, dissemination and disposition of the records of that organisation. Records management is primarily concerned with capturing complete, accurate, and reliable documentation of organisational activity for current purposes. (KA, p.477) Source: Continuum ANZ
Pref Label: Records Management
Records_management_function
In scheme: INTERPARES
Definition: n., The whole of the activities of a creator aimed at the creation, use and maintenance of records to meet its administrative, programmatic, legal, financial and historical needs and responsibilities. [Archives]
Pref Label: Records management function
Records_Management_INTERPARES
In scheme: INTERPARES
Definition: n., The field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records. [Archives] n., The systematic design, implementation, maintenance and administrative control of a framework for the making and keeping of records by a records manager (trusted records officer) to ensure efficiency and economy in their creation, use, handling, control, maintenance and disposition. [Archives]
Pref Label: Records Management INTERPARES
Records_manager
In scheme: INTERPARES
Definition: n., The person responsible for the management of active and semiactive records of a creator. The role of a records manager should be that of a trusted records officer. Syn.: records keeper; records officer. [Models (MCP)]
Pref Label: Records manager
Related term:Person
Records_officer
In scheme: INTERPARES
Definition: n., See: records manager; trusted records officer [Archives]
Pref Label: Records officer
Records_preservation
In scheme: INTERPARES
Definition: n., The whole of the principles, policies, rules and strategies that controls the physical and technological stabilization and protection of the intellectual form of acquired records intended for their continuing, enduring, stable, lasting, uninterrupted and unbroken chain of preservation, without a foreseeable endS. yn.: archival preservation; permanent preservation. [Archives]
Pref Label: Records preservation
Broader term:Digital_preservation
Related term:Archival_preservation
Related term:Permanent_preservation
Records_preservation_strategy
In scheme: INTERPARES
Definition: n., A coherent set of objectives and methods for protecting and maintaining (i.e., safeguarding authenticity and ensuring accessibility of) digital components and related information of acquired records over time, and for reproducing the related authentic records and/or archival aggregations.Syn.: preservation strategy; permanent preservation strategy. [Archives]
Pref Label: Records preservation strategy
Records_preservation_system
In scheme: INTERPARES
Definition: n., A set of rules governing the permanent intellectual and physical maintenance of acquired records and the tools and mechanisms used to implement these rules.Syn.: archival preservation system; preservation system; permanent preservation system. [Archives]
Pref Label: Records preservation system
Related term:Archival_preservation_system
Related term:Permanent_preservation_system
Records_retention_schedule
In scheme: INTERPARES
Definition: n., See: retention schedule [Archives]
Pref Label: Records retention schedule
Records_series
In scheme: INTERPARES
Definition: n., Dossiers, file units or individual documents that are arranged in accordance with a classification or filing system or that are maintained as a unit because they result from the same accumulation or filing process, the same function or the same activity, and that have a particular form or because of some other relationship arising out of their creation, receipt or useS. yn.: series. [Archives]
Pref Label: Records series
Records_system
In scheme: INTERPARES
Definition: n., A set of rules governing record-making and recordkeeping, as controlled by the creator’s records management function, and the tools and mechanisms used to implement these rules. [Archives]
Pref Label: Records system
Reference_Information
In scheme: OAIS
Definition: The information that is used as an identifier for the Content Information. It also includes identifiers that allow outside systems to refer unambiguously to a particular Content Information. An example of Reference Information is an ISBN.
Pref Label: Reference Information
Broader term:Preservation_Description_Information
Reference_Model
In scheme: TBD
Definition: A framework for understanding significant relationships among the entities of some environment, and for the development of consistent standards or specifications supporting that environment. A reference model is based on a small number of unifying concepts and may be used as a basis for education and explaining standards to a non-specialist.
Pref Label: Reference Model
Reformatting
In scheme: ANZ
Definition: Copying information content from one storage medium to a different storage medium (media reformatting) or converting from one file format to a different file format (file re-formatting). DPC ANZ
Pref Label: Reformatting
Broader term:Digital_Migration
Refreshing
In scheme: ANZ
Definition: Copying information content from one storage media to the same storage media. DPC ANZ
Pref Label: Refreshing
Broader term:Refreshment
Related term:Refreshing_of_records
Related term:Refreshing_INTERPARES
Refreshing_INTERPARES
In scheme: INTERPARES
Definition: n., The process of copying the digital content from one digital medium to another (includes copying to the same kind of medium). [Archives]
Pref Label: Refreshing INTERPARES
Related term:Refreshing
Related term:Refreshing_of_records
Refreshing_of_records
In scheme: INTERPARES
Definition: n., The process of refreshing digital records in the usual and ordinary course of business to ensure their continued accessibility as their storage medium becomes obsolete or degrades over time, while leaving intact their intellectual form. [Archives]
Pref Label: Refreshing of records
Related term:Refreshing
Related term:Refreshing_INTERPARES
Refreshment
In scheme: OAIS
Definition: A Digital Migration where the effect is to replace a media instance with a copy that is sufficiently exact that all Archival Storage hardware and software continues to run as before.
Pref Label: Refreshment
Narrower term:Refreshing
Broader term:Digital_Migration
Registered_record
In scheme: INTERPARES
Definition: n., A record that has been assigned a registration number and for which all the data necessary to identify the persons and acts involved and the documentary context of the record are recorded within a protocol register. [Archives]
Pref Label: Registered record
Registration
In scheme: ANZ
Definition: The act of giving a record a unique identifier on its entry into a system. (ISO 15489-2001, Part 1, 3.18) Source: Continuum ANZ
Pref Label: Registration
Related term:Registration_agency
Related term:Registration_authority
Registration_agency
In scheme: APARSEN
Definition: The Agency that manages the registration process, which may be delegated further, to e.g. publishers
Pref Label: Registration agency
Related term:Registration
Registration_authority
In scheme: APARSEN
Definition: The Authority that oversees and manages the identifier system
Pref Label: Registration authority
Related term:Registration
Registration_number
In scheme: INTERPARES
Definition: n., A consecutive number added to each incoming or outgoing record in the protocol register, which connects it to previous and subsequent records made or received by the creator. [Archives]
Pref Label: Registration number
Registration_scheme
In scheme: INTERPARES
Definition: n., A method for assigning a unique identifier to each record. [Models (MCP)]
Pref Label: Registration scheme
Registry_Repository-of-Representation_Information
In scheme: APARSEN
Definition: A repository which holds copies of Representation Information of all types which can be shared and enhanced by contributions from many people
Pref Label: Registry/Repository of Representation Information
Narrower term:Format_registry
Narrower term:Metadata_registry
Narrower term:Metadata_schema_registry
Related term:Representation_Information
Registry_system
In scheme: INTERPARES
Definition: n., A system controlling the creation, maintenance, and use of current and semicurrent records through the use of formal registers, lists and indexes. [Archives]
Pref Label: Registry system
Reliability
In scheme: INTERPARES
Definition: n., The trustworthiness of a record as a statement of fact. It exists when a record can stand for the fact it is about, and is established by examining the completeness of the record's form and the amount of control exercised on the process of its creation. [Archives]
Pref Label: Reliability
Reliable_record
In scheme: INTERPARES
Definition: n., A record capable of standing for the facts to which it attests. [Archives]
Pref Label: Reliable record
Render
In scheme: ANZ
Definition: To process a digital object (generally with a software application) in order to view, listen to, or interact with the content. This is usually done in a fashion consistent with the format encoding of the file. ANZ
Pref Label: Render
Render_INTERPARES
In scheme: INTERPARES
Definition: v., To draw a real-world object as it actually appears. [Computer and Information Sciences]
Pref Label: Render INTERPARES
Repackaging
In scheme: OAIS
Definition: A Digital Migration in which there is an alteration in the Packaging Information of the AIP.
Pref Label: Repackaging
Broader term:Digital_Migration
Replication
In scheme: OAIS
Definition: A Digital Migration where there is no change to the Packaging Information, the Content Information, and the PDI. The bits used to represent these Information Objects are preserved in the transfer to the same or new media instance.
Pref Label: Replication
Broader term:Digital_Migration
Repository
In scheme: ANZ
Definition: The building or room, or part thereof, set aside for the storage of archives and/or intermediate records. Archival repositories are often constructed to meet specific environmental standards designed to ensure the longevity of the records. (KA, p.478) Source: Continuum ANZ
Pref Label: Repository
Broader term:Open_Archival_Information_System
Related term:Repository_system
Repository_system
In scheme: APARSEN
Definition: A system in which digital objects are stored for possible subsequent access, retrieval and management. Place where digital resources are held with or without a resource management system.
Pref Label: Repository system
Related term:Repository
Representation
In scheme: ANZ
Definition: An instance of an Intellectual Entity containing the set of stored files and metadata needed to provide a complete and reasonable rendition of that Intellectual Entity for either preservation or access purposes. Source: NDHA ANZ
Pref Label: Representation
Representation_Information
In scheme: OAIS
Definition: The information that maps a Data Object into more meaningful concepts. An example of Representation Information for a bit sequence which is a FITS file might consist of the FITS standard which defines the format plus a dictionary which defines the meaning in the file of keywords which are not part of the standard. Another example is JPEG software which is used to render a JPEG file; rendering the JPEG file as bits is not very meaningful to humans but the software, which embodies an understanding of the JPEG standard, maps the bits into pixels which can then be rendered as an image for human viewing.
Pref Label: 0
Narrower term:Format
Narrower term:Representation_Network
Narrower term:Semantic_Information
Narrower term:Structure_Information
Narrower term:Data_Type
Narrower term:Documentation
Narrower term:Format_ANZ
Narrower term:Logical_format
Narrower term:Packaging_Information
Broader term:Metadata
Related term:Data_format
Related term:Form
Related term:Registry_Repository-of-Representation_Information
Representation_Network
In scheme: OAIS
Definition: The set of Representation Information that fully describes the meaning of a Data Object. Representation Information in digital forms needs additional Representation Information so its digital forms can be understood over the Long Term.
Pref Label: Representation Network
Broader term:Representation_Information
Broader term:Metadata
Representation_Rendering_Software
In scheme: OAIS
Definition: A type of software that displays Representation Information of an Information Object in forms understandable to humans.
Pref Label: Representation Rendering Software
Broader term:Other_Representation_Information
Reproduce
In scheme: INTERPARES
Definition: v., To make a copy. [Archives]
Pref Label: Reproduce
Reproduced_digital_record
In scheme: INTERPARES
Definition: n., An authentic representation or other version of a digital record reconstituted from its digital component(s). [Models (MCP)]
Pref Label: Reproduced digital record
Reproducible_digital_record
In scheme: INTERPARES
Definition: n., The digital component(s) of a record together with the technical information or software necessary to reproduce and manifest it from the digital component(s). [Models (MCP)]
Pref Label: Reproducible digital record
Reproduction
In scheme: INTERPARES
Definition: n., The process of generating a copy. [Archives]
Pref Label: reproduction
Repurposing
In scheme: INTERPARES
Definition: n., The process of taking content from one medium (such as from a book, a newspaper, TV, or radio) and repackaging it for use in another medium (such as on the Web). [General Dictionaries]
Pref Label: Repurposing
Requirement
In scheme: INTERPARES
Definition: n., A constraint, demand, necessity, need, or parameter that must be met or satisfied, usually within a certain timeframe or as a prerequisite. [General Dictionaries]
Pref Label: Requirement
Resolution_service
In scheme: APARSEN
Definition: An identifier is resolved by providing information on how to access the thing it identifies. This information is the resolution of the identifier: it is the output of the resolve action (PILIN) In other words it is the process in which an identifier is the input (a request) to a service to receive in return a specific output (resource, metadata, etc).
Pref Label: Resolution service
Alt Label: Dereferencer
Resource_Description_Framework
In scheme: ANZ
Definition: A family of specifications for a metadata model. The RDF family of specifications is maintained by the World Wide Web Consortium (W3C). The RDF metadata model is based upon the idea of making statements about resources in the form of a subject-predicate-object expression and is a major component in what is proposed by the W3C’s Semantic Web activity: an evolutionary stage of the World Wide Web in which automated software can store, exchange and utilise metadata about the vast resources of the Web, in turn enabling users to deal with those resources with greater efficiency and certainty. RDF’s simple data model and ability to model disparate, abstract concepts has also led to its increasing use in knowledge management applications unrelated to Semantic Web activity. Source: NZFEAF-RM ANZ
Pref Label: Resource Description Framework
Resource_description_framework_ITERPARES
In scheme: INTERPARES
Definition: n., (RDF) An XML-based language for representing information about resources in the World Wide Web. It is particularly intended for representing metadata about Web resources, such as the title, author, and modification date of a Web page, copyright and licensing information about a Web document, or the availability schedule for some shared resource. [Computer and Information Sciences]
Pref Label: Resource description framework INTERPARES
Restriction
In scheme: ANZ
Definition: Any condition imposed on access to records or archives. Source: Continuum ANZ
Pref Label: Restriction
Broader term:Access_Rights_Information
Retention_Period
In scheme: ANZ
Definition: The period of time, usually based on an estimate of the frequency of current and future use, and taking into account statutory and regulatory provisions, that records need to be retained before their final disposal. Sometimes used to indicate the length of time records are to be retained in offices before being transferred to intermediate storage. (KA, p.479). The retention period usually commences from the time of the disposal trigger. Source: Continuum ANZ
Pref Label: Retention Period
Retention_schedule
In scheme: INTERPARES
Definition: n., A document providing description of records series and/or classes and specifying their authorized dispositions. [Archives]
Pref Label: Retention schedule
Retrieval_Aid
In scheme: OAIS
Definition: An application that allows authorized users to retrieve the Content Information and PDI described by the Package Description.
Pref Label: Retrieval Aid
Retrieval_system
In scheme: INTERPARES
Definition: n., A set of rules governing searching and finding records in recordkeeping and records preservation systems, and the tools and mechanisms used to implement these rules. [Archives]
Pref Label: Retrieval system
Retrospective_record
In scheme: INTERPARES
Definition: n., A record that is a means of remembering what was done. [Archives]
Pref Label: Retrospective record
Reversible_Transformation
In scheme: OAIS
Definition: A Transformation in which the new representation defines a set (or a subset) of resulting entities that are equivalent to the resulting entities defined by the original representation. This means that there is a one-to-one mapping back to the original representation and its set of base entities.
Pref Label: Reversible Transformation
Broader term:Transformation
Related term:Digital_Migration
Rule
In scheme: INTERPARES
Definition: n., An authoritative statement of what to do or not to do in a specific situation, issued by a competent person. [General Dictionaries]
Pref Label: Rule
S
Jump to: ||A||B||C||D||E||F||G||H||I||J||K||L||M||N||O||P||Q||R||S||T||U||V||W||X||Y||Z||
Salutation
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form comprising a form of greeting that appears only in letters, usually following the inscription. [Archives]
Pref Label: Salutation
Save
In scheme: INTERPARES
Definition: v., To affix a digital object in non-volatile storage on a digital medium. [Computer and Information Sciences]
Pref Label: Save
Schema
In scheme: INTERPARES
Definition: n., A structured framework or plan. [General Dictionaries]
Pref Label: Schema
Schema_document
In scheme: INTERPARES
Definition: n., An SGML-compliant document that defines the structure and contents of other SGML-compliant documents, in a similar manner to a Document Type Definition (DTD).Syn.: document schema. [Computer and Information Sciences]
Pref Label: Schema document
Scheme
In scheme: INTERPARES
Definition: n., A group of independent but interrelated elements comprising a unified whole. [General Dictionaries]
Pref Label: Scheme
Science
In scheme: INTERPARES
Definition: n., The body of knowledge comprising measurable or verifiable facts acquired through application of the scientific method, and generalized into scientific laws or principles. [Sciences]
Pref Label: Science
Scientific_method
In scheme: INTERPARES
Definition: n., A rigorous, systematic approach, designed to eliminate bias and other subjective influences in the search, identification, and measurement or validation of facts and cause-effect relationships, and from which scientific laws may be deduced. [Sciences]
Pref Label: Scientific method
Script
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form that comprises the characteristics of a document’s writing such as the layout of the writing with respect to the physical form of the document, the presence of different hands or types of writing in the same document, the correspondence between paragraphs and conceptual sections of the text, type of punctuation, abbreviations, initialisms, ink, erasures, corrections, etc. [Archives]
Pref Label: Script
Seal
In scheme: INTERPARES
Definition: n., A piece of wax, lead or other material upon which an impression has been made and attached to a document or applied to the face thereof. Originally serving as a means of authentication of the author of a record and of the record itself. [Archives]
Pref Label: Seal
Search_Session
In scheme: OAIS
Definition: A session initiated by the Consumer with the Archive during which the Consumer will use the Archive Finding Aids to identify and investigate potential holdings of interest.
Pref Label: Search Session
Related term:Finding_Aid
Secondary_storage
In scheme: INTERPARES
Definition: n., See: non-volatile storage [Computer and Information Sciences]
Pref Label: Secondary storage
Secretarial_note
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises any of several types of clerical notes that might appear on a document, such as the initials of the typist, the mention of enclosures, or an indication that the document is copied to other persons. [Archives]
Pref Label: Secretarial note
Self-authenticating
In scheme: INTERPARES
Definition: v., Authentication without extrinsic evidence of truth or genuineness. In federal courts, certain writings, such as notarized documents and certified copies of public records, may be admitted into evidence by self-authentication. [Government]
Pref Label: Self-authenticating
Broader term:Authentication
Self-describing
In scheme: INTERPARES
Definition: n., An object whose data structure, form, or layout provides both definitions and values for the data or formats of the object. A self-describing entity can be evaluated, with all its elements and forms understood, without the need of external references. [Computer and Information Sciences]
Pref Label: Self-describing
Self-describing_in_a_way_that_is_independent_of_specific_hardware_and_software.
In scheme: INTERPARES
Definition: 0
Pref Label: Self-describing in a way that is independent of specific hardware and software. [Computer and Information Sciences]
Semantic_Information
In scheme: OAIS
Definition: The Representation Information that further describes the meaning beyond that provided by the Structure Information.
Pref Label: Semantic Information
Broader term:Representation_Information
Semantic_PI
In scheme: APARSEN
Definition: A semantic PI is referred to the capability of extracting meaningfulness from the identifier. Examples are the mnemonic-based identifiers rather than those containing a meaningless character sequence, although this has no relevance to machine processing.
Pref Label: Semantic PI
Related term:Opaque_PI
Semantic_rule
In scheme: INTERPARES
Definition: n., A rule that governs the meanings or interpretations of symbols or elements within an object. [Computer and Information Sciences]
Pref Label: Semantic rule
Semantic_schema
In scheme: INTERPARES
Definition: n., The representation of a vocabulary in a particular machine-processable form, such as an RDF or relational-database schema. [Computer and Information Sciences]
Pref Label: Semantic schema
Semiactive_record
In scheme: INTERPARES
Definition: n., A record which are no longer needed for the purpose of carrying out the action for which it was created, but which is needed by the records creator for reference.Syn.: semicurrent record. [Archives]
Pref Label: Semiactive record
Semicurrent_record
In scheme: INTERPARES
Definition: n., See: semiactive record [Archives]
Pref Label: Semicurrent record
Sent_document
In scheme: INTERPARES
Definition: n., See: outgoing document [Models (MCP)]
Pref Label: Sent document
Sent_record
In scheme: INTERPARES
Definition: n., See: outgoing document [Archives]
Pref Label: Sent record
Serialize
In scheme: INTERPARES
Definition: v., To save a digital object onto a storage medium in a location-independent way so that it can be transmitted or stored elsewhere. [Computer and Information Sciences]
Pref Label: Serialize
Series
In scheme: ANZ
Definition: Those records or archives having the same provenance which belong together because: they are part of a discernable filing system (alphabetical, numerical, chronological, or a combination of these); they have been kept together because they result from the same activity; or they are of similar formats and relate to a particular function. A series may consist of only one item. Also referred to as a record series. (KA, p.479) Source: Continuum ANZ
Pref Label: Series
Series_INTERPARES
In scheme: INTERPARES
Definition: n., See: records series [Archives]
Pref Label: Series INTERPARES
Set_aside
In scheme: INTERPARES
Definition: v., To declare a record and retain it for future reference or use, usually in a recordkeeping system. [Archives]
Pref Label: Set aside
Sgml
In scheme: INTERPARES
Definition: n., Initialism for “Standard Generalized Markup Language.” [Computer and Information Sciences]
Pref Label: Sgml
Sgml_document
In scheme: INTERPARES
Definition: n., A digital document encoded using Standard Generalized Markup Language (SGML) in conformance with the syntactic rules described in a Document Type Definition (DTD) or a schema document. [Computer and Information Sciences]
Pref Label: Sgml document
Sgml-compliant_document
In scheme: INTERPARES
Definition: n., A digital document encoded using Standard Generalized Markup Language (SGML) or any one of its derivative markup languages, such as Hypertext Markup Language (HTML) and eXtensible Markup Language (XML) [Computer and Information Sciences]
Pref Label: Sgml-compliant document
Short-term_preservation
In scheme: OAIS
Definition: Access to digital materials either for a defined period of time while use is predicted but which does not extend beyond the foreseeable future and/or until it becomes inaccessible because of changes in technology.
Pref Label: Short-term preservation
Related term:Long_Term_Preservation
Related term:Medium-term_preservation
Signature
In scheme: INTERPARES
Definition: n., The name or special mark of a person, affixed by the person’s hand or by its authorized agent on a document for the purpose of taking responsibility for, approving, or validating all or part of its content. [Archives]
Pref Label: Signature
Simple_copy
In scheme: INTERPARES
Definition: n., A copy that only reproduces the content of a record. [Archives]
Pref Label: Simple copy
Software_re-engineering
In scheme: INTERPARES
Definition: n., The systematic transformation of existing software or systems into a new form to realize quality improvements in operation, system capability, functionality, interoperability, performance or evolvability. [Computer and Information Sciences]
Pref Label: Software re-engineering
Special_sign
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form that comprises a symbol that identifies one or more of the persons involved in the compilation, receipt or execution of a record. [Archives]
Pref Label: Special sign
Specific_presentation_feature
In scheme: INTERPARES
Definition: n., [diplomatics] An extrinsic element of documentary form concerning specific aspects of the record’s formal presentation that are necessary for it to achieve the purpose for which it was created, such as special layouts, hyperlinks, deliberately employed type fonts or colours, image resolutions, audio sampling rates, etc. [Archives]
Pref Label: Specific presentation feature
Specification
In scheme: INTERPARES
Definition: n., A detailed description of features and/or functions in the design of an entity or system. [Computer and Information Sciences]
Pref Label: Specification
Stable
In scheme: INTERPARES
Definition: A., With reference to content, either unchangeable or changeable according to fixed rules, that is, endowed with bounded variability. [Archives]
Pref Label: Stable
Standard
In scheme: INTERPARES
Definition: n., The complex of established norms aiming to make the characteristic of a product, process, or service uniform within or across a sector, a country, or a system. [Archives]
Pref Label: Standard
Standard_generalized_markup_language
In scheme: INTERPARES
Definition: n., (SGML) An ISO standard text-formatting language for defining descriptions of the structure and content of different types of digital documents. [Computer and Information Sciences]
Pref Label: Standard generalized markup language
Standards
In scheme: INTERPARES
Definition: n., Sets of rules or guidelines co-operatively adhered to by peer entities. [Models (MCP)]
Pref Label: Standards
State_of_transmission
In scheme: INTERPARES
Definition: n., See: status of transmission [Archives]
Pref Label: State of transmission
Status_of_transmission
In scheme: INTERPARES
Definition: n., The degree of perfection of a record; that is, whether a record is a draft, an original or a copy. [Archives]
Pref Label: Status of transmission
Stored_digital_component
In scheme: INTERPARES
Definition: n., A digital object that is placed in a storage system on a digital medium and is treated and managed as a digital component. [Models (MCP)]
Pref Label: Stored digital component
Stored_digital_document
In scheme: INTERPARES
Definition: n., A digital document that is placed in a storage system on a digital medium and is treated and managed as a document. [Models (MCP)]
Pref Label: Stored digital document
Stored_digital_object
In scheme: INTERPARES
Definition: n., A digital object that is placed in a storage system on a digital medium. [Models (MCP)]
Pref Label: Stored digital object
stored_digital_record
In scheme: INTERPARES
Definition: n., A stored digital document that is treated and managed as a record. [Models (MCP)]
Pref Label: stored digital record
Strategy
In scheme: INTERPARES
Definition: n., The complex of practical means formally articulated by an entity for reaching a specific purpose, that is, a plan or a road map for implementing policies. [Archives]
Pref Label: Strategy
Structure_Information
In scheme: OAIS
Definition: The Representation Information that imparts meaning about how other information is organized. For example, it maps bit streams to common computer types such as characters, numbers, and pixels and aggregations of those types such as character strings and arrays.
Pref Label: Structure Information
Narrower term:Format
Narrower term:Data_format
Narrower term:Digital_format
Narrower term:File_format
Narrower term:Format_ANZ
Narrower term:Logical_structure
Broader term:Representation_Information
Broader term:Metadata
Subject
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises a symbol that identifies one or more of the persons involved in the compilation, receipt, or execution of a record. [Archives]
Pref Label: Subject
Subject_line
In scheme: INTERPARES
Definition: n., Location of statement signifying what a document is about such as specific topics, functions, or activities. [Archives]
Pref Label: Subject line
Submission_Agreement
In scheme: OAIS
Definition: The agreement reached between an OAIS and the Producer that specifies a data model, and any other arrangements needed, for the Data Submission Session. This data model identifies format/contents and the logical constructs used by the Producer and how they are represented on each media delivery or in a telecommunication session.
Pref Label: Submission Agreement
Submission_Information_Package
In scheme: OAIS
Definition: An Information Package that is delivered by the Producer to the OAIS for use in the construction or update of one or more AIPs and/or the associated Descriptive Information.
Pref Label: Submission Information Package
Narrower term:Incoming_document
Narrower term:Incoming_record
Subscription
In scheme: INTERPARES
Definition: n., The act of signing one's name on a document; the signature so affixed. [Government]
Pref Label: Subscription
Succession_Plan
In scheme: OAIS
Definition: The plan of how and when the management, ownership and/or control of the OAIS holdings will be transferred to a subsequent OAIS in order to ensure the continued effective preservation of those holdings.
Pref Label: Succession Plan
Superscription
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form that comprises the mention of the name of the author of the document and/or the action and which may take the form of an entitling. [Archives]
Pref Label: Superscription
Supporting
In scheme: INTERPARES
Definition: A., (of a document) Constituting evidence of a juridically relevant activity. [Archives]
Pref Label: Supporting
Supporting_record
In scheme: INTERPARES
Definition: n., A retrospective record constituting written evidence of an activity that does not result in a juridical act, but is itself juridically relevent. With dispositive, narrative, probative and prospective, one of five functional categories of records. [Archives]
Pref Label: Supporting record
Symbol
In scheme: INTERPARES
Definition: n., A character, image, mark, shape, characteristic, or thing used to represent or denote something else by association, convention, or unintended resemblance. [General Dictionaries]
Pref Label: Symbol
Syntactic_rule
In scheme: INTERPARES
Definition: n., A rule that governs the ways symbols or elements within an object can be arranged and used. [Computer and Information Sciences]
Pref Label: Syntactic rule
System
In scheme: INTERPARES
Definition: n., An organized and integrated set of detailed methods, policies, procedures, resources, routines, rules and tools established or formulated to carry out a specific activity, perform a duty, or solve a problem. [General Dictionaries]
Pref Label: System
T
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Tag
In scheme: INTERPARES
Definition: n., See: mark-up; markup tag [Computer and Information Sciences]
Pref Label: Tag
Technological_context
In scheme: INTERPARES
Definition: n., The characteristics of the hardware, software, and other components of an electronic computing system in which records are created. [Archives]
Pref Label: Technological context
Broader term:Other_Representation_Information
Technology_preservation
In scheme: INTERPARES
Definition: n., A digital records preservation strategy that involves maintaining the original software and hardware platforms with which the records were created or last manifested in authentic form. [Archives]
Pref Label: Technology preservation
Technology-dependent_authentication
In scheme: INTERPARES
Definition: n., The use of technological mechanisms, such as digital signatures or other cryptographic techniques, to authenticate records; technology-independent authentication. [Archives]
Pref Label: Technology-dependent authentication
Technology-independent_authentication
In scheme: INTERPARES
Definition: n., The authentication of records based on the use of administrative procedures to establish a presumption of authenticity or, if necessary, a verification of authenticity, especially through comparison of the evidence compiled about a record’s identity and integrity and the procedural controls exercised over its creation, use, maintenance and/or preservation with the requirements for authentic records. [Archives]
Pref Label: Technology-independent authentication
Terms_and_conditions_of_transfer
In scheme: INTERPARES
Definition: n., Formal instruments that identify in archival and technological terms digital records to be transferred, together with relevant documentation, and that identify the medium and format of transfers, when the transfers will occur, and the parties to the transfers. [Models (MCP)]
Pref Label: Terms and conditions of transfer
Text
In scheme: INTERPARES
Definition: n., A collection of words, numbers, or symbols that conveys meaning as language. [General Dictionaries] n., [documentary form] The central section of a document, which contains the action, including the considerations and circumstances which gave origin to it, and the conditions related to its accomplishment. [Archives]
Pref Label: Text
Third-party_intellectual_property_rights
In scheme: INTERPARES
Definition: n., Rights belonging to a party other than the author or the addressee of a record. [Archives]
Pref Label: Third-party intellectual property rights
Timestamp
In scheme: INTERPARES
Definition: n., An attestation by a trusted third party that a record was received at a particular point in time. [Archives]
Pref Label: Timestamp
Title
In scheme: INTERPARES
Definition: n., [diplomatics] An intrinsic element of documentary form comprising an indication of the action, matter of subject of the record, usually under the entitling or in its place. [Archives]
Pref Label: Title
Tools
In scheme: INTERPARES
Definition: n., Information, technology and other equipment and supplies used to manage the lifecycle of records. [Models (MCP)]
Pref Label: Tools
Topical_date
In scheme: INTERPARES
Definition: n., The place of the compilation of a record, included in the record by its author. [Archives]
Pref Label: Topical date
Transaction
In scheme: INTERPARES
Definition: n., An act or several interconnected acts in which more than one person is involved and by which the relations of those persons are altered. [Archives]
Pref Label: Transaction
Transfer
In scheme: ANZ
Definition: Used generally, refers to the transfer of records from one recordkeeping system to another. Used with reference to the Public Records Act, refers to the transfer of control of records to [the Chief Archivist,] or to a public office or local authority that has taken over the recordkeeping responsibilities of a disestablished public office or local authority. Source: Continuum ANZ
Pref Label: Transfer
Transformation
In scheme: OAIS
Definition: A Digital Migration in which there is an alteration to the Content Information or PDI of an Archival Information Package. For example, changing ASCII codes to UNICODE in a text document being preserved is a Transformation.
Pref Label: Transformation
Narrower term:Transformation_ANZ
Narrower term:Transformative_migration_of_records
Narrower term:Transformative_migration
Narrower term:Reversible_Transformation
Narrower term:Non-Reversible_Transformation
Narrower term:Conversion_INTERPARES
Narrower term:Conversion
Broader term:Digital_Migration
Related term:Transformational_Information_Property
Related term:Alteration
Transformation_ANZ
In scheme: ANZ
Definition: A migration of content from one format to another format. Source: Working Group
Pref Label: Transformation ANZ
Broader term:Transformation
Broader term:Digital_Migration
Transformational_Information_Property
In scheme: OAIS
Definition: An Information Property the preservation of the value of which is regarded as being necessary but not sufficient to verify that any Non-Reversible Transformation has adequately preserved information content. This could be important as contributing to evidence about Authenticity. Such an Information Property is dependent upon specific Representation Information, including Semantic Information, to denote how it is encoded and what it means. (The term ‘significant property’, which has various definitions in the literature, is sometimes used in a way that is consistent with its being a Transformational Information Property).
Pref Label: Transformational Information Property
Broader term:Information_Property
Related term:Digital_Migration
Related term:Non-Reversible_Transformation
Related term:Digital_Migration
Related term:Transformation
Transformative_migration
In scheme: INTERPARES
Definition: n., The process of converting or upgrading digital objects or systems to a newer generation of hardware and/or software computer technology. [Computer and Information Sciences]
Pref Label: Transformative migration
Broader term:Transformation
Related term:Digital_Migration
Transformative_migration_of_records
In scheme: INTERPARES
Definition: n., The process of converting records in the usual and ordinary course of business (otherwise the activity is not migration but creation) to maintain their compatibility with a newer generation of hardware and/or software computer technology, while leaving intact their intellectual form. [Archives]
Pref Label: Transformative migration of records
Broader term:Transformation
Transmission
In scheme: INTERPARES
Definition: n., The moving of a record across space (from a person or organization to another, or from a system to another), or through time. [Archives]
Pref Label: Transmission
Trusted_custodian
In scheme: INTERPARES
Definition: n., A preserver who can demonstrate that it has no reason to alter the preserved records or allow others to alter them and is capable of implementing all of the requirements for the preservation of authentic copies of records. [Archives]
Pref Label: Trusted custodian
Related term:Trustworthy_Digital_Repository
Trusted_preservation_system
In scheme: INTERPARES
Definition: n., The whole of the rules that control the preservation and use of the records of the creator and provide a circumstantial probability of the authenticity of the records, and the tools and mechanisms used to implement those rules. [Models (MCP)]
Pref Label: Trusted preservation system
Broader term:Trustworthy_Digital_Repository
Trusted_recordkeeping_system
In scheme: INTERPARES
Definition: n., The whole of the rules that control the creation, maintenance use and disposition of the records of the creator and provide a circumstantial probability of the authenticity of the records, and the tools and mechanisms used to implement those rules. [Archives]
Pref Label: Trusted recordkeeping system
Broader term:Trustworthy_Digital_Repository
Trusted_records_officer
In scheme: INTERPARES
Definition: n., An individual or a unit within the creating organization who is responsible for keeping and managing the creator’s records, who has no reason to alter the creator’s records or allow others to alter them and who is capable of implementing all of the requirements for authentic records. [Archives]
Pref Label: Trusted records officer
Trusted_third_party
In scheme: INTERPARES
Definition: n., Any outsider or person not a party to the fact or act nor immediately concerned with it. [General Dictionaries]
Pref Label: Trusted third party
Related term:Trustworthy_Digital_Repository
Related term:Person
Trustworthiness
In scheme: INTERPARES
Definition: n., The accuracy, reliability and authenticity of a record. [Archives]
Pref Label: Trustworthiness
Related term:Trustworthy_Digital_Repository
Related term:Competence
Trustworthy_Digital_Repository
In scheme: TDR
Definition: A repository which has a current certification.
Pref Label: Trustworthy Digital Repository
Narrower term:Trusted_preservation_system
Narrower term:Trusted_recordkeeping_system
Related term:Certification_Body
Related term:Trusted_custodian
Related term:Trusted_third_party
Related term:Trustworthiness
Truthful
In scheme: INTERPARES
Definition: A., [diplomatics] The quality of a record whose content is in accordance with the actual state of affairs. With correct, pertinent and precise, a component of accuracy. [Archives]
Pref Label: Truthful
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Udf
In scheme: INTERPARES
Definition: n., Initialism for “uniform disk format.” [Computer and Information Sciences]
Pref Label: Udf
Unbroken_custody
In scheme: INTERPARES
Definition: n., A traceable and uninterrupted line of care, control and usually possession of a body of records from creation to preservation that can serve as a means of protecting the authenticity of the record. [Archives]
Pref Label: Unbroken custody
Unicode
In scheme: INTERPARES
Definition: n., A universal 16-bit (two byte) standard character set for representing all scripts in active modern use as plain text in computer processing. [Computer and Information Sciences]
Pref Label: Unicode
Uniform_resource_Identifer
In scheme: APARSEN
Definition: A URI that, in addition to identifying a resource, provides means of acting upon or obtaining a representation of the resource by describing its primary access mechanism or network "location"
Pref Label: Uniform resource identifier
Alt Label: URI
Related term:Uniform_Resource_Locator
Uniform_resource_locator
In scheme: INTERPARES
Definition: n., (URL) A standard way of [uniquely] specifying the location of an object, typically a Web page, on the Internet; the form of address used on the World-Wide Web.Syn.: universal resource locator. [Computer and Information Sciences]
Pref Label: Uniform resource locator
Alt Label: URL
Related term:Uniform_resource_Identifer
Uniform_resource_name
In scheme: APARSEN
Definition: a URI that uses the URN scheme, and does not imply availability of the identified resource. URNs are intended to serve as persistent, location-independent resource identifiers and are designed to make it easy to map other namespaces (that share the properties of URNs) into URN-space. Therefore, the URN syntax provides a means to encode character data in a form that can be sent in existing protocols, transcribed on most keyboards, etc. (IETF-RFC1737).
Pref Label: Uniform resource name
Alt Label: URN
Unique_Identifier
In scheme: ANZ
Definition: A unique identifier is a language-independent label, sign or token that uniquely identifies an object from another object.
Pref Label: Unique Identifier
Unit_Description
In scheme: OAIS
Definition: A type of Package Description that is specialized to provide information about an Archival Information Unit for use by Access Aids
Pref Label: Unit Description
Related term:Collection_Description
Universal_character_set_transformation_format_8
In scheme: INTERPARES
Definition: n., (UTF-8) An ASCII-compatible scheme for encoding Unicode values in sets of eight bits. [Computer and Information Sciences]
Pref Label: Universal character set transformation format 8
Universal_disk_format
In scheme: INTERPARES
Definition: n., A universal, vendor-independent file system standard (ISO 13346) for storing data on optical media; designed for data interchange and portability, allowing an operating system to read, write and modify data stored on optical media that were created by another operating system. [Computer and Information Sciences]
Pref Label: Universal disk format
Universal_resource_locator
In scheme: INTERPARES
Definition: n., See: uniform resource locator [Computer and Information Sciences]
Pref Label: Universal resource locator
Updated_storage_information
In scheme: INTERPARES
Definition: n., Information indicating a change in the location of a digital component in storage, the occurrence of a storage problem, the action taken to correct a storage problem, the results of such actions, or the copying of the components from older to new storage media. [Archives]
Pref Label: Updated storage information
Upgrade
In scheme: INTERPARES
Definition: n., A new or better version of some hardware or software computer technology. [Computer and Information Sciences] v., To develop or install a new or better version of some hardware or software computer technology. [Computer and Information Sciences]
Pref Label: Upgrade
URL
In scheme: INTERPARES
Definition: n., Initialism for “uniform resource locator.” [Computer and Information Sciences]
Pref Label: URL
User_community_PI
In scheme: APARSEN
Definition: Within a PI domain, the most important actor is the target user community meaning the group of users who decided to manage the contents and, as well as the possible use of those. The user community also defines the type of service about PI and the possible use or access. Therefore the user community is the origin of the system and its main user/supporter.
Pref Label: User community
Related term:Actors
UTF-8
In scheme: INTERPARES
Definition: n., Initialism for “universal character set transformation format 8.” [Computer and Information Sciences]
Pref Label: UTF-8
V
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Verification_of_authenticity
In scheme: INTERPARES
Definition: n., The act or process of establishing a correspondence of known facts about the record itself and the various contexts in which it has been created and maintained with the proposed fact of the record's authenticity. [Archives]
Pref Label: Verification of authenticity
Version
In scheme: INTERPARES
Definition: n., One of several variations of an intellectual work, possibly created for a purpose or use other than the one originally intended. [General Dictionaries]
Pref Label: Version
Related term:Versioning
Versioning
In scheme: APARSEN
Definition: A versioning of a digital object is an abstraction fixing the content but not the appearance of the digital object. Two instances belong to the same version if they have the same content; they belong to different version if they have different content, but are still seen to be underlying the same thing. Versions may include revisions, transformations, translations, and so forth. Expressions in the FRBR model are a type of version.
Pref Label: Versioning
Related term:Version
Virtual_record
In scheme: INTERPARES
Definition: n., A digital document perceived as existing by the user, but not existing in the system as seen. [General Dictionaries]
Pref Label: Virtual record
Vital_record_code
In scheme: INTERPARES
Definition: n., The indication of the degree of importance of a record to continue the activity for which it was created or the business of the person/office that created it. [Archives]
Pref Label: Vital record code
Volatile_storage
In scheme: INTERPARES
Definition: n., Computer memory that requires electrical power and, in some cases periodic refreshment (e.g., DRAM), to maintain its stored content. Syn.: primary storage. Opp.: non-volatile storage. [Computer and Information Sciences]
Pref Label: Volatile storage
W
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Wan
In scheme: INTERPARES
Definition: n., Initialism for “wide area network.” [Computer and Information Sciences]
Pref Label: Wan
Wide_area_network
In scheme: INTERPARES
Definition: n., (WAN) A data network usually constructed over distances greater than one kilometre. [Computer and Information Sciences]
Pref Label: Wide area network
Word
In scheme: INTERPARES
Definition: n., [computing] A fundamental unit of storage in a computer. The size of a word in a particular computer architecture is one of its chief distinguishing characteristics. [Computer and Information Sciences]
Pref Label: Word
Work
In scheme: INTERPARES
Definition: n., A distinct expression of human thought or emotion made in language, signs, symbols, numerals, images, or some other form, for purposes of communication and remembrance. [Archives]
Pref Label: Work
Wrapper
In scheme: INTERPARES
Definition: n., A data structure or software that encapsulates (“wraps around”) other data or software objects, appends code or other software for the purposes of improving user convenience, hardware or software compatibility, or enhancing data security, transmission or storage. [Computer and Information Sciences]
Pref Label: Wrapper
Wrapper_format
In scheme: INTERPARES
Definition: n., A specified wrapper structure for encapsulating multiple bitstreams into a single file. [Computer and Information Sciences]
Pref Label: Wrapper format
Writer
In scheme: INTERPARES
Definition: n., Person having the authority and capacity to articulate the content of the record. [Archives]
Pref Label: Writer
Related term:Person
Writer's_name
In scheme: INTERPARES
Definition: n., The designation (name) of the person competent for the articulation of the content of the record. [Archives]
Pref Label: Writer's name
Written_record
In scheme: INTERPARES
Definition: n., A document created by a physical or juridical person in the course of practical activity that is produced on a medium (paper, magnetic tape, disc, plate, etc.) by means of a writing instrument (pen, pencil, typing machine, printer, etc.) or of an apparatus for fixing data, images and/or voices. [Archives]
Pref Label: Written record
X
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XML
In scheme: INTERPARES
Definition: n., Initialism for “eXtensible Markup Language.” [Computer and Information Sciences]
Pref Label: XML
XML_document
In scheme: INTERPARES
Definition: n., An SGML-compliant digital document encoded using eXtensible Markup Language (XML) in conformance with the syntactic rules described in a Document Type Definition (DTD) or a schema document. [Computer and Information Sciences]
Pref Label: XML document
Y
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Z
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Download SKOS file: DPGlossary as SKOS/RDF file (1130)

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